Empanelment of advertising - THSTI

5.3 To assist the institute in enquiring that the press releases issued is actually publishedin the print media.6. Eligibility:6.1 The advertising agency should have been in the marketing and advertising businesswith INS Accreditation for at least 5 years.6.2 The annual turnover of the Agency for the past three years should not be less thanRs. 2 crore p.a. Agency must have worked for a client eligible for DAVP rates andreleased advertisements on DAVP rates.7. Terms and Conditions:7.1 Payments:7.1.1 No advance payments will be made to the vendor under any circumstances.7.1.2 The payments shall be released by the institute against the bills received from thevendor after having completed the job to the satisfaction of the institute.7.1.3 Along with the bill for payment the agency shall furnish a tear off sheet of eachpublication carrying advertisement and the bills in original received by them inrespect of the institute advertisement, which should confirm that the advertisementhas been released on DAVP rates.7.1.4 The vendor awarded the contract shall have to provide the services for the entireperiod and any failure on this account shall entail forfeiture of amount paid throughDD towards security deposits in addition to any other action as may be deemed fit.7.1.5 All payments shall be subject to TDS.7.1.6 The rates quoted should be firm and in Indian rupees. In case of any difference /discrepancy between the rates quoted in figures and words, the latter shall prevail.7.2 Duration of Contract:7.2.1 The contract awarded shall be valid for a minimum period of one year (extendableup to 3 years depending upon the performance of the agency) and no change inrates shall be allowed, unless there is a revision by DAVP. The vendor, while seekingrevision of rates shall give at least two months prior notice and furnish sufficientjustification and evidence in support of its claim on increase in prices. The term ofthe contract can be extended on the same terms and conditions on mutual consent.However, extension of the term of contract shall not be binding for either side.7.2.2 The decision of the Executive Director on all matters shall be final.7.3 Termination of the Contract:

7.5.8 The advertising agency shall make all efforts to release the advertisements as permedia plan and on schedule of dates as indicated by the institute.7.5.9 The agency shall ensure that all the advertisements ordered for release arepublished in the main publication and not on supplementary unless specificallyagreed / ordered.7.5.10 THSTI may empanel more than one advertising agency and shall be free to releaseadvertisements through any one or more of them. However, the empanelment shallnot prohibit the institute of its right to release advertisement directly withoutrouting them through the advertising agencies.8 Evaluation/Selection Process:At the first instance Technical Bids would be opened and evaluated by the institute. Theagencies would further be scrutinized based on the conditions/criteria given in the aboveparagraphs. The agencies will be empaneled in order of merit based on the rates quoted. Incase the rates quoted are same by different agencies, the order of merit would be decidedbased on the different credentials as decided by the committee obtained as a part oftechnical evaluation.

PSUsCentral/State Govt. DepartmentPrivate Sector Co.'s of Repute!(Give details of client and nature of services provided by the agency).9. Is the agency on the panel of any organization having activities similar to that of THSTI i.e.educational/research institution? If yes, give details.10. Give details of significant publicity campaigns undertaken.(Enclose art-pulls of the Best Campaign)11. Give details of prestigious print-production jobs likeHouse JournalsBrochuresAnnual Reports(Enclose two best samples of each of above).12. Indicate the field(s) of specialization of the agency.13. Give details of appreciation(s) and award(s) received by the agency in advertisementcampaign.14. Any other information :Note: 1. Documentary evidence (wherever applicable) in the form of photocopies are to be enclosed forAccreditation Certificate, Audited Reports, duly signed by Chartered Accountants, Work Orders, ReleaseOrders etc.2. THSTI reserves the right to accept or reject any of the applications without assigning any reason thereof.Place:Date:Signature:Name of the authorized Signatory:Designation:Annexure-II

PROFORMA FOR FINANCIAL BID1. Name of the OrganizationAddress & Telephone NumberService Tax No. :PAN No. :2. Rates offeredi Publication charges:ii. Charges (if any) for services towards issuing the ad & design in the media:(% of total media cost)iii. Percentage of discount, if any (please specify):iv. Any other charges:It is certified that the information furnished above is correct. We have gone through theterms and conditions stipulated in the Tender Document and confirm to abide by the same.The signatory to this bid is authorized to sign such bids on behalf of the organization.Place:Date:Signature:Name of the authorized Signatory:Designation: