international personal property rate solicitation i ... - SDDC - U.S. Army

PAGE 7-1INTERNATIONAL PERSONAL PROPERTY RATE SOLICITATION I-25CHAPTER VII - ONE-TIME-ONLY (OTO) PROCEDURES FOR HHG, UB ANDBOATItem 700PurposeThese instructions provide procedures for the competitive solicitation of OTO rates for personal propertyshipments (HHG and UB).Item 701Criteria for Use of OTO RatesOTO procedures will apply under the following conditions:a. When origin to destination rates are not solicited under the ITGBL program.b. When a shipment is diverted to or from a point for which there is no rate available.c. When a shipment requires conversion, i.e., from Code 4 to Code 5 service or from Code 7 toCode 8 service, due to strike or other conditions which impedes timely service and the Transportation ServiceProvider to which the shipment was tendered does not offer alternate rates in the converted service.d. When a shipment requires reshipment under conditions specified in Chapter V of this solicitation.e. When a Transportation Service Provider accepts shipment on a channel where it has no effective rate onfile, acceptance constitutes an agreement by the Transportation Service Provider to perform thetransportation services at a rate negotiated under these procedures. If there is a SDDC-accepted rate on file forthe channel, then the low rate on file will be the negotiated rate.f. Under certain circumstances, SDDC may agree to terminate the shipment, especially when theshipment remains at origin or has not proceeded beyond the port of embarkation. However, when termination isapproved, the Transportation Service Provider agrees to reimbursement only for costs incurred to the point oftermination, as contained in Chapter V of this solicitation.g. When the boat will not fit into a standard size overseas container. However, the OTO boat request will not be for small boatssuch as canoes, kayaks, or rowboats. These small boats will be crated utilizing Item 508 of the rate solicitation and then moved withthe member’s shipment under the SFR.h. A personal watercraft such as a Jet Ski and/or its associated trailer exceeding 14 feet is shipped underBOTO procedures.i. When a shipment is part of the Department of State Pilot Program:PPSOs should ensure the instructions provided in the PPCIG Country Instructions and GBLOC SpecialInstructions are utilized to coordinate these shipments. All questions regarding this pilot program should beDirected to:U.S. Department of State, Transportation and Travel Management DivisionPhone: 1-800-424-2947 or 202-663-0891/0892Fax: (202) 663-3209Email: DODPP@state.govNOTE: Effective 1 April 2010 and lasting for a minimum of 1 calendar year, fifteen (15) Diplomaticmissions will participate in a Pilot Test Program under which Department of State (DOS) will move DoDshipments to, from, and between these 15 locations. Effective 1 October 2012 and lasting for a minimumof 1 calendar year, ten (10) additional Diplomatic missions will participate in the Pilot Test ProgramThese locations are: