ACHARYA NAGARJUNA UNIVERSITY

REGISTRARACHARYA NAGARJUNA UNIVERSITYNagarjuna Nagar – 522510.Guntur Dist., A.P., INDIA.Off : 0863-2346114Website: www.anu.ac.inNo.ANU/UG Courses/Entitlement for Pract. Exams./2010Date:01.12.2010.ToThe Principals of all Affiliated Degree Colleges,ANU Area.Sir/Madam,Sub: ANU – Examinations (UG Courses) – Practical Examinations - Introduction of newEntitlement System in the place of existing system of advances w.e.f. March 2011Examinations- Guidelines/Procedures – Communicated-Regd.Ref: 1. Minutes of the meeting of the Committee on Entitlement System for PracticalExaminations Expenditure held on 25-10-2010.2. Vice-Chancellor’s Orders dated 22-11-2010.*****I am by direction of the Vice-Chancellor to inform that new system of releasing Entitlementamounts in place of the existing system of releasing advance amounts to the colleges to meet theexpenditure for the conduct of external practical Examinations (except English CBT Practicals) ofUniversity is introduced for UG Courses i.e., B.A./B.Com./B.Sc./B.C.A./B.Sc.(ASLP) with effectfrom the practical examinations of 2010-11 academic year (February/March, 2011 PracticalExaminations) and onwards. The following are the guidelines and procedures for implementation ofthe new Entitlement System for practical examinations expenditure.1. The new system of entitlement for the conduct of external practical exams by the colleges isapplicable to the U.G Courses only i.e., B.A./B.Com./B.Sc./B.C.A./B.Sc.(ASLP) w.e.f. theacademic year 2010-2011 i.e., from February/ March, 2011 examinations and onwards.2. Under this new system, the practical examination fee paid by the students is shared between theColleges and the University in the ratio shown below to facilitate its implementation:a. 60% of the fee collected from the candidates towards practical examinations (except forEnglish CBT practicals) is released to the Degree colleges as entitlement amount to meetall components of expenses for the conduct of external practical exams.b. 40% of the fee collected from the candidates towards practical examinations (except forEnglish CBT practicals) is retained with the University to meet the expenses to beincurred by the University for the conduct of external practical exams like printing ofanswer booklets, printing of OMR practical awards, scanning and verification etc.

3. (i). The columns for examination fee paid by each student with break-up for examination feepaid for ‘Theory’ ‘Practical’ and ‘Total fee paid’ are introduced in the nominal rolls /galliesof Degree Examinations from March/April 2011 as per the format shown below to enable theCollege to claim 60% entitlement amount in the practical examination fee remitted(excluding fee for CBT English practicals) and the University to verify income and processfor payment of entitlement amount.Sl.No.Name ofthe StudentNominalRollColumnsWrittenExam(Theory)Fee (Rs.)Exam Fee PaidPractical EnglishExam Fee CBT(other than ExamEnglish CBT FeeExam Fee) (Rs.)(Rs.)TotalFeePaid(Rs.)TOTAL(ii) The Additional Controller of Examinations, ANU is entrusted with the work ofincorporating above fee related columns in the nominal rolls of Degree Colleges andensuring that the data is filled up by the Colleges.4. The Coordinator (UG Exams), ANU is entrusted with the work of processing and obtainingfinancial sanction from competent authority for the proposals received from Degree Colleges forreleasing entitlement amounts to them for conducting Degree Practical Examinations byobtaining data from the Additional Controller of Examinations regarding practical examinationfee (excluding English CBT practicals fee) remitted by the Colleges. The Additional Controllerof Examinations has to countersign the file.5. Wherever, entitlement amount is not claimed by the colleges prior to the commencement of thepractical examinations, the same will be released as and when claimed by them after dueverification of fee paid.6. In case of colleges where students of other colleges are allotted examination centre for practicalexaminations, the entitlement amount pertaining to such colleges will be paid to the collegehaving examination centre.7. The existing rates of remuneration for the conduct of external practical examinations should befollowed by the colleges to meet the expenses for the conduct of external practical exams. Thecomponents of expenditure are Chief Superintendent’s remuneration, TA/DA to externalexaminers, remuneration to external/ internal examiners, remuneration to skilled assistants /nonteachingstaff and material charges. Besides these items, new provision is made for payment of‘postal charges’ for dispatching letters to external examiners and practical award lists to theUniversity subject to a maximum of Rs. 100/- for all practical examinations put together and for

Examinations Account of the University. Hence, there will be no submission of bills to theUniversity by the colleges nor adjustment based on such bills.The principals are requested to ensure the above guidelines are adhered to scrupulously tomake the new system a success.REGISTRARCopies to:The Finance Officer, ANUThe Controller of Examinations, ANU.The Additional Controller of Examinations, ANU.All the Assistant Registrars and Superintends of Examinations Sections (U.G.), ANUP.A to Vice-Chancellor / Rector /Registrar, ANU.

ANNEXURE-IACHARYA NAGARJUNA UNIVERSITYNAGARJUNANAGAR – 522 510SCHEDULE OF RATES OF REMUNERATION/EXPENDITURE FOR THE CONDUCT OFPRACTICAL EXAMINATIONS FOR DEGREE COURSESSl.CategoryRate of Remuneration/ Method of DrawalNo.Expenditure1 Chief Superintendent Rs.120/- per day Based onacquittance/remuneration bill2 Remuneration for valuation Rs.10/- per candidate Based onof one practical answer (Rs.5/- each for the prescribedscript (including record) tobe shared equally betweenthe External Examiner andInternal Examinertwo examiners) remuneration bill3 Paper setting for practicalexaminations(i) Rs.40/- in case ofsingle batch(ii) Rs.30/- per batch incase of more thanone batch (to bepaid at Rs.20/- orRs.15/- each to thetwo Examiners)-Do-4 TA&DA to External Examiners As per the rules of theUniversity alreadycommunicated to theColleges5 Skilled Assistant Rs.50/- per session Based onacquittance6 Clerk Rs.30/- per session -Do-Based on TA/DAbill prescribed7 Store Keeper /Herbarium Rs.25/- per session-Do-Keeper/ Museum Keeper8 Lab Attender/ GasRs.20/- per session-Do-Mechanic /Electrical /PumpAttender9 Peon Rs.20/- per session -Do-

Material Charges:10 Bio-Chemistry/ Chemistry/ Rs.5/- per student Based onComputer Science/Zoology/certificate ofMicrobiology andexpenditureAudiology/Speechsigned by theLanguage of ASLP CourseHead of theDepartment andcountersigned bythe Principal11 Physics/Electronics/ Botany/ Rs.2/- per student-Do-Home Science12 Others Rs.2/- per student -Do-13 Postage Maximum of Rs. 100/-for all practicalexaminations puttogether14 Stationery andMiscellaneous expenditurefor all examinations puttogetherRe.1/- per candidatesubject to a minimumof Rs.100/- for allpractical examinationsput togetherAdmissible only incase of dispatchof letters toExternal Examinersand award lists tothe Universitybased on daywise/denominationwise list certifiedby the PrincipalBased on the billsfor the itemspurchasedNOTE:1. The TA & DA rules are broadly as follows:(i) External Examiners from the same town or from within 8 kms from the outskirts of the town willbe paid local conveyance allowance at Rs.60/- per day only. No TA/DA shall be admissible.(ii) External Examiners coming from beyond 8 kms. but within 50 kms from the outskirts of thetown will be eligible for II Class train fare or bus fare as the case may be. They will be eligiblefor DA at admissible rates as shown below as per the norms laid down in the Proceedings of theVice-Chancellor No. ANU/F&A-I/TA-DA/2006, dated 08-04-2006.

(a) Teachers who are working in aided posts drawing UGC Scale of pay at Rs.15600-39100 + AGP.Rs.7000 and above be paid Grade-I DA of Rs.300/- as specified in Clause -3.1 of G.O. Ms. No.129, Finance (TA) Dept., dated 17-04-2010.(b) Teachers who are drawing Scale of Pay of Asst. Professor i.e., Rs.15600 – 39100 + AGPRs.6000 be paid Grade –II DA of Rs.200/-.(c) Teachers working in unaided posts but are drawing UGC Scales of pay be also paid Grade-I/Grade –II DA as per their Scale of Pay on submission of certificate of scale of pay from thePrincipal/Secretary and Correspondent of the College.(d) Teachers in aided posts with State Scales are eligible for Grade-I or Grade-II DA as per Clause3.1 of G.O.Ms. No. 129, Finance (TA) Dept., dated 17-04-2010.(e) Teachers working in unaided posts who are not drawing in a scale of pay be paid Grade-III DAof Rs.150/-.(f) Only the Pay Scale attached to the post/s will be taken into consideration for determination ofGrade of D.A.(g) The period of absence from the headquarters of an employee for purpose of regulating dailyallowance shall be as indicated below irrespective of the mode of travel.(i) A day should be reckoned as to cover 24 hours of absence from the headquarters commencingfrom the time the Officer leaves the headquarters. For every 24 hours of absence fromheadquarters one daily allowance is admissible.(ii) For any fraction of 24 hours of absence the rates of Daily Allowance shall be as follows:a) Absence of 12 hours and more : 1 Daily Allowanceb) Absence of 6 hours and more : ½ Daily Allowance(but up to maximum of 12 hours)c) Absence of less than six hours : No Daily Allowance(iii) External Examiners coming from beyond 50kms from the outskirts of the town who are inthe UGC scale of pay of Rs.15600-39100+AGP Rs.6000 and above are eligible to travel by3 rd AC or equivalent class, if the higher class train facility available, otherwise bus fare willbe paid.(iv) Teachers in aided posts in State Scales of Rs.13660-38570 and above are also eligible totravel by 3 rd AC or equivalent class.(v) All other External Examiners coming from beyond 50 kms distance are eligible for 2 nd classtrain fare or bus fare only.

(vi) Higher class fare shall be paid only if such higher class journey is available for the said routeand stations claimed. Whenever higher class train facility is not available for a given route/sector, second class train fare or bus fare, as the case may be, shall be paid.

ANNEXURE-IIACHARYA NAGARJUNA UNIVERSITYNAGARJUNANAGAR – 522 510RECEIPTNAME OF THE COLLEGE/CENTRE:____________________________________________Received an amount of Rs.___________ (Rupees ______________________________________________________________________________ only) being 60% of the(in words)Degree PracticalExamination fee (excluding CBT English Practical Examination Fee) remitted by theStudents of the college/centre released by Acharya Nagarjuna University as entitlement amountFor the conduct of _____________________________External Practical examinations of(Mention Course/s)___________________________________ held from_______________________________ to(Mention Month & Year of Examinations)(Mention date of commencement of exams)_________________________________ at ____________________________________________(Mention date of completion of exams) (Mention Name & Place of the College)_______________________________________________________ by way of on line transfer orCheque/DD No. _________ dated __________ from the Registrar, Acharya Nagarjuna University.Place:Date:SIGNATURE OF THE PRINCIPALOF THE COLLEGE/CENTRE WITH SEAL(Affix revenue stamp of Re.1/-if the amount exceeds Rs.5,000/-)

ANNEXURE-IIIACHARYA NAGARJUNA UNIVERSITYNAGARJUNANAGAR – 522 510UTILIZATION CERTIFICATENAME OF THE COLLEGE/CENTRE (with Code No.): ____________________________It is certified that the entitlement amount of Rs.___________ (Rupees ___________________________________________ only)(In words)received from the Registrar, Acharya NagarjunaUniversity for the conduct of __________________________(Mention Course/s)External Practical examinations of__________________________________ held from _________________________________(Mention Month & Year of Examinations) (Mention date of commencement of exams)to ____________________________ at _______________________________ was fully/partially(Mention date of completion of exams) (Mention Name & Place of the College)utilized for incurring expenditure/disbursement of remuneration based on bills/ acquaintances/certificates of expenditure as per the rates prescribed by the University for conducting the saidexaminations and that the said amount was utilized for the purpose for which it was intended as per therules/guidelines of Acharya Nagarjuna University. The bills/ acquaintances are preserved in the Collegeoffice. They will be submitted to the University as and when required.An amount of Rs. ____________is remaining unspent with the college. The same will beutilized for next year/session of practical examinations by claiming entitlement amount for the nextpractical examinations after deducting this unspent amount.Place:Date:SIGNATURE OF THE PRINCIPALOF THE COLLEGE/CENTRE WITH SEAL

ANNEXURE-IVACHARYA NAGARJUNA UNIVERSITY: NAGARJUNANAGAR – 522 510CLAIM FORM FOR ENTITLEMENT AMOUNT FOR CONDUCTING DEGREE EXTERNALPRACTICAL EXAMINATIONS TO BE FURNISHED BY THE PRINCIPALS TO THE UNIVERSITYToThe Coordinator (UG Exams)Acharya Nagarjuna UniversityNagarjunanagarDate:Sir,I submit below the claim of ___________________________________ for an amount of(Mention name of the College, College code & Place)Rs.______________ towards 60% share of Practical Examination fee (excluding English CBT(Mention Amount)Practical fee) remitted by the students of our college as entitlement amount for the conduct of DegreeExternal Practical examinations (other than English CBT Practicals) to be held during___________________________________. The details of the claim are shown below:(Mention Month & Year of Examinations)Sl.No.* Name oftheCourse1 I B.Sc.2 II. B.Sc.3 III B.Sc.4 I B.C.A.5 II B.C.A.6 III. B.C.A.7 I B.Com8 II B.Com9 I B.A.10 II B.A.11 III B.A.12 OthersTOTALNo. ofStudents** PracticalExaminations Feeremitted by theStudents (excludingEnglish CBTPracticals)60% share of theprescribedexamination fee paidto be released by theUniversity asentitlement amount tothe CollegeLess: Unspent balance from previous year’s entitlement amount Rs.Net entitlement amount due for the current yearRs.Note:- * All practical subjects put together for each year.Remarks

this column** Wherever external practical examinations do not exist, ‘Nil’ be shown inThe above amounts were remitted to the University through online challans/Demand Drafts as shownbelow.Sl.No.# OnlineChallanNo./DD No.DateWrittenExam FeeAmount with Break-upPractical PracticalExam Fee exam fee(excluding for CBTCBT EnglishEnglish practicalspracticals)#TotalAmountPaidTOTALNote:- # Payment of Examination Fee in consolidated form should be madethrough Online Challans in SBI A/c No. 30908794589 only. Paymentthrough Demand Drafts can be done in exceptional circumstances only.Payment by way of Demand Drafts is admissible up to 31.03.2011 only.Payments through Online Account only will be accepted from 01-04-2011.Thus an amount of Rs.__________(Rupees________________ only) is the entitlement(Mention 60% share amount)amount payable to the College by the University. I request you to release the said amount to theCollege at an early date. I am enclosing copy of receipt issued by the University for the TotalExamination Fee remitted.Yours sincerely,Encl: As above.PRINCIPAL(Name of the College with Seal)