Web Content & Editorial - Royal United Hospital Bath NHS Trust

2.4 PDF to Word conversionsWhere no copy of a document is available (normally when the authorhas left the Trust or in cases of misfiled or lost information), theWebteam can convert PDF documents back to Microsoft Word.However, the format of the layout may be compromised during theconversion and it is up to the (new) author to check and correct anychanges.Approval to publishWith the exception of Procedural documents and Patient Leaflets, the WebTeam will assume that the submitted content or changes have been approvedat department level and that the person submitting the information has theauthority to do so.Although this assumption of approval may be considered poor informationgovernance, the Web Team manages the risk by:a. Insisting that all instructions are received by emailb. Keeping a record of all emails received to create an audit trailc. Building a working relationship with authorsd. Researching any new authors, by means of global address book checksand calling authors on their internal telephone numbers.Audit TrailIn order to maintain the audit trail, all information and change requests mustbe supplied to the Web Team by email: ruh-tr.webteam@nhs.net.All emails are stored and archived regularly by the Web Team.Document name: Web Content and Editorial Policy Ref: 321Issue date: October 2012Status: ApprovedAuthors: Louette Eagles and Pete Suters Page 9 of 27