international personal property rate solicitation i ... - SDDC - U.S. Army

PAGE 7-5INTERNATIONAL PERSONAL PROPERTY RATE SOLICITATION I-25c. All OTO TSP bids should be made with the understanding that solicitations are made based on estimatedweights. PPSOs shall utilize all due diligence to properly estimate the weight of the shipment prior to SDDC’ssolicitation of rates from TSP’s on an OTO shipment. Nevertheless, TSP’s acknowledge that they are submittingbids based upon an estimated weight, and that variances between the estimated weight and actual weight will mostlikely occur. In no event shall TSPs be permitted to claim any mistake in rate filing as described in Item 703 a andb where a differential between the estimated weight and actual weight of the shipment does not exceed thepercentile differences below. All TSP requests for rate revisions will be denied unless the differentials between theestimated weight and the actual weight exceed the limits below:1) Greater than a 35% negative weight difference for HHG shipments with estimated weights up to 7,000lb2) Greater than a 45% negative weight difference for HHG shipments with estimated weights greater than 7,001lbs3) Greater than a 35% negative weight difference for UB shipments with estimated weights up to 500 lbs4) Greater than a 40% negative weight difference for UB shipments with estimated weights greater than 501lbs5) Greater than a 5% positive weight difference or less than a 10% positive weight difference for all HHG and UBshipment codes (1,2,3,4,5,6,7,8,T, J).d. SDDC will not review a request for rate revision that does not exceed the weight differential thresholds setforth above. Any request for a rate revision bid shall be subject to SDDC approval. SDDC reserves the right toreject any revised bid, to re-solicit for bids, or to withdraw the shipment. Rates shall fully incorporate anydifferential between estimated and actual weights that do not exceed the differentials set forth above. TSPs arerequired to submit all rate revision requests using SDDC-PP-PO OTO Rate Revision Request Form postedon our website www.sddc.army.mil. Revised rate requests will only be considered when all of the followingconditions and timelines are met:1) Upon pre-move survey, it is determined that the new estimated weight exceeds the thresholds delineatedabove (e.g. either decreases more than, or increases by, the percentage differentials set forth above).2) A request to withdraw or revise a bid is submitted to SDDC no later than the following:“Three (3) calendar days after the pre-move survey or no later than the award date (short fuseshipments only)”, or “Five (5) calendar days prior to pickup of the shipment”, whichever is earlier.All applicable shipment documentation and written justifications (facts and data) are required to supportTSP Rate Revision Request and claim.3) Within ten (10) calendar days of the date of OTO Award Date (if property is in storage) or solicitedshipment Pick Up Date, whichever is earlier, TSP’s must provide SDDC an official/certified WeightTicket that validates the above (c. 1-5) weight differentials have been exceeded or not achieved forHHG and UB shipments. Failure to comply will negate any request for rate revision(s).4) Upon request, SDDC will be provided with a detailed line item breakdown of all expenses associatedwith the shipment and justification for the rate revision from the responsible TSP.NOTE 1: All rate revision requests must be submitted to sddc.safb.rates@us.army.mil (using SDDC-PP-PO OTORate Revision Request Form posted on our website www.sddc.army.mil) for review and approval prior to theshipment being approved for transportation. Failure to meet all rate revision request requirements within Item 703will result in “denial” of rate revision request. At all times, SDDC reserves the right to terminate the shipment atorigin, and re-solicit rates based upon the certified original weight ticket.NOTE 2: All bids must factor in all agent/carrier imposed minimums; communication between TSPs anddesignated shipping Agent(s) (e.g. origin agents holding personal property prior to and during TSP award process)is the responsibility of the awarded TSP. Rate revisions based on minimums will not be authorized.NOTE 3: The TSP’s requirement to communicate any rate revision request also exists on “Short Fuse” pickupshipments. TSP’s are required to review and react accordingly to the initial Rate Solicitation(s), official shippingdocumentation, and submit all supporting facts, documentation, an written justification in support of rate revisionrequests in accordance with all required this chapter.