Agenda Reports Pack (Public) 15/10/2012, 19.00 - Meetings ...

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APPENDIX 3 - STRATEGIC REVIEW OF SHELTERED HOUSING STOCK - Closure of Phase 1 report SMART Action Plan - August 2012SPECIFIC MEASURABLE ACHIEVABLERESOURCED TIMED Risk &RECOMMENDATION Action Indicator / Target Milestone By With Start date End date RAGPhase 2 of this project, the provision ofadditional extra care units, is primarily anissue for Adult Social Care (ASC) as theemphasis will be on commissioning ofservices. However, the Housing andRegeneration Department (HRD) haveoffered to continue to give whatever practicaladvice and assistance necessary andTransformation Board will be updatedaccordingly.Transformation Board to be updated onprogress. The joint project will continue withASC retaining ownership of thecommissioning of services, and HRDassisting in the provision of units ofaccommodationTransformation Board updated, and changesacknowledgedMinutes of Transformation Board reflect thisactionHRD, ASC Trans.Board01/08/12 01/09/12LHRD and ASC continue to explore a closerworking relationship which prioritises theneeds of the service user. This shall includeareas such as information sharing, anddeveloping joint assessment processes forallocations to sheltered accommodation.The Sheltered-Extra Care Joint Project Groupcontinues to meet with an amended terms ofreference and agenda to facilitate these aimsThe group set out a clear SMART Action Planwhich is sent to the Members who sit on theJoint Project Board on a Monthly basis(i) Terms of Reference agreed (ii) SMARTAction Plan agreed (III) Monthly Monitoringreports sent to Members (iv) Regular ProjectBoard meetings with Members are agreedand diarisedHRD, ASC ProjectBoardOngoing TBDLHRD and ASC review the needs of ourcurrent residents. There are concerns that thecurrent allocation system may have lead toinappropriate allocations to shelteredaccommodation. A review will establishresidents short, medium and long term needsand assist in future planning of services, andthe provision of services. It should alsoquantify the issue of supply and demand toensure the current provision is adequate,rather than an overprovision.A needs assessment of some form is carriedout by HRD and ASC (actual depth andbreadth to be judged by Officers based uponcost and benefits analysis). The result will beused to inform and determine future policyand/or procedure recommendations made toMembersOfficers have sufficient knowledge of currentusers, and future needs, make informedrecommendations to Members(i) Scope of the needs analysis determined byofficers (ii) Research carried out (iii) Datacollated and analysed (iv) Need for policy orprocedural changed determined (v)Recommendations for policy or proceduralchange made to Members with completedRisk Analysis and Equalities ImpactAssessmentHRD, ASC None01/09/12 TBDLHRD to take account of the review findings infinalising LBHF’s revised Housing AllocationsPolicy, which is currently out for publicconsultation, prior to formal adoption. Inparticular, to ensure that those in housingneed where ASC are currently providingsupport are appropriately prioritised in thenew, reduced, Housing Register.HRD will work with ASC to agree a reviseddefinition and physical attributes fordesignated sheltered accommodation.Properties will be required to be “fit forpurpose” and meet modern criteria. Thiswould be known as the “H&F standard formodern sheltered accommodation”.Joint meetings are held between HRD andASC to ensure the findings from the CBREand Cabinet reports are understood and,where applicable, fed into the revisedAllocations PolicyA definition will be agreed designatedSheltered Accommodation in the Boroughconsisting of 2 categories (a) existingdwellings and (b) new dwellingsThe revised Allocations Policy demonstrates ithas acknowledged the CBRE report findingsand Cabinet report, and is signed off as "fit forpurpose" by the CouncilA definition exists fro designated ShelteredAccommodation in the Borough and allexisting and future provision is graded againstthis definitions as either (a) Fit for purpose,(b) Suitable for upgrade (c.) Not suitable forupgrade(i) Joint meetings held (ii) Allocations Policyamended if necessary (iii) Revised AllocationsPolicy (with completed Risk Analysis andEqualities Impact Assessment) is presentedto Council (iv) If implemented, the revisedpolicy is monitored to ensure it continues tobe "fit for purpose"(i) Definitions agreed (ii) All appropriate newproperties designed to meet minimumstandard for Sheltered Housing (iii) Existingproperties assessed under defined system(iv) Strategy prepared to resolve propertieswhich do not meet fit for purpose standardand are not suitable for upgradeHRD, ASC NoneHRD, ASC TBDOngoing TBDL01/09/12 TBDLNotwithstanding the anticipated “H&Fstandard for modern shelteredaccommodation” it was agreed thatbedsit/studio apartments were not appropriatemodern accommodation and should bephased out as soon as practically possible.Bedsit/studio accommodation is only currentlyprovided in Edward Woods and UnderwoodHouse.HRD to phase out the use of Bedsit/Studio forSheltered AccommodationBedsit/Studio accommodation no longermanaged in the Sheltered AccommodationPortfolio(i) Void bedsit/studios are not offered topersons registered for ShelteredAccommodation (ii) Current residents to beoffered transfers to suitable accommodation(iii) Transitional plans are put in place inconsultation with existing residents who donot want to transfer (iv) a local lettings plan forthese properties is devised and implementedwhilst transitional plans are in forceHRD Residents01/08/12 TBDLTopicRecommendation 6EXTRA CARE PROVISIONJOINT WORKINGRecommendation 5Recommendation 4Recommendation 3Recommendation 2Recommendation 1RefPage 335SERVICE REVIEW
HRD to investigate the provision of wirelessalarm systems to replace the currenthardwired system. This could save aconsiderable capital amount, as well asensuring more flexibility with the property(supporting portable and personalisedservices over institutional services supplied todesignated properties).HRD will invite input from ASC to review thevoid process and the impact of the revisedallocation policy and procedure. Related tothis, HRD will record the reasons for refusal ofits properties. This will allow analysis anddeter unreasonable refusals.In the event of proven overprovision, HRD willundertake scheme by scheme analysis, andmake recommendations for de-designation,rationalisation or additional investment, asappropriate. This will be done through fullconsultation with Members and the affectedresidents.Notwithstanding the need for a detailedassessment, Members were of the view thatthe Edward Woods scheme was not ideal forthe provision of sheltered accommodationand they would support proposals to dedesignateas sheltered accommodation withno further allocations for such use at theearliest opportunity, with existing shelteredresidents offered transfers to other schemes.(The Edward Woods scheme is a “scatteredsite” comprising 19 units in Poynter House, 11in Stebbings House, and 10 in NorlandsHouse, composing 31 one bed flats, and 9bedsits).Partnership working with other local providersof accommodation for the elderly isacknowledged best practice and increasinglyencouraged. It was agreed that joint workingwith Hammersmith United Charities,specifically their Sycamore Gardens site,should be explored as this was a very goodexample of modern elderly housing provision.An immediate cost benefit analysis is beganto determine the best form of alarm system tobe installed, and make a suitablerecommendation to the Cabinet Member forHousingVoid process to be mapped and subject to a"Lean review" to ensure it is efficient and "Fitfor purpose". This will be done prior to theintroduction of the revised Allocations Policyand after to determine the impact. Identifiedoperational service improvements, such asrecording the reason for refusal, will beimplemented as soon as practically possibleOnce need is determined, this shall bemapped against existing stock to determine ifthere is an overprovision of ShelteredAccommodation. Is this is the case, HRD willanalyse its stock and make recommendationsfor any necessary realignment of the serviceto the Cabinet Member for HousingHRD to phase out the use of Bedsit/Studioprovision wherever practically possibleHRD begin more intensive partnershipworking with other providers ofaccommodation in the Borough to deliver itscorporate objectives. This process will beginwith Hammersmith United Charities giventheir proven record as a provider of goodquality housing and shared vision of highquality accommodation for the elderly of theBorough.Report to Council with evidenced options,cost and timescales for a replacement alarmsystemThe services will be measured via agreedperformance indicators (to include averagevoid time, number of refusals per property) todetermine service improvement, and theimpact of the revised Allocations PolicyFollowing conclusion of this process, thenumber and type of accommodationdesignated as Sheltered Accommodation isrealigned to meet the profile for current andfuture Housing Need in the BoroughBedsit/Studio accommodation no longermanaged in the Sheltered AccommodationPortfolioDelivery against the Councils CorporateObjectives against the benchmarks ofefficiency, effectiveness, equity and economy(i) Joint working with ASC to understand thechanging needs of the community and fundingimplications (ii) Determine options (iii) Optionsappraisal (iv) Report to Cabinet Member forHousing with Recommendations(i) Lean review of current service (ii)Implementation of operational serviceimprovements (iii) Recording of reason forrefusal to be noted on the IT system (iv)Implementation of the revised AllocationsPolicy (v) Lean review and impactassessment of revised system(i) Completed of the needs analysis (set outabove in Recommendation 3,above ) (ii)Conclusion of the Assessment of currentstock (set out in Recommendation 5, above)(iii) Analysis of the combined findings to forma report to Cabinet Member for Housing withrecommendations for a realignment of service(if necessary) (iv) A Cabinet Member reportdetailing any schemes with issues and therecommended action if required(i) Void bedsit/studios are not offered topersons registered for ShelteredAccommodation (ii) Current residents to beoffered transfers to suitable accommodation(iii) Transitional plans to be agreed withCabinet Member for Housing (iv) Transitionalplans are put in place in consultation withexisting residents who do not want to transfer(v) a local lettings plan for these properties isdevised and implemented whilst transitionalplans are in force(i) Continue and intensify liaison with otheraccommodation providers in the Borough (ii)Initially concentrate on liaison with HUC todetermine if joint working can benefit bothparties, and ultimately the elderly orvulnerable residents of the Borough (iii) Toupdate the Cabinet Member for Housing onprogress on a monthly basis, and makerecommendations for consideration asappropriateHRD ASCHRD ASCHRD ASC,CabinetHRD AffectedResidentsHRD ASC,RSLs,othersTBD01/08/12 TBDL01/08/12 TBDL01/08/12 TBDL01/09/12 TBDL01/09/12 TBDLRecommendation 11OPTIONS APPRAISALRecommendation 10PILOTING NEW APPROACHESRecommendation 9Recommendation 8Recommendation 7Page 336
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London Borough of Hammersmith & Ful
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6. ECONOMIC DEVELOPMENT S106 EXPEND
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Agenda Item 1. London Borough of Ha
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38. EARL'S COURT REDEVELOPMENT AND
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transfer would be premature. The Co
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Barrett informed the Cabinet that d
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2. That the Cabinet note and consid
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Note of dispensation in respect of
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Alternative options considered and
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Agenda Item 4London Borough of Hamm
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APPENDIX 1 - VIREMENT REQUEST FORMB
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1. EXECUTIVE SUMMARY1.1 This report
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APPENDIX 1General Fund - Summary Ca
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Finance and Corporate ServicesBudge
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1. ECONOMIC DEVELOPMENT UPDATE1.1.
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Table 1: Proposed use of Section 10
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5. RISK MANAGEMENT5.1 The expenditu
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Appendix 19.2 Where Local Authoriti
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3. COSTS3.1 Cabinet approved fundin
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7. COMMENTS OF THE DIRECTOR OF LAW7
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proposed scheme of development andr
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units and sets out a fully committe
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structure for OSBL to acquire a con
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egeneration site. These interests a
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such indemnity agreement to be back
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all interests. Many of the premises
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4.2 The indemnity agreement (see Ap
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enforce such laws as it deems neces
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ead and taken into account in reach
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Appendix ALONDON BOROUGH OF HAMMERS
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interests by agreement but it is cl
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• Former Spring Grove Laundry sit
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4.9 There is an identified need in
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5.7 The Mayor of London has support
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development of small shops, market
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Council.9-20 Shepherds Bush Market.
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Traders’ Association, individual
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8. Human Rights8.1 The Human Rights
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acceptable relocation arrangements
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AnnexDraft form of Undertaking to b
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Appendix BDated:Between:(1) The May
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This Agreement is made this • day
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4.2 Nothing in this Agreement or im
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Schedule 1Definitions and Interpret
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or land adjoining the CPO Lands, or
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(d) a receiver or manager is appoin
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“Outgoings”“the Parties”“
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Shepherds Bush (no.3) Limited and (
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(h) preparing the map or maps to ac
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2.16.1 provide to the Party being c
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espect of all or any part of the CP
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Schedule 4The Developer’s Obligat
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4.4 to consult with the Council in
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Developer shall procure a Surety in
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1.8 to give the Developer not less
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2.4.4 appoint Leading Counsel and j
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5 Appeal5.1 If the Secretary of Sta
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Schedule 6Exit ConsequencesPart A:
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Part D: Where the Developer asserts
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5.3 It is agreed that:5.3.1 the Exp
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4.3 No waiver of any provision of t
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10.3.3 where (and to the extent tha
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acting by:DirectorDirector/Secretar
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Appendix DEquality Impact Analysis
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On conclusion of the construction w
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It is identified that the market pr
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During the construction works, ther
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1. The developer will maintain acce
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Market. This will protect the avail
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compensated in accordance with the
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women. It would also be likely that
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Page 145Issue identifiedDisruption
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1. BACKGROUND1.1. The flooding scru
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7. COMMENTS OF THE EXECUTIVE DIRECT
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Appendix 1Hammersmith & Fulham Coun
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undertake which has an emphasis on
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Suggested Executive Decision: APPRO
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ContentsForeword………………
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Members of the Task GroupCouncillor
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The Task Group has put forward 20 r
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Recommendation Six: Rainwater Reten
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It is likely that external resource
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IntroductionThe Flooding Scrutiny T
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year rainfall event. If such an eve
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as from information provided by res
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system, what knowledge and data gap
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equired. The aim of all development
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►►►Reducing air pollution as
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TABLE 1DEMONSTRATION OF RAINFALL AB
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consider if it was a feasible and a
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3. EngagementENGAGEMENT: Overview3.
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Recommendation Eleven: Flooding Dat
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3.16. The Task Group did note that
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due to the belief it will be detrim
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orough or chose to disregard the ri
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WitnessesThe following people and o
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Governance & ScrutinyLondon Borough
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1. EXECUTIVE SUMMARY1.1 This report
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appropriateness of the child protec
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held within the period. It is of si
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MonthEnd 0 - 1 % 2 - 3 % 4 - 8 %9 -
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sought for children rather than wid
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• Social workers present their ca
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Improved Child Protection Planning6
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8. COMMENTS OF THE DIRECTOR OF LAW8
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1. BACKGROUND1.1 The following summ
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LOCAL GOVERNMENT ACT 2000LIST OF BA
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Contents1. Foreword by H&F LSCB Cha
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1. Foreword (Russell Wate, Chair of
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2. Summary2.1 The table below outli
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Key Priorities and progress for ind
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3. Governance and Accountability3.1
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UnitMiley SteveAssistant Director,
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Page 241Community Drug and Alcohol
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Page 243Tim DeaconSue HaywardRoger
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3.9 Child Death Overview PanelThis
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3.12 Budget 2011-2012(This follows
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Page 249Quality of provisionThe con
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Page 251Disabled Children’sTeamFo
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Page 253and AlcoholService (CDAS)CN
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Page 255borough. However, wedo moni
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able to provide greater evidence in
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21%Organisational Profile of applic
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Review of participation data and qu
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New and Discontinued CPP 2005-20128
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• There continues to be high numb
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4.66 Removals from CP PlansDe-regis
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Page 269• Rate of re plans (re re
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4.69 Categories of CP PlansQuarterE
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6%8%5%36%0 - 34 - 67 - 1213 - 1828%
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Page 275.CPP Ethnic groups 2005 - 2
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R e fe rrals R ate per 10,000 popul
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No. of children 1st time registered
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4.91Child PopulationCurrently there
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Across the borough the proportion o
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Page 298 and 299: Agenda Item 12Tri-borough Executive
Page 300 and 301: 4 BACKGROUND, INCLUDING POLICY CONT
Page 302 and 303: 6.3 TriageAll troubled families who
Page 304 and 305: The learning from this may be utili
Page 306 and 307: 9.4.3 Current/future costsCurrent/f
Page 308 and 309: Making decisions about working in o
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Page 312 and 313: No. Issue Mitigation RAG impact onp
Page 314 and 315: APPENDIX 2: Definition of a Trouble
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Page 318 and 319: 1. BACKGROUND, INCLUDING POLICY CON
Page 320 and 321: 3.4 Although the provision is sligh
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Page 324 and 325: 2. THE APPOINTMENT OF CBRE AND THEI
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Page 330 and 331: CBRE | LONDON BOROUGH OF HAMMERSMIT
Page 332 and 333: APPENDIX 2 - Strategic Review of Sh
Page 334 and 335: appropriate for residents’ needs.
Page 336 and 337: 6.2.2 Recommendation 2: HRD and ASC
Page 338 and 339: 6.7.1.3 Option 3: Provide accommoda
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Page 344 and 345: Agenda Item 16London Borough of Ham
Page 346 and 347: 1. SUMMARY1.1 Cabinet approved a re
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Page 354 and 355: already suitably housed within thei
Page 356 and 357: services personnel; working househo
Page 358 and 359: • The proposals have a built-in i
Page 360 and 361: (iii) Due regard is regard that is
Page 362 and 363: Tenancy Strategy8.8 The analysis of
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Building a Housing Ladder of Opport
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London Borough of Hammersmith & Ful
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Housing Strategy Documents -Consult
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Full Equality Impact Analysis ToolO
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3. Manage a better, streamlined hou
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Genderreassignmentimpairment(s). Ta
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monitored and evaluated. A key elem
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RaceGiven the high levels of depriv
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that many Private Registered Provid
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SexSexualOrientationThe Tenancy Str
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Government’s Homelessness Order.P
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Section 03Documents and datareviewe
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the borough (53.95). The five wards
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ReligionThe religious profile of th
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Employment in Hammersmith and Fulha
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New researchFollowing the equality
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Using the Council’s Citizenspace
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supportive of, was not being given
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more detailed approach to monitorin
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accessible housing and the 16 lifet
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Section 08Chief Officer sign-offAgr
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1. BACKGROUND1.1 With the substanti
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3. CONTRACT AWARD MODEL3.1 The Cabi
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8.3 Prior to the issue of any Order
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2012/15 PPM Framework - Year 1 Prop
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has also provided the opportunity t
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CABINET MEMBERFOR TRANSPORTAND TECH
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CABINET MEMBERFOR COMMUNITYCARECoun
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CABINET MEMBERFOR HOUSINGCouncillor
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LEADER(+REGENERATION,ASSETMANAGEMEN
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