student handbook - Baton Rouge Community College

Scheduling Activities and MeetingsStudent activities require prior approval from the Office of StudentPrograms and Resources (SPAR). Whenever any campus room or facilityis used for club/organization activities, the club/organization sponsoringthe event is responsible for cleaning the area and restoring it to presentablecondition.To schedule an activity/meeting:1. The club/organization must complete a Student Activity RequestForm. The form must be signed by the organization’s presidentand/or advisor, and submitted to SPAR at least three weeksprior to the proposed activity. Clubs/Organizations must alsofill out a Program Proposal and Evaluation Form. The “ProgramPropos al” section is to be completed prior to the event.2. The SPAR Director, the Vice Chancellor for Student Affairs, and theDirector of Facility Services must approve the use of space forthe event, and sign the request form.3. After the event, the club/organization should complete the ProgramProposal and Evaluation Form by filling out the “Evaluation” section.Posting RegulationsThe SPAR Office is available to assist students in creating flyers, banners,and posters for club/organization events. Each club is allowed one of thefollowing per week: 15 color flyers, 4 small color posters, 3 large colorpost ers, or 3 banners. Requests for assistance in creating these itemsmust be made at least 48 hours prior to the day that the publicationsneed to be posted/distributed. Only SPAR can approve postings.No printed item is approved until a Student Activity Request Form iscompleted and submit ted to SPAR. Unauthorized postings will beremoved. Any other informa tion that needs to be disseminated can beplaced in BRCC Today, the BRCC student newsletter.Communication and Representation1. A representative from each club/organization should check forclub/organization mail at least twice a week in the SPAR Office.2. Clubs/organizations can appoint a club senator to serve in theStudent Government Association. To serve, a student mustmaintain a 2.0 GPA and complete at least eight hours of coursework. SGA’s meeting schedule is maintained in SPAR.49