2003-04 Student Handbook - Spelman College: Home

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E. General ProceduresWhen a report is received alleging that a student or student organization mayhave violated the Code of Community Standards and Conduct, the studentor student organization is notified that a meeting will take place with aCollege official. Spelman strives to ensure reasonable and fair proceedingsthat reflect the Colleges educational philosophy. The process is as follows:1) Student or student organization receives notification that theremay be a violation of the College's policy, procedures and/orregulations.2) Student or student organization (representative) meets with theAssociate Dean of Students for an administrative hearing or toprepare for a hearing with the Community Standards ReviewCommittee.3) The hearing or pre-hearing takes place.4) A decision is made either by the Associate Dean of Students foran administrative hearing or by the Community StandardsReview Committee for a formal committee hearing. Decisionswill be based upon supportive documentation, student orstudent organization statements, and/or witnesses to thebehavior in question.5) If a student or student organization is found responsible for aviolation, there may be sanction(s), condition(s), and/or restriction(s)administered along with a deadline for completion, if applicable.6) The College reserves the right to investigate and sanctionconduct in a different manner should it deem such action appropriate.Note: The College may conduct a hearing without the student presentafter several attempts to contact the student to appear for ahearing.F. Sanctions, Conditions, And RestrictionsWhen a student or student organization has been found responsible for misconduct,sanction(s), condition(s), and/or restriction(s) may be assessed byeither the Associate Dean of Students for an administrative hearing, or recommendedby the Community Standards Review Committee for a formal committeehearing. With any sanction, a condition and/or restriction may also beadministered. The range of sanctions are cited below:1) Formal Reprimand with or without conditions or restrictionsA formal reprimand is an official written notification that theaction in question was misconduct.2) Probation with or without conditions or restrictionsProbation is a designated period of time in which conduct willbe observed and reviewed. Any violations during this observationperiod may result in further disciplinary action.3) Deferred Suspension with or without conditions or restrictionsSuspension is deferred for a period of time of observation andreview. The student remains enrolled as a student and studentorganizations may remain active. Any violations during thisobservation period may result in immediate suspension.4) Suspension with or without conditions or restrictionsA period of time in which a student may not attend classes orparticipate in any College activities. Students who are suspendedare not permitted to be on the College campus during the timeof suspension without prior permission from a designatedCollege official. Suspended student organizations may not useCollege facilities and all privileges of a student organization aresuspended.5) ExpulsionThe student or student organization is permanently withdrawnand separated from the College. Students who are expelled arenot permitted to be on the College campus without priorpermission from a designated College official. Readmission tothe College will not be considered.Note: The College reserves the right to institute additional oralternative sanctions, conditions, and/or restrictions as deemedappropriate.G. Appeal ProceduresSpelman College will allow one (1) appeal for a sanction, condition and/orrestriction. Appeals must be written and submitted to the appropriate appealofficer or committee within five (5) business days from the issuance of thedecision letter. Appeals must be detailed and state the grounds for appeal inorder to be valid for review. Appeals are not intended to be a rehearing of thecase and serve as a review of the written evidence to determine the validityof the appeal. Appeals must be based on one or more of the following:1) Appropriateness of sanction(s), condition(s), and/or restriction(s)in light of the incident2) Procedural error3) Evidence of compelling additional information regarding the incidentNote: Appeals will be accepted from the student(s) involved in thecase. Appeals from any other body other than the student(s)involved in the case will not be considered.1516
H. CommitteesThere are three (3) committees that serve the Division of Student Affairs:1) Community Standards Review Committee2) Community Standards Appeals Committee3) Policy and Procedures CommitteeThe Community Standards Review Committee will conduct disciplinary hearingsin referred cases. The committee will be composed of members of theCollege community who serve as a pool of members from which to choosefor each hearing. There will be no more than five members for each actualhearing. A quorum for the committee is three (3) members with at least onemember from each category (faculty, staff and student) present.The Community Standards Appeals Committee will convene to review writtenappeals from Community Standards Review Committee recommendations/decisions.The committee will be composed of members of the Collegecommunity who serve as a pool of members from which to choose for eachappeal. A quorum for the committee is three (3) members with at least onemember from each category (faculty, staff and student) present.A chair for both committees will be appointed by the Vice President for StudentAffairs/Dean of Students and will be a member of the faculty or staff. Inthe absence of a chair, the Associate Dean of Students will name a chair fromthe previously selected committee members.The Policy and Procedures Committee has the charge of reviewing the StudentHandbook and the code of student conduct. The committee is selectedby the Associate Dean of Students and is composed of members of the Collegecommunity.I. Campus Resource and AdministrationThe Office of Vice President for Student Affairs serves as the primary sourceof information for the Student Handbook, the judicial committees, and theCode of Community Standards and Conduct. The Office of Vice President forStudent Affairs also may provide alternative dispute resolution for students inorder to assist with conflicts within the College community as it relates topolicies and procedures.SPELMAN STUDENT GRIEVANCE PROCEDURENon-Academic IssuesEach student is encouraged to attempt to resolve a dispute through aresolution process or directly with the individual(s) involved. The Division ofStudent Affairs offers materials on dispute resolution and alternative methodsfor resolving issues, as well as communication techniques.Students choosing to file a formal complaint regarding an individual, groupof individuals, or department should use the procedures listed below.Students may obtain a Student Grievance Form from the Student AffairsOffice, 210 of Manley Center. Non-Academic Issues include, but are notlimited to:• Student Disputes• Student Services• Personal Records• Sexual Harassment• Discrimination• General GrievancesOnce the Office of the Vice President for Student Affairs receives thegrievance documentation, the Associate Dean of Students will review theform. The Associate Dean of Students will determine if additional informationis needed to pursue the grievance.The College takes seriously any allegations of sexual harassment. Studentsare encouraged to report any conduct that is considered sexually harassingpromptly. Grievances related to student-to-student harassment should be referredto the Office of the Vice President for Student Affairs for review. Grievancesinvolving a faculty and/or staff member may be referred to the Officeof the Vice President for Student Affairs, but the office will then forward thesematters to the Office of Human Resources for review. Note: The Office of theVice President for Student Affairs will not review any matters on sexualharassment involving faculty and/or staff, but will refer to the Office ofHuman Resources. The Office of the Vice President for Student Affairs merelyacts as a referral to the Office of Human Resources.The general procedures set forth do not apply to applicants for employmentor for academic issues.1718
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2003-04 Student Handbook - Spelman College: Home

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