EDRS hosted payload AO - emits - Esa

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Announcement of Opportunity for hosted payload on board
EDRS satellite
Page 1/24
TIA-TFS/2011-22271/FJ
Date: 27/06/2011 Issue 1 Rev 0

ESA UNCLASSIFIED – Releasable to the Public
Title Announcement of Opportunity for hosted payload on board EDRS satellite
Issue 1 Revision 2
Author TIA-TFS Date 11 August2011
Reason for change Issue Revision Date
Issue Revision
Reason for change Date Pages Paragraph(s)
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Table of contents:
1 ACRONYMS...............................................................................................................................................................4
2 REFERENCE DOCUMENTATION ........................................................................................................................5
3 BACKGROUND .........................................................................................................................................................5
4 INTRODUCTION.......................................................................................................................................................5
5 DESCRIPTION OF THE OPPORTUNITY.............................................................................................................6
6 CONDITIONS FOR EMBARKATION ...................................................................................................................6
6.1 TECHNICA L CONDITIONS .......................................................................................................................................6
6.1.1 EDRS-C mission description............................................................................................................................6
6. 1.2 On board resource allocation on board EDRS-C............................................................................................7
6. 1.3 Operational constraints ...................................................................................................................................7
6.2 SCHEDULE CONDITIONS...........................................................................................................................................8
6.3 CONTRAC TUAL CONDITIONS ...................................................................................................................................8
6.4 FI NANCIAL CONDITIONS..........................................................................................................................................9
6.4.1 Embarkation fee...............................................................................................................................................9
6.4.2 Provision of funding for the embarkation fee ................................................................................................10
6.4.3 ESA possible contribution outside the AO hosting Mission Implementation Agreement...............................11
7 SELECTION PROCEDURE AND EVALUATION CRITERIA.........................................................................11
7.1 SE LECTION PROCEDURE ........................................................................................................................................11
7.1.1 Step 1: Notice of Intent ..................................................................................................................................12
7.1.2 Step 2: Clarification / Feasibility Assessment and Information Workshop ...................................................12
7.1.3 Step 3: Proposal submission..........................................................................................................................13
7.1.4 Step 4: Initial down-selection ........................................................................................................................13
7.1.5 Step 5: Technical and Contractual dialogue .................................................................................................13
7. 1.6 Step 6: Final proposal submission.................................................................................................................14
7. 1.7 Step 7: Final selection ...................................................................................................................................14
7.2 AO PROCESS SCHEDULE ........................................................................................................................................14
7.3 EVALUA TION CRITERIA .........................................................................................................................................15
7.3.1 Down-selection (Step 4)
evaluation criteria ..................................................................................................15
7.3.2
7.3.3
Final selection (Step 7) evaluation criteria ...................................................................................................15
Summary of the process .................................................................................................................................16
8 PROPOSAL GUIDELINES.....................................................................................................................................16
8.1 GENERAL TENDER CONDITIONS.............................................................................................................................16
8.2 PROPOSAL CONTENT .............................................................................................................................................17
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1 ACRONYMS
AFT Abbreviated Function Test
AIT Assembly Integration and Testing
AO Announcement of Opportunity
AOCS Attitude & Orbit Control Subsystem
CA Coupled Analysis
CDR Critical Design Review
CFI Customer Furnished Item
DP Data Pack
DRB Delivery Review Board
EESS Earth Exploration Satellite Services
EDRS European Data Relay Satellite
EGSE Electrical Ground Support Equipment
EMC Electromagnetic Compatibility
ESD Electrostatic discharge
FMCR Flight Model Completion Review
FFT Full Functional Test
FOV Field Of View
HP Hosted Payload
ICD Interface Control Document
IOT In Orbit Testing
IRD Interface Requirement Document
ISL Inter Satellite Link
LCT Laser Communication Terminal
LEO Low Earth Orbit
LEOP Launch and Early Orbit Phase
MAIT Manufacturing, Assembly, Integration and Test
MIA Mission Implementation Agreement
PDR Preliminary Design Review
PPP Public Private Partnership
PSR Pre Shipment Review
Q&A Questions and Answers
RFC Radio Frequency Compatibility
S/C Spacecraft
SFT System Functional Test
SRR System Requirement Review
HPTP HP Test Plan
TIA Telecommunication and Integrated Application
TM/TC Telecomm and and Telemetry
TRB Test Review Board
TRR Test Readiness Review
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2 REFERENCE DOCUMENTATION
Ref Document Name Number Iss Date
RD01 Call for Interest on in orbit validation for payload
hosted on-board Telecommunication satellites
TIA/21624 15/03/2011
RD02 Hosted Payload Interface Requirement Document EDRS-SAT-OHB-IRD- 01 30/06/2011
for European Data Relay Satellite-C
http://emits.esa.int/emits-doc/ESTEC/EDRSC-
HostedPayloadInterfaceRequirement.pdf
0001
3 BACKGROUND
The European Data Relay Satellite (EDRS) system programme was approved by the Joint
Board on Communication Satellite Programmes (JCB) in January 2011 and is now entering
its initial development (B/C/D/E) phase in a Public Private Partnership (PPP) between
ESA and Industry. The “EDRS-C” element in the EDRS system refers to a geostationary
satellite with some available resource on board to host additional payload(s).
The Call for Interest issued by the Agency in March 2011 [RD01] has identified a large
number of payloads potentially compatible technically and schedule-wise with EDRS-C.
The consultation was however a non-committing and non-selective process aimed at
gathering information on payload ideas. The information received was useful for
identifying application domains, industrial and scientific Proponents and programmatic
landscape (including payloads targeted to serve the needs of different ESA programmes),
definition of mission and payload elements, maturity level and expected development
schedule.
The aim of the Announcement of Opportunity is the selection of the set of best matching
payloads with the available resources in EDRS-C, compatible with the EDRS project
requirements (schedule, risk, compatibility with EDRS mission) and providing full funding
coverage with secured funding sources outside of the current EDRS financial subscriptions.
4 INTRODUCTION
This Announcement of Opportunity ultimately aims at generating additional funding for
the EDRS program budget through an embarkation fee paid by the Hosted Payload (HP)
provider(s).
This document provides relevant information regarding the EDRS programme as well as
conditions for payload embarkation. The selection process is described and content
guidelines are also provided for the Proponents to produce their proposal.
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5 DESCRIPTION OF THE OPPORTUNITY
The EDRS programme intends to ignite the emergence of a new type of Satellite Telecom
services for future Earth Observation constellations by providing data relay function via a
new Telecom Geostationary infrastructure. The PPP set up is such that the EDRS-C GEO
satellite, as part of this infrastructure, will ultimately be owned and operated by the
selected EDRS operator and service provider. This Announcement of Opportunity calls for
Hosted Payload proposals to be embarked on a Geostationary satellite (EDRS-C) with the
general concept of sharing the cost of satellite available resources and the launch. This
allows lowering the cost for the EDRS programme whilst also providing access to space for
a lower cost for the Hosted Payload Proponents.
The fee applied for the embarkation of the HP is provided in section 6.4 with details of the
activities included and excluded. In addition, the HP provider will also be responsible for
the funding 0f the development of its payload and any other cost not covered by the
embarkation fee.
The overall on board resource available corresponds to an estimated Hosted Payload
envelope of around 140 kg and 1.5kW power consumption with a launch planned in 2015.
This envelope is indicative at this stage. This resource can be fully allocated to a single
Hosted Payload or may be shared between several payloads. Although conceived to provide
an in orbit validation opportunity, there is no specific restriction on the operational nature
of the mission nor on the application domain, as long as compatible with the EDRS-C main
mission on the technical and programmatic side (compatibility with EDRS-C payload(s),
the platform capabilities, schedule). Those conditions are described in the following
sections.
6 CONDITIONS FOR EMBARKATION
6.1 Technical conditions
6.1.1 EDRS-C mission description
The EDRS system will implement a full in orbit redundancy. The EDRS-C satellite is
therefore one of a two in orbit node system and will be operated by the EDRS Operator.
The satellite design is based on a small class (less than 400kg, 4kW payload) GEO platform
using the OHB Small GEO product. From an orbital location at 3°East (to be confirmed),
the satellite will carry a data relay payload with an optical Inter-Satellite Link (ISL) with
the User LEO satellites and relaying the User data to the Ground through a European wide
Ka band feeder downlink link coverage using the EESS band (26 GHz). Tasking services
will also be provided allowing the User to re-programme its LEO satellites via EDRS-C
satellite through the optical link to reach the LEO satellite. This function will require low
rate transmissions from the ground and will be implemented using the EDRS-C satellite
TM/TC capability. The optical ISL function is provided with the Laser Communication
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Terminal from TESAT using coherent detection technique at 1064 nm. Data rate of up to
1.8 Gbps will be provided from the User LEO to ground via the EDRS-C satellite.
The EDRS-C satellite will be operated from a dedicated satellite control centre. The EDRS
operator will operate several Feeder Link Ground Stations in Europe to receive the User
LEO relayed data and distribute to the User premises through terrestrial means.
Alternatively, the EDRS system operation also allows the User to receive their data directly
from the EDRS-C satellite with an EDRS User Ground Station installed at their premises.
The EDRS-C satellite will also carry a C-band payload provided by a commercial satellite
operator in agreement with the EDRS Operator.
A particular attention is drawn onto the operational compatibility of the Hosted Payload(s)
with the optical ISL mission that can generate stringent operational requirements due to
the pointing accuracy of the laser communication terminal.
6.1.2 On board resource allocation on board EDRS-C
A preliminary set of high level requirements have been defined to specify the envelope for
the Hosted Payloads on board EDRS-C. The resources available are currently estimated at
around 140 kg, 1.5kw power consumption. This envelope is indicative at this stage; these
boundaries will be firmed up during the AO process. A more detailed set of requirements is
provided in Appendix A in the form of an Interface Requirement Document. The
Proponent is requested to include in his proposal the details of its own requirements as
indicated in section 8. The compatibility of the candidate Hosted Payload with EDRS-C will
be assessed on the basis of the information provided. The Proponent is therefore requested
to provide as much information as possible.
The Agency reserves the right to include Hosted Payloads provided internally and directly
by other ESA directorate(s) and/or to confirm the allocation of some of the resource preallocated
to the Italian Space Agency. Should this be the case the associated reduction of
available resource will be communicated to the Proponents.
6.1.3 Operational constraints
Similarly to the physical accommodation constraints addressed in the previous section, the
operational compatibility also needs to be assessed. The Appendix A provides a set of basic
requirements and the Proponent is requested to include in his proposal the details of its
own requirements with respect to the operation of payload (including the AOCS
constraints, expected use of the TM/TC on-board and need for uplink/downlink
capabilities, etc). The detail of the information requested is provided in section 8. The
compatibility of the candidate Hosted Payload with EDRS-C will be assessed on the basis of
the information provided. A basic principle of priority to the main EDRS mission is
expected to be imposed over the Hosted Payload operations should such priority scheme be
necessary.
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6.2 Schedule conditions
The following table provides preliminary key milestones of the EDRS-C development
phase.
EDRS-C Satellite PDR (DP Delivery) 13.04.2012
EDRS-C Satellite CDR (DP Delivery) 11.07.2013
EDRS-C Platform TRB/DRB 10.10.2014
EDRS-C Payload TRB/DRB 25.09.2014
EDRS-C Satellite Test Readiness Review (TRR) 20.02.2015
EDRS-C FMCR/PSR 23.09.2015
EDRS-C Launch Readiness Review 03.11.2015
EDRS-C Launch 04.11.2015
EDRS-C In Orbit Acceptance 09.12.2015
Table 1: EDRS-C Key milestone
The delivery of the hosted payload to the satellite prime contractor will be optimised so as
to minimise any impact to the overall EDRS-C spacecraft schedule. In their proposal,
Proponents should identify the main schedule milestones for the HP (development,
procurement and delivery) in absolute terms and in relation to the EDRS-C schedule with
adequate justification.
6.3 Contractual conditions
This section outlines the main contractual requirements/conditions related to the Hosted
Payload.
The PPP between the Agency and the EDRS Operator provides the Agency with the right to
integrate and launch suitable Hosted Payload(s) on board the EDRS-C satellite. The
provisions of this PPP give rise to certain rights and obligations for both –ESA and EDRS
Operator- concerning the Hosted Payload whilst the operation and exploitation of the
Hosted Payload shall be subject to a separate Agreement to be entered into between the HP
Provider and the EDRS Operator.
During the first phase of the AO process, the Proponent is requested to declare his
acceptance of the main contractual principles related to the Hosted Payload, which are
defined below.
Following the down selection as detailed in chapter 7.1.4 of this document, the Agency will
issue a draft Mission Implementation Agreement (MIA) providing more detailed
contractual conditions regarding the undertakings of the Agency and the HP Provider to
which the Proponent shall declare his acceptance with any reservations and/or deviations
to be clearly indicated and duly justified (if any).
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Since the Hosted Payload will be a Customer Furnished Item (CFI) to be provided by the
Proponent to the Agency, which will provide it to the EDRS Operator for integration and
embarkation, acknowledgement and compliance with the following main contractual
conditions is of utmost importance:
• Ownership of the HP will remain with the HP Provider,
• Intellectual Property Rights vested in the HP Provider will remain with the HP
provider,
• Access to Payload data, operation and exploitation of the HP will be subject to
separate agreement between the HP Provider and the EDRS Operator,
• ESA does not assume any responsibility for damage to or caused by the HP.
• Loss of and damage to the HP occurring in the time period between having taken the
HP into custody and lift-off of the launch vehicle that carries EDRS-C would be
assumed by EDRS Operator. For insurance purposes, the HP Provider will be
requested to identify the replacement value of the HP to the EDRS Operator.
• Beyond that, liabilities for damage caused by or to the HP will remain with HP
provider unless otherwise arranged in the separate agreement between the HP
provider and the EDRS Operator,
• In case the HP is delivered late, the HP provider undertakes to deliver a dummy
payload at no cost,
• Related frequency filing/licensing will be the responsibility of the HP Provider.
• The HP Proponent shall identify any items subject to export control regulation (e.g.
ITAR).
6.4 Financial conditions
6.4.1 Embarkation fee
The Proponent is required to pay an embarkation fee including a contribution to the cost of
Launch Services. Such fee is calculated as a pro-rata share of the Satellite resources utilised
(mass in the first instance). An indicative formula for the calculation of the fee is:
Fee (k€) = Hosted payload mass (kg) x 215 k€/kg
In case the HP power consumption or dissipation proportion of the available resource is
significantly higher than the mass proportion, the computation of the fee will need to be
adjusted accordingly.
The above embarkation fee may also be adjusted in relation with the integration activities
complexity of the Hosted Payload on the Host satellite.
In case the Proponent intends to also take up insurance, the Agency will support the
Proponent in obtaining access to the EDRS-C main insurer (still to be selected) in order to
obtain best insurance (financial) conditions.
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The embarkation fee includes:
• Integration of the HP onto the host satellite (the details of the integration activities
will need to be defined and agreed between the HP provider and the Satellite
Manufacturer),
• Support of the host satellite manufacturer for ground testing (command and control
tasks), commanding and controlling of FFT . The evaluation of test data is under the
responsibility of the HP provider with its own specific EGSE,
• Launch,
• LEOP,
• Support of the host satellite manufacturer for IOT (command and control tasks),
functional and performance tests are under the responsibility of the HP provider.
The embarkation fee excludes any other cost, in particular:
• Development/procurement cost of the HP payload,
• Frequency filing cost and costs related to activities for coordination of the HP
mission,
• HP performance evaluation on ground and in orbit
• Operational fee charged by EDRS Operator during the operating life of the HP. This
fee will mainly depend on the Payload Telemetry and Telecommand requirements.
It will be subject to separate agreement between the EDRS Operator and the HP
supplier negotiated after down selection (Step 4) during the dialogue period (Step 5)
through discussion with the EDRS Operator. The Agency will assist the Proponent in
negotiations with the EDRS Operator for the provision of in-orbit operation fee.
• Insurance
• Any ground support equipment needed for Satellite AIT, Satellite IOT or at satellite
operational center to process data.
6.4.2 Provision of funding for the embarkation fee
The embarkation fee shall be paid to ESA as a financial contribution to the EDRS
programme. Any source of funding, private or public, including ESA, can possibly
contribute to the embarkation fee.
Please note that in case the Proponent intends to have ESA partially or totally fund the
embarkation fee it is important to address the request and seek the support from the
relevant ESA programme/directorate and, when required, from the corresponding
National Delegation.
If the HP is a telecommunication payload, ESA will only potentially cover part or all
embarkation fees that are duly supported by one or more National Delegations with their
corresponding expressions of support as defined in 7.2 (financial proposal) included in the
Proponent’s proposal.
For non-telecommunication payloads, ESA can also contribute to the embarkation fee
through funding provided by the programme(s)/directorate(s) that benefits from the
payload (as a user, or for any other possible benefits). The ESA
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programme(s)/directorate(s) shall be identified by the HP Proponent early on in the
process (Step 1) and the Proponent shall directly seek the required confirmation of interest
and support.
6.4.3 ESA possible contribution outside the AO hosting Mission
Implementation Agreement
If the proposed Hosted Payload contains innovative technology elements, ESA might under
certain conditions (co)-fund the payload development non-recurring cost for the innovative
technology elements. The level of the ESA funding depends on the degree of innovation of
such technology elements. This potential contribution from ESA into the development of
the Hosted Payload shall in any case be arranged separately from the Hosting Payload
agreement subject of this AO (such as using ARTES 3-4 or ARTES 5.2), through separate
contracts clearly indicated/suggested by the Proponent in its proposal.
Proponents are invited to analyse the conditions for support and to assess their suitability.
7 SELECTION PROCEDURE AND EVALUATION CRITERIA
The selection through this AO will be performed against the criteria defined in section 7.3.
Two stages are foreseen in the selection process:
• a first down-selection in which only proposals providing an overall good marking
(aggregate mark equal or higher than 60) are retained; the evaluation criteria are
aimed at defining a ranking of the proposals with the aim of retaining the group of
best matching proposals;
• a final selection based on the assessment against the final set of evaluation criteria.
A certain degree of interaction between the Proponents, the EDRS industrial team and ESA
teams (from EDRS project or other application relevant ESA programmes) are expected in
the early stages of the process to ascertain compatibility of the candidate payload with the
EDRS-C main mission.
7.1 Selection procedure
The purpose of the section is to describe the process leading to a final selection, including a
number of steps aimed at facilitating the interactions mentioned above. The steps are listed
below and explained in detail in subsequent paragraphs.
Step 1: Notice of Intent
Step 2: Clarification, Feasibility Assessment and Information Workshop
Step 3: Proposal submission
Step 4: Initial down-selection
Step 5: Technical and contractual dialogue
Step 6: Final proposal submission
Step 7: Final selection
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7.1.1 Step 1: Notice of Intent
Following the issuing of this Announcement of Opportunity, interested parties are
requested to submit a Notice of Intent providing a first set of information of the proposed
payload and financial scheme (including identified funding sources).
The information required at this stage is similar to that requested for the ESA Call for
Interest issued in March 2011 but with special emphasis in two areas:
1. Accommodation of the payload into EDRS-C satellite and assessment of
compatibility with the EDRS mission. This task requires a first compliance
assessment to the requirements of Appendix A and the delivery of detailed
information on specific elements of the payload that might pose difficulties in their
accommodation as well as operations (e.g. appendages, specific locations and/or
orientations, bulky elements, moving parts, high dissipation, links and access to
other S/C resources: on board data bus, on board memory, Ka-band link for payload
data dump on ground, …).
Identification of funding sources, either private or public. Funding sources should cover all
aspects related to the proposed mission, including payload development, payload
procurement and payload embarkation fees. In case ESA is expected to contribute to the
funding of the embarkation fee, the ESA programme/directorate that would be the
user/beneficiary of that payload shall be identified and a confirmation of support
indicated.
Appendix B defines the template for the Notice of Intent with required information that
shall be submitted by e-mail to the address payloadcfi@esa.int.
Please note that further communications (provision of initial feedback,
possibility of further questions, broadcast of general-interest Q&A, invitation
to Information Workshop) will only be done with Proponents having
submitted a Notice of Intent by the deadline defined in section 7.2.
7.1.2 Step 2: Clarification / Feasibility Assessment and Information
Workshop
The decision on payloads to be embarked requires a full assessment of a number of aspects,
on the basis of complete proposals. In particular, there will be 3 critical topics in the
selection by ESA:
o compatibility with the EDRS mission and project requirements (including payload
accommodation and schedule),
o assessment of risk induced by the payload
o evidence of funding availability for the payload development, embarkation fee and
operational fee.
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It is recognised that some interactions with the Proponents will be required (with ESA
experts, ESA programme managers, the EDRS industrial and ESA project teams, National
Delegations or Agencies for the different programmes and application domains). ESA,
therefore, offers support to all Proponents with a confirmed interest (by means of the
Notice of Intent defined in Step 1) in providing further clarifications aimed at determining
the feasibility of the proposed payload (Step 2).
The ultimate aim of this step is that sufficient information is available for the Proponent to
prepare a full proposal compatible with technical, programmatic and financial
requirements.
Questions shall be addressed via e-mail to the address payloadcfi@esa.int. Questions will
be collected during the period and will be answered on an individual basis as soon as
possible and latest by a Workshop planned the fourth week of August 2011 (25 th -26 th
August, to be held at ESTEC, Noordwijk). The purpose of this workshop is to clarify as
much as possible the selection process, conditions, and information required. Therefore,
presentation sessions will be organised with general Q&A sessions as well as possibility of
short slots for one-to-one Q&A on aspects specific to a Proponent proposal. The
participation of ESA (technical, programmatic, contractual and legal representatives), the
EDRS Operator and the EDRS-C satellite prime contractor is foreseen.
7.1.3 Step 3: Proposal submission
By the defined deadline (see calendar in section 7.2) full proposals will need to be
submitted, with the content defined in section 8).
7.1.4 Step 4: Initial down-selection
The proposals received by the deadline will be evaluated against the criteria defined in
section 7.3. The emphasis in this initial down-selection is to retain proposals that
demonstrate their ability to meet the criteria. A particular attention will be given to
credibility of the proposals on the financial and schedule aspects. Proposals that obtain an
overall marking equal or higher than good (60) will be retained for the next steps.
7.1.5 Step 5: Technical and Contractual dialogue
Retained Proponents from Step 4 will then receive additional information,
• on technical aspects (detailed accommodation requirements with issuing IRD
version 1 with firmed up resource envelope, implementation and operational
constraints, additional payloads being considered to form a set, etc)
• on contractual and financial aspects:
o between ESA and the Proponent regarding the HP embarkation (in the form
of a draft Mission Implementation Agreement provided by ESA)
o between the EDRS Operator and the Proponent with an initial set of
operation fees and conditions provided by the EDRS Operator.
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The discussion will be established, both with ESA and with the EDRS industrial prime
contractor on those technical, contractual and financial aspects.
The financing commitments shall also be finalised during this step.
7.1.6 Step 6: Final proposal submission
At the end of the dialogue phase, a final version of the proposal will be submitted for final
evaluation, including
• an updated and more detailed technical content including the
o HP ICD version 0,
o HP Test Plan (AIT and IOT ) version 0,
• compliance with the Mission Implementation Agreement,
• final evidence of committed financing to cover all mission aspects (subscription
letter, bank guarantee, etc).
7.1.7 Step 7: Final selection
The final selection will be made on the basis of the evaluation of the final proposals (step
6). The same criteria used in the first down-selection, complemented with additional
criteria as defined in section 7.3, will be used to rank the proposals. The final selection will
also consider the best fit of the selected payloads set with the available EDRS-C resources
(e.g. a set of payloads individually ranked lower might provide a best fit than a higher
ranking individual payload than cannot be aggregated with other payloads).
7.2 AO process schedule
The schedule associated to the AO is defined in the following table:
Step Event Date
1 Notice of Intent As early as possible, latest by 1st September
2 Clarification / feasibility assessment August 2011 based on submitted Notice of
Intent
+ Information Workshop
22nd-23rd September 2011
3 Proposal submission 7th October 2011
4 Technical + Contractual dialogue October – November 2011
5 Final proposal submission 15th December 2011
6 Final selection December 2011/January 2012
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2011
Table 2: AO process schedule

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7.3 Evaluation criteria
This section identifies the evaluation criteria that will be used for both the down-selection
(Step 4) and final selection (Step 7).
7.3.1 Down-selection (Step 4) evaluation criteria
For the down-selection, the following evaluation criteria will be used:
• Compatibility with EDRS-C (technical + programmatic)
• Risk assessment (technical + programmatic)
• Evidence of funding coverage (public and/or private) of all mission elements
(payload, embarkation, operations) on the basis of letters of support from funding
sources
• Level of compliance with contractual principles
All criteria will have equal weight in the computation of the total marking.
7.3.2 Final selection (Step 7) evaluation criteria
For the final selection, the following evaluation criteria will be used:
1. Criteria with high weighting factor (all equal to 20%):
• Detailed compatibility with EDRS-C (technical + programmatic)
• Detailed risk assessment (technical + programmatic)
• Evidence of funding coverage (public and/or private) of all mission elements
(payload, embarkation, operations) on the basis of committing steps from funding
sources (subscription letter, bank guarantee, etc)
• Compliance with the Mission Implementation Agreement
2. Criteria with low weighting factor (all equal to 10%):
• Benefits (innovation, scientific return, industrial strategic impact, etc)
• Fill rate of EDRS-C available resources (individually or in a set of payloads)
In its final assessment for the selecting/ranking of the Hosted Payload(s), the Agency will
take into account the most effective and adequate utilisation of the EDRS-C satellite
resource whilst maximising the financial contribution from the Proponent(s) for the
embarkation fee.
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7.3.3 Summary of the process
The following diagram summarises the planned process with main inputs from ESA and
from the Proponents
8 PROPOSAL GUIDELINES
8.1 General tender conditions
Figure 1: Announcement of Opportunity Process
The proposal and all correspondence relating to it shall be in English.
The proposal shall specifically state a period of validity of 4 months from the closing date
for the receipt of tenders (for each of the two proposal submission Steps 3 and 6).
Any document submitted in reply to the AO shall become the property of the Agency. It
will use commercially sensitive or proprietary information solely for the purpose of the
evaluation of proposal and the selection of the Hosted Payload Provider. ESA reserves the
right to share information with EDRS Operator and EDRS Satellite manufacturer.
Expenses incurred in the preparation and dispatch of the proposal will not be reimbursed.
The AO does not bind the Agency in any way to place a contract.
The Agency reserves the right to issue amendments to the AO.
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Prior to submitting the proposal, the Proponent is requested to complete and send a Notice
of Intent form no later than the date indicated in the section 7.2. The template for this
document is provided in Appendix B.
8.2 Proposal content
The Proponent shall include at least the following content (any additional relevant
information deemed necessary by the Proponent may be included in its proposal)
The final proposal (Step 6) is expected with a higher level of details than the first submitted
proposal (Step 3).
� Signed Cover Letter containing a summary of the Hosted Payload mission main
features and objectives along with the company or consortium involved. Contact details
for persons responsible for technical and contractual matters shall also be identified.
� Technical proposal providing at least the following information
� Mission description, objectives and benefits
Any foreseen (co)-funding from ESA for the development of the HP shall be
identified and justified.
� Justification for the flight
In case of an in-orbit validation case, the Proponent is invited to highlight
the benefits of such an IOV (as opposed on ground demonstration when
applicable for example).
� Architecture and functional description including block diagram
� Frequency plan and associated Radio Regulation constraints and status
The Proponent is expected to be responsible for necessary Radio Regulation
activities related to the Hosted Payload mission (including filing and
coordination of the filing if applicable)
� Detailed Technical budget including margins allocation:
� Mass
� Power consumption (average, peak, duty cycle),
� Power dissipation,
� TM/TC budget
� Accommodation requirements:
� Volumes
� Preferred/mandatory locations/orientation on spacecraft
� Visibility cone requirements
� Need for deployment of antennas
� Mechanical interfaces
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ESA UNCLASSIFIED – Releasable to the Public
� Electrical interfaces
• Power interface
• Command interface and type of commanding (no. of commands incl. spares)
• Telemetry interface and type of interface (no. of TLM incl. spares)
• Data protocols interface and protocols
� Access to other EDRS-C resources (e.g. attitude data …etc.)
� Failure propagation free interfaces
� Environment Requirements
� Mechanical environment requirements
� Shock compatibility
� EMC-C and EMC-S environment requirements
� EMC-RE and RS environment requirements
� RFC environment requirements (RF power, frequency, in-band /out of band,
modulation)
� Thermal environment requirements
� Orbit Radiations susceptibility
� ESD
� AOCS requirement
� Ranging and position
� Pointing requirements
� Micro-vibration requirements
� Operational requirement:
� Operating lifetime
� Utilisation profile and operational constraints
� TM/TC ressource utilisation profile
� Special Integration and Testing requirements
� Mechanical
� Thermal
� Cleanliness
• Class
• Purging requirements , if any
• Protection requirements, if any
� Electrical
� EMC/ESD tests
� Safety (human safety like Laser light…)
� IOT
In the final proposal submission, the Proponent shall include an HP payload
ICD version 0
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ESA UNCLASSIFIED – Releasable to the Public
� Implementation proposal providing at least the following information
� Design and Development plan
� Complete Qualification status for the payload sub-systems and equipment
� Development plans for the payload sub-systems and equipment
� Master schedule including margin allocation and its adequacy with the EDRS-C
development schedule
In the final proposal, a HP Test Plan version 0 covering both AIT and IOT
shall be provided by the Proponent
� Critical items list
� Risk analysis
� Management and contractual proposal
� Industrial organisation (entities and their role)
� Relevant Background information on the entities involved
� Analysis of the preliminary contractual conditions (the Proponent is invited to
indicate any critical contractual items they wish to discuss)
In the final proposal, a Mission Implementation Agreement shall be reviewed
by the Proponent (see Statement of concurrence section)
� Financial proposal
� Cost estimation for the development of the Hosted Payload and any other cost not
covered by the HP Embarkation fee as defined in section 6.4.1
� Proposed financial contribution for the HP embarkation fee defined in section 6.4.1
� Proposed financial contribution for the HP operational fee
� Financing scheme indicating for each of the above items
� Identification of the funding sources
� Apportionment between these various funding sources
� Evidence of commitment from the funding sources (private and/or public)
Letters of support are expected in the first proposal submission
More committing documents are expected in the final proposal submissions
(subscription letter, bank guarantee, etc)
� Statement of concurrence
� compliance with the EDRS-C Hosted Payload IRD (Appendix A)
The Proponent shall provide the statement of compliance in a tabulated
format. A Word version of the IRD file will be provided after reception of the
Notice of Intent and the Hosted Payload Data Sheet from the Proponent.
This compliance will be against IRD version 0 in the first proposal
submission and against IRD version 1 in the final proposal submission
� compliance with Mission Implementation Agreement (provided later see section
7.1.5)
Only required in the final proposal submission.
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ESA UNCLASSIFIED – Releasable to the Public
APPENDIX A INTERFACE REQUIREMENT FOR THE HOSTED
PAYLOADS ON BOARD EDRS-C
Considering the early stage of the EDRS-C development it is not possible to provide a fully
fledged IRD in the AO data package. The version of the IRD provided [RD02, attached in
the link below] is therefore preliminary and provides only a certain level of details. A more
complete version will be provided after down selection for more in depth technical
iterations (Step 5).
In addition to this document, and on the basis of received Notice Of Intent, the generic
interface document related to the host platform will also be provided to the proponents at a
later stage.
http://emits.esa.int/emits-doc/ESTEC/EDRSC-HostedPayloadInterfaceRequirement.pdf
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ESA UNCLASSIFIED – Releasable to the Public
APPENDIX B NOTICE OF INTENT FORM
Name of the Proponent company:
SUMMARY PAGE
Contract manager name: Technical manager name:
Mailing address: Mailing address:
Tel.: Tel.:
Fax: Fax
E-mail: E-mail:
Name of the proposed Hosted Payload:
Brief description of the proposed Hosted Payload:
Anticipated expected deviations wrt Appendix A, if any:
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ESA UNCLASSIFIED – Releasable to the Public
HOSTED PAYLOAD DATA SHEET
The following information shall be provided in the Notice of Intent.
1. Proponent consortium
This section shall identify the company or consortium of companies proposing the payload,
defining the role of each company involved. The different countries involved in case public
funding would be required shall be identified.
2. Payload/mission description
This section shall briefly describe the proposed payload. In case the payload will be part of
a system/mission the overall system/mission shall be described.
3. Payload elements
This section shall describe the elements constituting the payload: equipment, antennas,
other appendages.
4. Telecommunication and regulatory aspects
This section shall define any requirements associated to direct communication aspects
from/to the proposed payload and associated regulatory aspects, if any.
5. Estimated technical budgets and accommodation
This section shall define the best estimate of the technical budgets (mass, power
consumption –average, peak, duty cycle-, volume –for the different payload elements-,
power dissipation, thermal constraints, telecommand/telemetry needs, memory,
processing) and specific accommodation constraints (specific location, orientation,
visibility needs).
6. Operational constraints
This section shall define operational requirements (ranging from TC/TM transmission to
direct supervision of in-orbit performance parameters, continuous/intermittent operation,
experiment duration, etc).
This section shall also indicate any requirement relating to data access restriction (if any)
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ESA UNCLASSIFIED – Releasable to the Public
7. Maturity level and pre-development needs
This section shall identify the current maturity level of the proposed payload (TRL), any
existing development plans (e.g. EQM already under way) and unplanned but necessary
developments required to reach a PFM or FM stage, together with the associated schedule
and estimated cost and funding needs.
8. In case the payload if for In Orbit Validation purposes
a. Validation objectives (in case the payload if for In Ortbit Validation purposes)
This section shall define the objectives pursued with the validation in-orbit of the
proposed concept (e.g. flight demonstration, in-orbit qualification, flight heritage
build-up, new system/technological concept validation)
b. Benefits of proposed IOV and associated beneficiaries
This section shall define the benefits and strategic impact of carrying out the
proposed IOV. Benefits can be direct (e.g. for the company proponent of an
innovative equipment) or indirect (e.g. for satellite prime manufacturers, for
satellite Operators or Service Providers). The beneficiaries shall be identified, as a
generic class (e.g. Operators).
9. Schedule aspects
This section shall show preliminary schedule information demonstrating compatibility
with schedule requirement defined in the section 6.2.
10. Funding aspects
This section shall define all funding-related aspects, including mention of contacts already
established with ESA National Delegations and related expressions of interest, possibilities
for co-funding development and/or cost from private sources (identifying in that case the
source: e.g. own company funds, beneficiaries, customers/users/etc).
ROM Cost estimate
o Payload development:
o Payload embarkation fees:
o Payload operations:
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ESA UNCLASSIFIED – Releasable to the Public
Funding sources (either private or public).
o Payload development:
o Payload embarkation fees:
o Payload operations:
In case ESA is expected to contribute to funding through separate contracts, the ESA
programmes that would be the user/beneficiary of that payload and hence the
contributor to the funding shall also be identified.
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