international personal property rate solicitation i ... - SDDC - U.S. Army

PAGE 3-5INTERNATIONAL PERSONAL PROPERTY RATE SOLICITATION I-25Item 308Agent Representationa. Facilities: 2,000 cubic feet of storage space are required for each Transportation ServiceProvider represented up to a minimum of 8,000 cubic feet for four or more Transportation ServiceProviders.b. Vehicular Equipment: Two vehicles are required. One must be a weather tight van of atleast 1,000 cubic feet of capacity and one open bed vehicle with a minimum length of 16 feet.c .Lifting Devices: One mobile lifting device with a minimum lifting capacity of 4,000 pounds.d. Packer/Warehouseman/Driver: A minimum of two qualified personnel must be maintainedon a regular basis for the first Transportation Service Provider represented. To represent two to fourTransportation Service Providers, the agent must maintain three qualified people. To represent more thanfour Transportation Service Providers, additional personnel requirements will be based upon the agent’sability to provide responsive service. It is the responsibility of the Transportation Service Provider andagent to determine what is necessary to provide responsive, quality service. Agents are subject toperformance action if the PPSO determines them to be nonresponsive in providing service.e. Administrative: The agent’s office will be manned at all times during normal working hourswith personnel authorized to book shipments or otherwise perform services for the Transportation ServiceProvider. One employee, with such authority, is required for one to three Transportation Service Providersrepresented. One additional employee with such authority, is required when more than threeTransportation Service Providers are represented. A total of two administrative personnel are required torepresent four or more Transportation Service Providers.f. Location of Agent: An agent may be located either within or outside the PPSO area ofresponsibility. Acceptance or non-acceptance will be based on whether the agent can provide responsiveservice. The PPSO has the authority to determine if the agent is responsive.g. Limitation or Reduction of Representation: The PPSO may limit or reduce the number ofTransportation Service Providers an agent may represent to a number the PPSO determines the agent hasthe capacity to serve. Limitation or reduction of agent representation must have concurrence of thecognizant SDDC area command or overseas representative.h. Agency Agreements: The Transportation Service Provider will contractually bind its agentswith a formal written document (and, as necessary, official translation into English) concerning solicitationterms and requirements and will provide specific instructions for implementing them prior to the effectivedate of the rates.i. Use of Subagents: Transportation Service Provider’s LOI will list all agents employedindicating their functions and the areas served, e.g., booking agent/rate area. A copy of all agencyagreements, in force between the Transportation Service Provider and agent(s), will be provided the PPSO.Item 309Use of General AgentsThe use of general agents will be restricted to very limited situations. A general agent will notengage in operations for the purpose of booking shipments. Transportation Service Providers having morethan one agent serving an overseas PPSO may use a booking agent provided the agent operates solelywithin the confines of the defined area of responsibility of the PPSO and further provided the bookingagent is a DOD-approved local working agent. PPSOs, however, may waive the agent location per Item308 above provided the agent is a local working agent and can provide responsive service acceptable to thePPSO concerned.