international personal property rate solicitation i ... - SDDC - U.S. Army
international personal property rate solicitation i ... - SDDC - U.S. Army international personal property rate solicitation i ... - SDDC - U.S. Army
PAGE 19-1INTERNATIONAL PERSONAL PROPERTY RATE SOLICITATION I-25CHAPTER XIX - RATE FILING INSTRUCTIONSItem 1900PurposeThis chapter provides procedures and other information required to file international through Governmentbill of lading (ITGBL) automated SFR in response to SDDC International Personal Property Rate Solicitationsand modification letters issued every six (6) months. Also, detailed instructions, formats, and error descriptions/codesfor rate filings and cancellations are provided. Any changes or items of particular significance unique to eachcycle will be included by page changes in that cycle's rate solicitation letter. Transportation Service Providersfiling rates in response to SDDC rate solicitation will use these instructions in conjunction with the ratesolicitation letters to ensure a totally responsive rate filing.Item 1901Application and ScopeThis instruction is applicable to DOD-approved Transportation Service Providers eligible to transport HHGand UB between designated rate areas in ITGBL service, including inter-theater and intra-theater shipments butnot intra-county shipments (intra-county rates are filed with the appropriate overseas theater command). Theseinstructions provide procedures for filing and canceling rates prior to and during applicable rate cycles.Item 1902Industry Rate SubmissionsTransportation Service Providers are solely responsible for the submission and quality control of their rates.The failure of submissions to actually arrive in the anonymous File Transfer Protocol (FTP) computer at SDDCby the designated filing date will result in non-acceptance of the submissions. Transportation ServiceProviders/ADP firms are responsible for the selection and actions of their on-line service provider.Transportation Service Providers are also responsible for any internal company computer security andcontrol/use of issued passwords for access to the FTP computer. SDDC may, however, grant TransportationService Providers/ADP firms one additional opportunity, within four (4) working hours after notification by SDDC,to submit a new FTP file if the original file fails to process or a complete loss in transmission before the filingdeadline is proven.Item 1903Responsive OffersCompetitive rates submitted under this program will be received from DOD-approved Transportation ServiceProviders and forwarders. Any and all rates received may be rejected because of unreasonably higher or lowerprice.Item 1904Responsible Transportation Service ProviderA Transportation Service Provider meeting the requirements contained in Appendix B (Tender of Service) of theDefense Transportation Regulation DOD 4500.9-R.Item 1905Rate Filing PrerequisitesA Transportation Service Provider will have satisfactorily completed the administrative requirementsoutlined in Chapter 3, prior to participation in the rate filing cycle. Terms and definitions are contained inChapter 2.
PAGE 19-2INTERNATIONAL PERSONAL PROPERTY RATE SOLICITATION I-25Item 1906Procedures for Filing Rates via FTPa. General. Transportation Service Providers are solely responsible for the proper preparation, accuracy, andtimely submission of their rates. Transportation Service Providers are responsible for establishing quality controlprocedures and controls that permit their review of rates prior to actual submission to SDDC.b. Correction of Previously Submitted Rate Files. Transportation Service Providers/ADP firms filingrates via FTP prior to the applicable rate filing deadline and subsequently desiring to add, delete, change, orcorrect one or more rates must submit a complete replacement file prior to the I/F or M/T filing date. Ratesubmissions after the designated filing date will not be processed.c. Use of ADP Servicing Firms. Transportation Service Providers using ADP firms are required to restricttheir use to one firm. Multiple files submitted by one or more firms containing different rates for the sameorigin-destination record will result in the acceptance of the last submission to SDDC before the requireddesignated date for processing. Transportation Service Providers are solely responsible for the accuracy of theirsubmitted rates.d. Procedures for Rate Filing via FTP. Item 1913 provides detailed technical guidance for properlypreparing rate filings in an acceptable format. The Channel Control Listing is forwarded to TransportationService Providers with each rate solicitation. The listing stipulates open and closed rate fields, by type of service andclass of rates, from, to, or between CONUS and overseas rate areas, including intra-theater or inter-theaterareas. An "X" under type of service denotes a closed rate field while a 1, 2, or 3 denotes the particular class ofrates applicable to the open traffic channel and code of service. Transportation Service Providers will carefullyreview this listing to ensure correct rate filings. Rates rejected for failure to conform with the control file or rate classparameters will not be adjusted. The following procedural rate filing guidelines are identified by class ofrates for each rate filing cycle:(1) Initial Filing. Transportation Service Providers must file Class 1, 2, or 3 rates prior to the I/Fdesignated filing date for the rate areas and codes of service for which rate area approval is held and they desire toserve. Nonparticipation in the I/F will preclude participation in the M/T filing for those channelseffected. Transportation Service Providers have the option of filing rates for any authorized origin-destinationcombination in applicable ITGBL codes of service. Rates from previous cycles will not be brought forward.Rejected Class 1, 2, or 3 rates cannot be corrected.(a) Minimum Rate Submission. Minimum rate submission is as listed in Item 210 of this solicitation.Rates filed below the minimum will be rejected, precluding participation in that code of service, for thatchannel, for the cycle.(b) Low Rates. Low rates for each traffic channel will be established based on the I/F submissions. Afile identifying the five low rate setters by SCAC code will be available for Transportation ServiceProviders/ADP firms upon request.(2) Me-Too Filing.(a) Class 1. Class 1 rates will not be filed in the M/T filing. Class 1 rates filed during the I/F that fallwithin the maximum filing criteria of $105 above or 200 percent of the low rate, whichever is less, will beautomatically carried forward by SDDC for final application in the ITGBL Rate Printout.(b) Class 2. Transportation Service Providers establishing the I/F low rate will not re-file for those lowrate channels during the M/T. Class 2 low rates established during the I/F will be automatically carried forwardto the M/T filing. Computer processing edits prevent the subsequent deletion of the low accepted Class 2 I/Frates in the M/T filing.
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PAGE 19-1INTERNATIONAL PERSONAL PROPERTY RATE SOLICITATION I-25CHAPTER XIX - RATE FILING INSTRUCTIONSItem 1900PurposeThis chapter provides procedures and other information required to file <strong>international</strong> through Governmentbill of lading (ITGBL) automated SFR in response to <strong>SDDC</strong> International Personal Property Rate Solicitationsand modification letters issued every six (6) months. Also, detailed instructions, formats, and error descriptions/codesfor <strong>rate</strong> filings and cancellations are provided. Any changes or items of particular significance unique to eachcycle will be included by page changes in that cycle's <strong>rate</strong> <strong>solicitation</strong> letter. Transportation Service Providersfiling <strong>rate</strong>s in response to <strong>SDDC</strong> <strong>rate</strong> <strong>solicitation</strong> will use these instructions in conjunction with the <strong>rate</strong><strong>solicitation</strong> letters to ensure a totally responsive <strong>rate</strong> filing.Item 1901Application and ScopeThis instruction is applicable to DOD-approved Transportation Service Providers eligible to transport HHGand UB between designated <strong>rate</strong> areas in ITGBL service, including inter-theater and intra-theater shipments butnot intra-county shipments (intra-county <strong>rate</strong>s are filed with the appropriate overseas theater command). Theseinstructions provide procedures for filing and canceling <strong>rate</strong>s prior to and during applicable <strong>rate</strong> cycles.Item 1902Industry Rate SubmissionsTransportation Service Providers are solely responsible for the submission and quality control of their <strong>rate</strong>s.The failure of submissions to actually arrive in the anonymous File Transfer Protocol (FTP) computer at <strong>SDDC</strong>by the designated filing date will result in non-acceptance of the submissions. Transportation ServiceProviders/ADP firms are responsible for the selection and actions of their on-line service provider.Transportation Service Providers are also responsible for any internal company computer security andcontrol/use of issued passwords for access to the FTP computer. <strong>SDDC</strong> may, however, grant TransportationService Providers/ADP firms one additional opportunity, within four (4) working hours after notification by <strong>SDDC</strong>,to submit a new FTP file if the original file fails to process or a complete loss in transmission before the filingdeadline is proven.Item 1903Responsive OffersCompetitive <strong>rate</strong>s submitted under this program will be received from DOD-approved Transportation ServiceProviders and forwarders. Any and all <strong>rate</strong>s received may be rejected because of unreasonably higher or lowerprice.Item 1904Responsible Transportation Service ProviderA Transportation Service Provider meeting the requirements contained in Appendix B (Tender of Service) of theDefense Transportation Regulation DOD 4500.9-R.Item 1905Rate Filing PrerequisitesA Transportation Service Provider will have satisfactorily completed the administrative requirementsoutlined in Chapter 3, prior to participation in the <strong>rate</strong> filing cycle. Terms and definitions are contained inChapter 2.
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