Construction Matters. Yarra Valley Water Newsletter December 2009

December 2009• Yarra Valley Water SafetyCulture• Policy, Process & BusinessRules Update• Safety Issues• Standards Update• Compliance Issues• Industry Notices• New Products & Materials

Construction Matters. Yarra Valley Water Newsletter December 2009ChristmasMessageYarra Valley Water’s Asset CreationDivision wishes all of our CAPEX andLand Development consultant,contractor and supplier partners avery Merry Christmas and a SafeNew Year.We look forward to working with youall in the New Year.Yarra Valley WaterSafety CultureYarra Valley Water has recentlysuccessfully launched its own SafetyCulture initiative.Titled “Safety : It’s a chain reaction” itfocuses on making safety our first priority.Whilst focusing primarily on our own staffwe are also dedicated to improving thesafety culture of all of our contractpartners as well.We believe our contractors’ staff are justas important and we will be working withour major contractors sharing information,safety posters, safety initiatives,workshops, etc aiming to raise the level ofsafety consciousness across our industry.We will have more information including avideo of our Safety Culture launch whichhas our Managing Director Tony Kellyand a number of YVW staff commentingon our Safety Culture at our next IndustryNight early in the New Year.Policy, Process &Business RulesUpdateCAPEX Contractor AccreditationUpdateOver the past 3 months, Yarra ValleyWater has initiated a process to establishaccreditation of our Capital WorksContractors.As a result of the process we haveadopted and subsequent enquiriesregarding our accreditation process, weneed to confirm the following points –• The current contractor accreditationprocess is for Capital Works projectsonly, ie projects tendered and contractsestablished with contractors for deliveryof our Capital Works Program.Further details of the CAPEX Contractoraccreditation were defined in our“Application for Accreditation as a YVWCapital Construction Contractor”,advertised on 29 th July 2009.• This current accreditation process is aseparate process to the LandDevelopment Contractor Accreditationprocess Yarra Valley Waterimplemented in February 2009.• Any accreditation you may have in placefor Land Development Works will not beaffected or influence the CAPEXContractor accreditation process.• Categories of work and assessmentcriteria being considered for CAPEXContractor accreditation, whilst similarto the categories for Land Developmentaccreditation, are limited to –- W1 – Water Distribution ≥ DN 300- W2 – Water Pump Stations, WaterPressure Reducing Stations- S1 – Reticulation/Branch Sewer ≤DN 375 or ≤ 5m in depth (gravity,vacuum, pressure)- S2 – Branch/Main Sewers >DN375or Sewer Reticulation > 5m in depth- S4 – Sewer Pump Station, SewerRising Mains- please note there is no S3 categoryof workAt this stage if you have any furtherquestions regarding any of the above,please contact either Laurie Harris,9872 1669 / Laurie.Harris@yvw.com.au,or Kevin Dawson on 9872 1474 /Kevin.Dawson@yvw.com.au.Box Hill Flow Control FacilitySecurity DepositsA recent review of our CAPEX projectrequirements for security deposits hasresulted in some revision of our securitydeposit needs for future contracts.Yarra Valley Water’s standard AS4000Construction Contract, Part A Annexurehas been amended as follows –Item 13 – Contractor’s Security shall nowread -b) Amount or maximum percentage ofcontract sumSecurity Deposit –- Part A – in accordance with YVWProcurement Manual, Appendix 10,and 2.5% of Contract Sum (BankGuarantee)- Part B – 2.5% of Contract Sum (BankGuarantees) - to be refunded uponcompletion of Defects Liability Period

Construction Matters. Yarra Valley Water Newsletter December 2009f) Contractor's security upon certificate ofpractical completion is reduced by- Part A Security DepositAll other parts of the Annexure remainunchanged.Insurance BondsYVW’s Board has recently approvedthe use of either bank guarantees orinsurance bonds as forms of contractsecurity for Yarra Valley Water.Below is a list of the current approvedinsurers that meet the Department ofTreasury and Finance’s required criteriafor the acceptance of Insurance Bonds.We will be using this approved list as theonly Insurance Companies from which wewill accept Insurance Bonds.• American Home Assurance Company• Chubb Insurance Company of AustraliaLimited• GIO General Limited• QBE Insurance (Australia) Limited• QBE Insurance (International) Limited• Westport Insurance Corporation• Vero Insurance LimitedThe list of Insurers will change over timein line with DTF’s assessment andreview. At the time a contract is executed,the contract manager shall check the DTFWebsite (http://www.dtf.vic.gov.au) .Go to “Economic and Financial Policy”,“Performance Bonds Guide” and click onthe PDF file titled – APRA list) to ensurethat if an insurance bond is to beaccepted as a form of contract security, itis from a current Insurance Companyapproved by DTF.The following requirements, which arealso requirements for a bank guarantee,will also need to be complied with:• be unconditional and irrevocable;• have no timeframe for presentation (ieno expiry date);• be payable, in whole or in part,immediately on demand;• are not contingent on any other right orobligation appearing in any otherdocument;• the documentation utilises standardwording as approved by YVW; and• the security amount is stipulated inAustralian dollars.If an Insurance Bond is from a companynot on the DTF website or doesn’t complywith our bank guarantee requirementsthey will not be accepted.Request for Tenders, Tender Documents,Contracts will be updated to reflect theoption for Insurance Bonds as contractsecurity.Glenferrie Rd Water Main ReplacementLand Development ProcessCertification NotificationTimeframesAll Land Development Consultants &Contractors are reminded of theirobligations to provide sufficient noticeprior to commencement of works. Thisincludes –• 10 working days’ notice from thedesign submission• 5 working days’ notice from the preconstructionsubmission• submission of the Development Deeda minimum of 5 working days prior toworks commencingThese timeframes are defined within ourDevelopment Deed Standard Conditions.Process notifications submitted less thanthe designated Development Deedtimeframes will incur a Non-Conformanceand a potential delay in Issuing anAcceptance of WorksSafety IssuesAccess Permits & Confined SpaceEntry WorksAll Consultants & Contractors arereminded that an Access Permit isrequired for the following activities –• entering a confined space• entering a security fenced site• opening a YVW locked cabinet, controlroom, building etc• opening a manhole/pit, without entry, forinspection, measurement, testing• making a new sewer connection orcutting in to live sewerFurther detail of our Access Permitrequirements can be found on theYVW website.Electrical LeadsRecent project audits have highlighted adeficiency in the management ofelectrical leads around our constructionsites.All contractors are reminded of theirobligations to provide appropriateprotection of all electrical leads.WorkSafe Victoria’s website providessome guidance information regarding thismatter. Click HERE to access thisguidance information.Christmas ShutdownThe majority of our CAPEX & LandDevelopment projects will incur aChristmas/New Year period shut-down.All contractors are requested to ensure allsites are left in a safe and secure state for

Construction Matters. Yarra Valley Water Newsletter December 2009the duration of the respective shut-downperiod.Standards UpdateWSAA Water Code ReviewWSAA is currently coordinating a reviewof the WSAA Water Supply Code with thewater companies throughout Australia.The final review phases are nearingcompletion and WSAA expects therevised WSAA Water Code to beavailable for adoption by the watercompanies during March 2010.Recycled Water MainsPlease find attached a link to a summaryof Yarra Valley Water’s requirements forprovision of recycled water facilities tonew developments. This informationincludes –• where recycled water is available withinYarra Valley Water• benefits of recycled water• environmental impacts• uses for recycled water• health & safety issues• fire fighting capabilities• internal recycled water plumbing• design & construction practices- reference material- reticulation pipes- marker tapes- wet tappings within recycled areas- property services- valves & hydrants- disposal of recycled water- drafting standards- testing of property services- recording test results- connection to existing mainsThe above information can found byclicking HERE.Water Main RenewalsComplianceIssuesScheduled AuditsIn addition to our day-to-day complianceaudits, YVW also undertakes a range oftargeted audits focusing on a particularaspect of safety to ensure safetyperformance and awareness.The targeted audits are established fromthe trends identified through our day-todayauditing as well as other scheduledbusiness audits.Recent targeted auditing was conductedon traffic management compliance. Overthe coming months, targeted audits willfocus on plant maintenance records andtrench safety.Results of Targeted TrafficManagement AuditsDuring September-October 09, a targetedaudit was conducted on our contractors’compliance with traffic managementregulations:• Number of sites audited = 53, with:• 416 traffic management items audited• % compliance = 76% (40 of 53 audits)• % of audits with minor nonconformances/ observations = 20.5%(11 of 53 audits). Main findings include:• Poor traffic management duringunloading of backhoe• Traffic management plan not on site• Traffic controllers not focussing on tasksat hand• Use of untrained controllers• % of audits where major nonconformance = 3.5% (2 of 53 audits).Non conformance relates to:• Inadequate traffic management at abusy intersection• No traffic management plan notavailable despite that Safe WorkMethod Statement refers to the planPlant Safety Audit FindingsOn a 3-4 month rolling basis, YVWengages a qualified external auditor toconduct plant safety audits of our capitalwork contractors and land developmentcontractors.The last two audits were conductedduring late May and late August 2009.Over the coming weeks, a copy of therelevant report(s) will be sent to thecontractors so that the contractors canclose-out outstanding items identifiedduring the audits.Key findings of the audits include:• Quality & conditions of mobile planthave generally improved• Documentation for Mobile Plant wasgood but can improve (eg Use of Pre-Start Checklist in Triplicate Binder Book)• Safety Culture / Attitudes Issues Around- Use & Fitting of Quick Hitch SafetyLatching Devices to Excavatorsaround trenches and personnel- Vandal Proof Covers should beremoved prior to use of plants- Rated Bucket Safety Pins Must beUsed (eg Not Reo)

Construction Matters. Yarra Valley Water Newsletter December 2009- Conditions of Plant related toclosing out of Pre-start checklist- Power leads on wet grounds- Missing Decals on PlantPre-testing Prior to AcceptanceTestingWe have experienced an unsatisfactorylevel of non-conformance whenrequested to attend Acceptance Testingfor Land Development works.Our analysis shows that primary reasonsfor the non-conformance were due to lackof pre-planning by contractors anddamages to the assets caused by others.To improve productivity and to minimisewasted efforts by consultants and YVWCompliance Officers, contractors aredirected to carry out the following:• Do not request Acceptance Testing untilsuch time that all earthworks aresubstantially completed• All compaction is completed and the testresults are collated and passed• Pre-testing has been successfullycompleted by contractorsSewer Maintenance Holes –Connection Details for ProfiledWalled Polypropylene PipesSeveral requests have been receivedfrom Contractors & Consultants regardsacceptable solutions for connection ofpolypropylene pipes at sewermaintenance holes.After taking into account the intent ofWSAA 02-2002-2.3, Clause 18.10 anddrawing SEW1313V, including riskassessment and until such time WSAACode and drawing are reviewed andimproved, the following approach hasbeen adopted as preferred for YarraValley Water applications -• YVW will require the use of short pipes,up to a max of 1.5m long, be used atpipe-concrete interface point (ie cut thestandard 3.0m long pipe into 2-halves).This will ensure there is no wastage ofmaterial, and at the same time, any pipedamage caused by differentialsettlement will be minimised.• A Technical Bulletin will be issued toContractors to confirm YVWexpectations and to ensure consistency.Proposed Changes to TappingUnder Pressure Business RuleFollowing several requests from LandDevelopment consultants andcontractors, YVW has reviewed thewet tapping process as applicable toLand Development works.The following changes will now beimplemented:• Land Development Contractorsaccredited to carry out category WC5“Under Pressure Cut-In Connections”work:- shall be allowed to carry out 20mmdomestic wet tappings during subdivisionalstage of works- where the wet tappings are inRecycled Water Areas, 48 hours’notice must be provided to YVWCompliance Officers to witness theworks• All tappings >20mm require anapplication to be made and approved• Notice to the LD Industry will be issued• Reword Contractor Accreditationcategory of work, WC5 category ofwater supply construction to reflect theabove changeFor further advice regards any of theabove Compliance items, please contactSiew Tan, 9872 1573 /siew.tan@yvw.com.auWallan Water Supply TankIndustry NoticesThe following Industry Notices have beenissued since our last edition ofConstruction Matters (July 2009).Please use the attached links to accessinformation associated with each noticeSafety Alerts• Safe Use of Plant & Equipment -September 2009Important Information• Recent OH&S Audit Findings -December 2009• Directional Drilling Fatality – October2009• Prevention of Falls – October 2009• Incident Reporting - September 2009• Access Permits - July 2009New ApprovedProducts &MaterialsAll requests for new strategic watersupply, recycled water and sewerageinfrastructure products and materialsare now reviewed and assessed byYarra Valley Water’s TechnicalAdvisory Group (TAG).Only products and materials grantedapproval by our TAG will be added toour Approved Products List for usewithin our water, recycled water andsewerage system.

Construction Matters. Yarra Valley Water Newsletter December 2009As part of a recent TAG review, thefollowing products have been grantedapproval for inclusion as Approved YVWProducts –• PolyPipe PE Pipe• Zezt PE Pressure Pipe ACO Ductile IronM/H Covers & Frames• Hawle “A Series” Resilient SeatedValves• Hawle System 2000 FittingsHyperlinks to YVW’s website whichdetails the scope/limitations for each ofthe above product approvals will beposted on the YVW website early in thenew year.Each listed product has been added toYVW’s Approved Product List. Pleaseclick HERE to access our ApprovedProducts List.If you have any questions regarding anyof the above, please contact KevinDawson on (03) 9872 1474 to discussfurther.Key contactsYarra Valley Water –Asset Creation DivisionAndrew CoshamManager Asset CreationTel: (03) 9872 1326Email: andrew.cosham@yvw.com.auWater & Sewer ImprovementsManagerJames GoodeTel: (03) 9872 1491Email: james.goode@yvw.com.auWater GrowthManagerMon GanTel: (03) 9872 1347Email: mon.gan@yvw.com.auSewer GrowthManagerChris SalibaTel: (03) 9872 1686Email: chris.saliba@yvw.com.auDelivery ServicesManagerKevin DawsonTel: (03) 9872 1474Email: kevin.dawson@yvw.com.auCompliance & Land DevelopmentManager ComplianceSiew TanTel: (03) 9872 1573Email: siew.tan@yvw.com.auSewer RehabilitationEditor Contact DetailsThis edition of Construction Mattershas been prepared by Yarra ValleyWater’s Asset Creation Division.Please contact Kevin Dawson, 9872 1474or Kevin.Dawson@yvw.com.au for anyfurther information about any of thisEditions topics.Any suggestions for future topics mayalso be forwarded to Kevin Dawson.Land Development EnquiriesCoordinatorKerry BohunTel: (03) 9872 1565Email: developmentworks@yvw.com.auAsset Creation Fax(03) 9872 1696Web: www.yvw.com.auEmail: enquiry@yvw.com.auGeneral enquiries: 13 17 21Emergencies and Faults:13 WATER (13 92837)TIS: 13 14 50Yarra Valley WaterLucknow Street, Mitcham Vic 3132Private Bag 1, Mitcham Vic 3132