Purchase Order Change (860) - Jobisez

860 Purchase Order Change Request – BuyerInitiatedFunctional Group ID = PCThe purpose of this section is to present and explain the application of the ANSIASC X12 standards as they pertain to the retail purchase order change function.A purchase order change, POC, is the method of communicating changes,additions, or deletions to a previously transmitted PO.The segment layout is the same as the PO except the beginning segment, BCH,and the line item detail, POC. Additions are entered by following the sameprocedures used in the PO to specify the data.A PO is deleted by entering a code 01 in the transaction set purpose, in the BCHsegment.The key data for the retail PO is defined as:PO Number BCH SegmentPO DateBCH SegmentPO TypeBCH SegmentBuying Location N1 SegmentShip To Location N1 SegmentKey data can NOT be changed. If business needs requires changes to any keydata the PO must be deleted and reissued.It is assumed that the receiver will make the changes, therefore, a PO Changeacknowledgement is not required. If the changes cannot be made it is theresponsibility of the receiver to notify the sender by other means. The only validchanges in the line items are:Add an item, delete an item, increase the quantity of an item, and decrease thequantity of an item, and change the price of an item. There is no way to deletedates other than canceling and reissuing a PO without dates. As an alternativeto canceling and reissuing a PO, the sender may change dates to adjust theprocessing windows to accommodate their business need.C:\inetpub\wwwroot\edi-igs\JoAnn Stores\Scaled down JAS 4010 860 PO Change.doc 1

Purchase Order Change (860) VICS 004010ST Transaction Set HeaderDocument: 860 Purchase Order ChangeLevel: HeaderUsage: MandatoryMax use: 1Purpose: To indicate the start of a transaction set and to assign a control number.Example: ST^01^1020ELEMENT NAME ATTRIBUTES CONSTANT VALUEID #01 143 TRANSACTION SET IDENTIFIERCODE02 329 TRANSACTION SET CONTROLNUMBERM ID 3/3M AN 4/9C:\inetpub\wwwroot\edi-igs\JoAnn Stores\Scaled down JAS 4010 860 PO Change.doc 2

BCH Beginning Segment For Purchase Order ChangeDocument: 860 Purchase Order ChangeLevel:Usage:Max use: >1Purpose:Example:HeaderMandatoryTo indicate the beginning of the Purchase Order Change Transaction Set andtransmit identifying numbers and dates.BCH^01^SA^0050217405^^^20040909^^^^^20040910ELEMENT NAME ATTRIBUTES CONSTANT VALUEID #01 353 TRANSACTION SET PURPOSE CODE M ID 2/2 01 CANCELATION04 CHANGE02 92 PURCHASE ORDER TYPE CODE M ID 2/2 SA STAND ALONE03 324 PURCHASE ORDER NUMBER M AN 1/22DSDROPSHIP06 373 DATE M DT 8/8 PURCHASE ORDERDATE11 373 DATE O DT 8/8 PURCHASE ORDERCHANGE DATEC:\inetpub\wwwroot\edi-igs\JoAnn Stores\Scaled down JAS 4010 860 PO Change.doc 3

REF Reference NumbersDocument: 860 Purchase Order ChangeLevel: HeaderUsage: OptionalMax Use: 3Purpose: To specify identifying information.Example: REF^IA^0000123456ELEMENT NAME ATTRIBUTES CONSTANT VALUEID #01 128 REFERENCE IDENTIFICATIONQUALIFIERM ID 2/3 CO CUSTOMER ORDERNUMBERIAINTERNAL VENDORNUMBER02 127 REFERENCE IDENTIFICATION C AN 1/30 CUSTOMER SPECIALORDER NUMBERINTERNAL VENDORNUMBERC:\inetpub\wwwroot\edi-igs\JoAnn Stores\Scaled down JAS 4010 860 PO Change.doc 4

PER Administrative Communication ContactDocument: 860Level:Usage:Max Use: 3Purpose:Example:HeaderOptionalPurchase Order ChangeTo identify a person or office to whom administrative communications shouldbe directed.PER^BD^BUYER NAME^TE^330-656-2600ELEMENT NAME ATTRIBUTES CONSTANT VALUEID #01 366 CONTACT FUNCTION CODE M ID 2/2 BD BUYER NAME ORDEPARTMENT02 93 NAME O AN 1/6003 365 COMMUNICATION NUMBERQUALIFIERC ID 2/2 TE TELEPHONE04 364 COMMUNICATION NUMBER C AN 1/20 TELEPHONE NUMBERC:\inetpub\wwwroot\edi-igs\JoAnn Stores\Scaled down JAS 4010 860 PO Change.doc 5

MindeordEfter afholdelsen af Sølovsudvalgets sidste møde afgik udvalgets formand dr. jur. Allan Philip veddøden den 10. september 2004. Udvalgets tilbageværende medlemmer mindes hans store indsatssom udvalgets formand. Allan Philip fungerede som formand for Sølovsudvalget i perioderne 1967til 1975 og 1995 til 2004 og har således haft stor betydning for udviklingen i den danske søret.9

N9 Reference IdentificationDocument: 860Level:Loop:Usage:HeaderN9Max Use: 10Purpose:Example:OptionalPurchase Order ChangeTo transmit identifying information as specified by the ReferenceIdentification Qualifier.N9^AH^^TEXTELEMENT NAME ATTRIBUTES CONSTANT VALUEID #01 128 FREE-FORM MESSAGE TEXT M ID 2/3 AH AGREEMENT NUMBER03 369 FREE FORM DESCRIPTION C AN 1/45 TEXTC:\inetpub\wwwroot\edi-igs\JoAnn Stores\Scaled down JAS 4010 860 PO Change.doc 8

MSG Message Text (Replaces NTE segment)Document: 860Level:Usage:Max Use: 4Purpose:HeaderOptionalPurchase Order ChangeTo provide a free-form format that allows the transmission of text information.General Information: Additional MSG segments may be created depending on additionalpurchase order comments.Example:MSG^IF YOU HAVE ANY QUESTIONS CONCERNING THIS ORDER PLEASEMSG^CONTACTMSG^BUYERMSG^330 656 2600MSG^EXT. 0000ELEMENT NAME ATTRIBUTES CONSTANT VALUEID #01 933 FREE-FORM MESSAGE TEXT M AN 1/264C:\inetpub\wwwroot\edi-igs\JoAnn Stores\Scaled down JAS 4010 860 PO Change.doc 9

N1 NameDocument: 860 Purchase Order ChangeLoop: N1Level: HeaderUsage: OptionalPurpose: To identify a party by type of organization, name, and code.Example: N1^ST^JO-ANN FABRICS^92^0597N1^OB^BUYERELEMENT NAME ATTRIBUTES CONSTANT VALUEID #01 98 ENTITY IDENTIFIER CODE M ID 2/3 ST SHIP TOOBORDERED BY02 93 NAME C AN 1/60 FREE-FORM NAMECUSTOMERS INITIAL(IF N101 = OB)03 66 IDENTIFICATION CODE QUAL C ID ½ 92 ASSIGNED BY BUYEROR BUYERS AGENT04 67 IDENTIFICATION CODE C AN 2/4 JO-ANN STORES, INC.STORE NUMBER ORWAREHOUSENUMBERC:\inetpub\wwwroot\edi-igs\JoAnn Stores\Scaled down JAS 4010 860 PO Change.doc 10

N2 Additional Name InformationDocument: 860 Purchase Order ChangeLoop: N1Level: HeaderUsage: OptionalPurpose: To specify the location of the named party.Example: N2^3502 SOUTH HENRY STELEMENT NAME ATTRIBUTES CONSTANT VALUEID #01 93 ADDRESS INFORMATION M AN 1/6002 93 ADDRESS INFORMATION M< AN 1/60C:\inetpub\wwwroot\edi-igs\JoAnn Stores\Scaled down JAS 4010 860 PO Change.doc 11

N3 Address InformationDocument: 860 Purchase Order ChangeLoop: N1Level: HeaderUsage: OptionalPurpose: To specify the location of the named party.Example: N3^3502 SOUTH HENRY STELEMENT NAME ATTRIBUTES CONSTANT VALUEID #01 166 ADDRESS INFORMATION M AN 1/3502 166 ADDRESS INFORMATION M< AN 1/35C:\inetpub\wwwroot\edi-igs\JoAnn Stores\Scaled down JAS 4010 860 PO Change.doc 12

N4 Geographic LocationDocument: 860 Purchase Order ChangeLoop: N1Level: HeaderUsage: OptionalPurpose: To specify the geographic place of the named party.Example: N4^MUSKEGON^MI*49441ELEMENT NAME ATTRIBUTES CONSTANT VALUEID #01 19 CITY NAME O AN 2/3002 156 STATE OR PROVINCE CODE O ID 2/203 116 POSTAL CODE O ID 3/15C:\inetpub\wwwroot\edi-igs\JoAnn Stores\Scaled down JAS 4010 860 PO Change.doc 13

POCDocument: 860Level:Loop:Max Use: 1Usage:Purpose:Example:Line Item ChangeDetailPOCOptionalPurchase Order ChangeTo specify changes to a line itemPOC^0001^AI^40^0^YD^0.09^^UP^079856142400^SK^000000000002875771^VA^1012ELEMENT NAME ATTRIBUTES CONSTANT VALUEID #01 350 ASSIGNED INDENTIFICATION O AN 1/6 PO LINE NUMBER02 670 CHANGE OR RESPONSE TYPECODEM ID 2/2 AI ADD ADDITIONALITEMSDIRZDELETE ITEM(S)REPLACE ALL VALUES03 330 QUANTITY ORDERED O R 1/12 QUANTITY ORDERED04 671 QUANTITY TO RECEIVE C R 1/9 005 355 UNIT OR BASIS FORMEASUREMENT CODE06 212 UNIT PRICE C R 1/15M ID 2/2 EA EACHESYDOAWE’VE HARDCODED A ZERO INTHIS FIELD.PLEASE IGNORETHIS NUMBER ASIT IS JUST BEINGUSED AS A FILLERNUMBER FOR THEREQUIRED FIELD.YARDSPANELS08 235 PRODUCT/SERVICE ID QUALIFIER C ID 2/2 CB JO-ANN UPC09 234 PRODUCT/SERVICE ID C AN 1/30UPUPC CONSUMERPACKAGE CODE10 235 PRODUCT/SERVICE ID QUALIFIER C ID 2/2 SK SKU NUMBER11 234 PRODUCT/SERVICE ID C AN 1/30 JO-ANN STORES, INC.SKU NUMBER12 235 PRODUCT/SERVICE ID QUAL C ID 2/2 VA VENDOR IDENTIFYINGNUMBER13 234 PRODUCT/SERVICE ID C AN 1/30 VENDOR STYLENUMBERC:\inetpub\wwwroot\edi-igs\JoAnn Stores\Scaled down JAS 4010 860 PO Change.doc 14

CTP Pricing InformationDocument: 860 Purchase Order ChangeLevel: DetailUsage: OptionalMax Use: >1Purpose: To specify pricing information.Example: CTP^^MSR^0.63ELEMENT NAME ATTRIBUTES CONSTANT VALUEID #02 236 PRICE IDENTIFIER CODE C ID 3/3 MSR MANUFACTURE’SSUGGESTED RETAIL03 212 UNIT PRICE C R 1/15 PRICE PER UNIT ORASSORTMENTPURCHASEDC:\inetpub\wwwroot\edi-igs\JoAnn Stores\Scaled down JAS 4010 860 PO Change.doc 15

PID Product/Item DescriptionDocument: 860 Purchase Order ChangeLoop: PIDLevel: DetailUsage: MandatoryMax Use: 1Purpose: To describe a product or process in coded or free form format.Example: PID^F^^^^3/8 POLY GRSGRN WHTEELEMENT NAME ATTRIBUTES CONSTANT VALUEID #01 349 ITEM DESCRIPTION TYPE M ID 1/1 F FREE-FORM05 352 DESCRIPTION C AN 1/45 PRODUCTDESCRIPTIONC:\inetpub\wwwroot\edi-igs\JoAnn Stores\Scaled down JAS 4010 860 PO Change.doc 16

PID Product/Item DescriptionDocument: 860 Purchase Order ChangeLoop: PIDLevel: DetailUsage: MandatoryMax Use: 1Purpose: To describe a product or process in coded or free form format.Example: PID^^F^^^ROLLED FACE INELEMENT NAME ATTRIBUTES CONSTANT VALUEID #01 349 ITEM DESCRIPTION TYPE M ID 1/1 F FREE-FORM02 750 PRODUCT / PROCESS CHAR CODE O ID 2/3 08 PRODUCT03 559 AGENCY QUAL. CODE C ID 2/2 VI VICS05 352 PRODUCT DESCRIPTION C AN 1/80 ROLLED FACE INROLLED FACE OUTNOT ROLLEDTUBE/TUBE FACE INTUBE/TUBE FACE OUTC:\inetpub\wwwroot\edi-igs\JoAnn Stores\Scaled down JAS 4010 860 PO Change.doc 17

PO4 Item Physical DetailsDocument: 860Loop:Level:Usage:Max Use:Purpose:POCDetailMandatoryPurchase Order ChangeTo specify the physical qualities, packaging, weights and dimensions relatingto the item.General Information: Assortments equal 1 eachExample:PO4^^20^PHPO4^^40^CAELEMENT NAME ATTRIBUTES CONSTANT VALUEID #02 357 SIZE C R 1/8 NUMBER OF EACHES,YARDS, OR PANELSPER STD. PACK (IFPO403 = PH)03 355 UNIT OF MEASURE CODE C ID 2/2 PH PACKCANUMBER OF EACHES,YARDS OR PANELSPER CASE (IF PO403 =CA)CASEC:\inetpub\wwwroot\edi-igs\JoAnn Stores\Scaled down JAS 4010 860 PO Change.doc 18

SLN Subline Item DetailDocument: 860Level:Loop:DetailMax Use: 1000Usage:Purpose:POC/SLNOptionalPurchase Order ChangeTo specify product subline detail item dataExample:SNL^1^^D^20^YD^0.09^^^UP^079856142400^SK^000000000002875771^VA^1012^VN^2350ELEMENT NAME ATTRIBUTES CONSTANT VALUEID #01 350 ASSIGNED INDENTIFICATION O AN 1/20 PO LINE NUMBER03 662 RELATIONSHIP CODE M ID 1/1 D DELETE04 380 QUANTITY C R 1/1505 355 UNIT OR BASIS FORMEASUREMENT CODE06 212 UNIT PRICE C R 1/17ISINCLUDEDSUBSTITUTEDM ID 2/2 EA EACHESYDOAYARDSPANELS09 235 PRODUCT/SERVICE ID QUALIFIER C ID 2/2 CB JO-ANN UPC10 234 PRODUCT/SERVICE ID C AN 1/48UPUPC CONSUMERPACKAGE CODE11 235 PRODUCT/SERVICE ID QUALIFIER C ID 2/2 SK SKU NUMBER12 234 PRODUCT/SERVICE ID C AN 1/48 JO-ANN STORES, INC.SKU NUMBER13 235 PRODUCT/SERVICE ID QUAL C ID 2/2 VA VENDOR IDENTIFYINGNUMBER14 234 PRODUCT/SERVICE ID C AN 1/48 VENDOR STYLENUMBERC:\inetpub\wwwroot\edi-igs\JoAnn Stores\Scaled down JAS 4010 860 PO Change.doc 19

PID Product/Item DescriptionDocument: 860 Purchase Order ChangeLevel: DetailLoop: POC/SLNMax Use: 1000Usage: OptionalPurpose: To describe a product or process in coded or free-form formatExample: PID^FELEMENT NAME ATTRIBUTES CONSTANT VALUEID #01 349 ITEM DESCRIPTION TYPE M ID 1/1 F FREE-FORM05 352 DESCRIPTION C AN 1/80 COMPONENT SKUDESCRIPTIONC:\inetpub\wwwroot\edi-igs\JoAnn Stores\Scaled down JAS 4010 860 PO Change.doc 20

CTT Transaction TotalsDocument: 860 Purchase Order ChangeLoop: CTTLevel: SummaryUsage: MandatoryMax Use: 1Purpose: To transmit a hash total for a specific element in the transaction set.Example: CTT^26ELEMENT NAME ATTRIBUTES CONSTANT VALUEID #01 354 NUMBER OF LINE ITEMS M NO 1/6 TOTAL NUMBER OF“POC” SEGMENTS.C:\inetpub\wwwroot\edi-igs\JoAnn Stores\Scaled down JAS 4010 860 PO Change.doc 21

SEDocument: 860Level:Usage:Max Use: 1Purpose:Example:Transaction Set TrailerSummaryMandatoryPurchase Order ChangeTo indicate the end of the transaction set and provide the count of thetransmitted segments (including the beginning (ST) and ending (SE)segments.)SE^2^10ELEMENT NAME ATTRIBUTES CONSTANT VALUEID #01 96 NUMBER OF INCLUDED SEGMENTS M NO 1/10 202 329 TRANSACTION SET CONTROLNUMBERM AN 4/9C:\inetpub\wwwroot\edi-igs\JoAnn Stores\Scaled down JAS 4010 860 PO Change.doc 22

SAMPLE PO CHANGEISA^00^ ^00^ ^01^002944684JAS ^ZZ^1234567890^041020^1957^U^00401^000000266^0^P^@GS^PC^002944684JAS^1234567890^20041020^1957^266^X^004010VICSST^860^0001BCH^04^SA^0056687265^^^20041005^^^^^20041020REF^IA^0000171390PER^BD^JEANINE ANTHONYITD^^3^2^^60DTM^010^20041105N1^OB^JO-ANN FABRICSN3^5555 DARROW ROADN4^Hudson^OH^44236N1^ST^VISALIA MAIN WAREHOUSE^92^DC04N2^JOANN STORES INC #DC04N3^2500 NORTH PLAZA DRIVEN4^VISALIA^CA^932919308POC^00003^DI^6^0^EA^12.27^^UP^071617683900^SK^000000000006640395^VA^6839ABCTP^^MSR^29.99PID^F^08^VI^^Not RolledPID^F^^^^ARTBIN WATERCOLOR BOXPO4^^6^CAPO4^^1^PHCTT^1SE^21^0001GE^1^266IEA^1^000000266ISA^00^ ^00^ ^01^002944684JAS ^ZZ^1234567890^041029^1201^U^00401^000060230^0^P^_GS^PC^002944684JAS^1234567890^20041029^1201^104^X^004010VICSST^860^0003BCH^04^SA^0056328342^^^20040917^^^^^20041029REF^IA^0000104940PER^BD^SALLY KANEITD^^3^2^^60DTM^010^20041217N9^AH^^TEXTMSG^revised shipdate per vendor RF 9/21N9^AH^^TEXTMSG^changed ship date to 12/17/04 per vendor rf/chN9^AH^^TEXTMSG^revised quanities RF 10/20N1^OB^JO-ANN FABRICSN3^5555 DARROW ROADN4^Hudson^OH^44236N1^ST^VISALIA ROT WAREHOUSE^92^DC05N2^JOANN STORES INC #DC05N3^2500 NORTH PLAZA DRIVEN4^VISALIA^CA^932919308POC^00001^RZ^2587^0^YD^2.55^^CB^400075486394^SK^000000000007548639^VA^CHAM-M4797C:\inetpub\wwwroot\edi-igs\JoAnn Stores\Scaled down JAS 4010 860 PO Change.doc 23

CTP^^MSR^9.99PID^F^08^VI^^Rolled Face InPID^F^^^^BLK MET GEOPO4^^96^CAPO4^^8^PHCTT^1SE^27^0003GE^1^104IEA^1^000060230C:\inetpub\wwwroot\edi-igs\JoAnn Stores\Scaled down JAS 4010 860 PO Change.doc 24