Audit Policy and Procedure Manual - Civil Aviation Authority of Nepal

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Civil Aviation authority of Nepal(m)(n)(o)(p)(q)(r)(s)(t)(u)(v)(w)(x)(z)4.4 Team Member4.4.1 Terms of ReferenceIssue: 2Revision: 00Date: June 2013Audit Policy and Procedure Manualco-ordinate and chair the entry meeting with the auditee and maintaincommunications with the auditee's senior management;advise the Director, FSSD and chief of division immediately of any immediatethreat to safety and ensure that the Director, Flight Safety Standards Departmentis aware of any safety issues identified during the physical audit;ensure that any decisions to be made by, or approvals required from, the CAA Nepalduring the physical audit are received in a timely manner;exercise line authority over audit team members and observers;ensure that all audit findings are tied to the applicable regulatory requirement andare supported by specific examples and evidence or other supportingdocumentation where applicable;ensure that all draft findings have been discussed with the auditee prior to the exitmeeting, where it is possible to do so;co-ordinate and chair the exit meeting with the auditee's senior management;review and approve the audit report, sign the report cover letter and ensure that theauditee receives the report within the required timeframe;provide the CAA Nepal with recommendations for possible enforcement actionarising from the audit and co-ordinate subsequent action regarding regulatory auditfindings;ensure that team members have fulfilled all responsibilities prior to release fromaudit duties and confirm their release by memo if released other than as planned;submit a report of personnel resources used on team audits to the chief of divisionand Director, FSSD;ensure that observation findings have been completed and distributed inaccordance with subsection 5.1(2).send a letter to the auditee confirming that all audit findings and correctiveactions are complete and that the audit has been closed.The team member's terms of reference will be outlined in the memo and specify that theteam member:(a)(b)will report directly to the audit team leader, until released from his/her auditduties;will conduct all audit related matters in accordance with policy and proceduresspecified in the Audit Policy and Procedure Manual; and33
Civil Aviation authority of Nepal(c)4.4.2 QualificationsAudit Policy and Procedure Manualwill immediately contact the audit team leader, with a recommendation for actionin the event of an immediate threat to aviation safety.A team member shall:(a)(b)(c)4.4.3 Responsibilitieshave satisfactorily completed an approved Audit Procedures Course applicable to theFunctional Area(s) to be audited;have experience related to the type of organization to be audited; andpossess a sound knowledge of aeronautical legislation and regulations.A team member shall:(a)(b)(c)(d)(e)(f)(g)become familiar with the audit terms of reference;become familiar with the auditee' s policies and procedures;conduct audit fieldwork and document audit findings;document observation findings as they are encountered and forward these to theaudit team leader, where applicable;communicate with the team leader to ensure that audit progress is reported andpotential problems are addressed;review the validity and applicability of audit findings by ensuring that all findingsare tied to the applicable regulatory requirement and are supported by specificexamples and evidence or other supporting documentation where applicable;andprovide the team leader with the applicable specialty area element (checklist)summaries where requested to do so in the audit plan.Issue: 2Revision: 00Date: June 201334
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Audit Policy and Procedure Manual - Civil Aviation Authority of Nepal

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