2012-2013 Special Event Venues Application - Chicago Park District

Special Event VenuesApplication PackageFor additional resources, please visit www.chicagoparkdistrict.com/specialeventvenuesprinted on recycled paperPictured on cover: Tiffany & Co. Foundation Celebration Garden (top); Northerly Island (2 nd row left); South Shore Cultural Center (2 nd row middle); Lincoln Park Conservatory (2 nd rowright); Columbus Park Refectory (3 rd row left); Humboldt Park Boat House (3 rd row middle); Promontory Point (3 rd row right); Garfield Park Conservatory (bottom).

Dear Patron,Thank you for choosing the Chicago Park District as a venue for yournext event. Chicago parks are home to some of the city’s most spectacularsites. From architectural icons that boast grand ballroom settings tostunning lakefront venues and gardens, we offer an array of uniquelocations to make your event a rousing success.Each year thousands of picnics, weddings, birthday celebrations,corporate and social galas are hosted in our parks. In addition to ourteam of professionals dedicated to helping you select the location thatbest suits your needs, we work with an impressive list of caterers, eventplanners and décor specialists to help make sure your event is executedwith your signature touch.Inside you will find everything you need to reserve your desired ChicagoPark District space, including the application and information on theapplication process, fees and insurance requirements.Chicago parks have been the backdrop of countless memorable occasions.We look forward to working with you to plan an event that offers alifetime of memories for you and your guests.Sincerely,Michael P. KellyGeneral Superintendent & CEOChicago Park District

AGREEMENTPOLICIES & PROCEDURESOnce Applicant submits non-refundable Reservation Down Payment, Application Fee, and this application, theCPD Designee will issue a Special Event Venue Agreement (Agreement) in order to secure the reservation.Please note that the Application Fee and Reservation Down Payment are non-refundable and nontransferablefrom the moment the funds are accepted and tendered; it is not contingent on Applicant’ssignature on Agreement. Applicant then submits all remaining required fees and the requesteddocumentation for review. Once the requirements and event features have been approved, the Event will beofficially permitted and Applicant receives a signed/fully executed copy of the Agreement._________________________________________________________________________INSURANCEAt least 30 days in advance of the event, the Applicant must provide certificates of insurance andendorsements that show the Chicago Park District as additional insured for the date(s) of the Event and thecertificate holder. Insurance requirements will be outlined in writing at time of Agreement._________________________________________________________________________AMENDMENTS OR REVISIONSIt is the responsibility of the Applicant to properly inform the Chicago Park District (CPD) of any and allamendments and/or revisions to the original application. All amendments and/or revisions must be made inwriting and are subject to the review and approval of the Park District. Failure to comply with the conditions ofthe Agreement or misrepresentation of any disclosures shall result in the immediate cancellation of theAgreement. The Applicant shall waive any claims against the CPD for damages arising from suchcancellations._________________________________________________________________________CANCELLATIONSTo cancel the Event, the Applicant shall send notice to the Chicago Park District in writing, no later than six (6)months prior to the date of the scheduled Event. If cancellation is received at least six (6) months prior to theEvent, a full refund less the Reservation Down Payment and Application Fee will be made. All paymentsexcept the Security Deposit are forfeited if the Applicant cancels less than six (6) months before the Event.The Reservation Down Payment is never refundable or transferable. No refunds or rain dates are availabledue to inclement weather._________________________________________________________________________FEESPlease refer to www.chicagoparkdistrict.com/specialeventvenues for fees specific to each venue. Rental fees,personnel fees, security officer fees, equipment rental fees, set-up/cleaning fees, and/or miscellaneous feesmay be applicable for a particular Venue in order to host an event._________________________________________________________________________SECURITY DEPOSITAll Applicants are required to pay a refundable Security Deposit. If damage has occurred or Polices &Procedures are not followed, the Chicago Park District will determine whether the Security Deposit, in wholeor in part, will be withheld. Circumstances where the Chicago Park District may retain a portion or all of theSecurity Deposit include but are not limited to the Agreement and/or Policies and Procedures violations,property damage and staff time/other resources incurred making CPD whole. This can include: 1) damage toChicago Park District property; 2) additional clean up costs; 3) operation of vehicles on grass or unauthorizedareas; 4) repairs due to the misuse of Chicago Park District facilities; 5) delivery or pick up of event equipmentoutside of Applicant’s approved time; 6) misrepresenting the event and/or information in the application,including event attendance and event features; 7) event beginning or ending outside of permitted time; 8) notusing a Preferred Professional for all catering, rental and production needs; 9) applicant’s failure to abide byall laws, statutes, ordinances, rules, regulations, codes, and executive orders of the Chicago Park District, theCity of Chicago, the State of Illinois, and the United States.Chicago Park District Special Event Venues Application 5

_________________________________________________________________________EVENT HOURSEvents are restricted to the public hours of the park. If access to the Venue is necessary for set-up or teardowneither before or after public hours, then the Applicant may be charged an additional rental fee and willbe required to cover all costs associated with the request, if approved. Not available at all venues._________________________________________________________________________CATERINGTo insure the success of the Event, the CPD has a List of Preferred Professionals who are trained in thepolicies and procedures of the CPD. The list can be found in the addendum section of this application packet.All caterers on the List are fully licensed by the city and state and are properly insured. The caterer providesall personnel, materials, and supplies required in the preparation of food, alcoholic and non-alcoholicbeverages, and direct provision of all beverages. Alcoholic beverages of any kind shall not be sold ordistributed on the Premises except by a Chicago Park District approved caterer with food service. Provisionor service of alcoholic beverages by an individual or company that is not an approved caterer, including by theApplicant or Applicant’s agent/associate, is prohibited. Donated food and cash bars are prohibited. Anyviolation may result in the cancellation of the Event and/or the withholding of the Applicant’s Security Depositand/or a penalty fee._________________________________________________________________________RENTALS, TENTING & EVENT PRODUCTIONApplicants must use firms from our Preferred Professional List for all rental and event production needs,including but not limited to rentals of tents, tables, chairs, staging, linen, catering equipment, plates, lighting,dinnerware, audio-visual equipment, production elements, etc.Any structure including tents and canopies larger than 400 square feet require a permit from the City ofChicago Department of Buildings (DOB), (312) 744-3449._________________________________________________________________________VENDORSThe Applicant must provide to the CPD the contact information of all vendors and/or subcontractorsassociated with the event such as florists and entertainment. The CPD reserves the right to disapprove theuse of any vendor or subcontractor used for any component of the Event. The List of Preferred Professionalscan be found in the addendum section of this application packet._________________________________________________________________________AMPLIFIED SOUNDThe proposed location of the sound system, direction of sound and location of all speakers must be identifiedon Applicant’s final site layout. For outdoor events, amplified sound must be directed away from residences.Amplified sound must comply with section 11-4-1110 and 11-4-2800 through 11-4-2920 of the ChicagoMunicipal code._________________________________________________________________________ELECTRICAL NEEDS & LIGHTINGElectrical power at indoor Special Event Venues may be limited, and generators must be rented for electricalneeds at most outdoor Venues. If decorative lighting is to be used, a detailed plan must be submitted to theCPD Designee at least 30 days prior to the Event for review. No open flames are permitted; however, votivelights and small, enclosed candles are acceptable for use on tables._________________________________________________________________________ENTERTAINMENTThe CPD reserves the right to approve or disapprove any entertainment offered at an Event to ensure that thenature of the gathering is consistent with the CPD's mission. The name and type of entertainment must beprovided to the CPD Designee at least (30) days in advance of the Event.Chicago Park District Special Event Venues Application 6

_________________________________________________________________________DÉCOR & BANNERS1. Any décor to be used must be approved by the CPD Designee. Applicant must completely remove alldecorations brought in by the Applicant during the Applicant’s approved timeframe.2. Balloons may not be released.3. Glitter or confetti is prohibited.4. The CPD must approve the display of corporate, sponsor, and/or Event identity logos or banners. Uponapproval, banners may be displayed only within the permitted area and secured with Applicant’s providedequipment. If approved, any decorations to be hung, suspended or posted by Applicant must be placed ata height reachable with a six (6) foot ladder (which the Applicant or Preferred Professional provides).5. No nails, hooks or tape of any kind may be used to display banners or any decor.6. Anything that is decorative or an integral part of the interior or exterior of the site cannot be removed suchas plants, flags, artwork, lighting fixtures, piano, etc.7. Fastening or attaching any rope, sign, banner, flyer or other object to any tree, shrub or park feature onChicago Park District property is strictly prohibited._________________________________________________________________________DELIVERIES & PICK-UPSCPD employees may not accept deliveries. All equipment or rentals must be delivered and must be removedwithin Applicant’s approved timeframe. The Applicant is responsible for receiving deliveries for the Eventincluding transporting and securing items within the Venue and ensuring that items are removed withintimeframe. The CPD is not responsible for any equipment or supplies during Event or left on the premisesafter the Event. Applicant may be issued Vehicle Delivery Passes for select venues, which allow deliveryvehicles to drive on paved surfaces to access the venue. The Vehicle Delivery Pass allows for pick-up anddrop-off only and does not include parking privileges. Failure to comply with this provision forfeits the SecurityDeposit. The Chicago Park District is not responsible for, nor makes any accommodations for vehicles thatare ticketed and/or towed._________________________________________________________________________PARKINGAll parking arrangements, if available, must be coordinated and/or paid for by Applicant and/or their guests.The Agreement does not include parking arrangements, including but not limited to the exclusive and/or freeuse of Chicago Park District parking lots. The Chicago Park District reserves the right to alter the price ofparking and/or change the stipulations of nearby parking lots. Neither the Applicant nor any person attendingor servicing an Event may park on the public way, grass, beaches, service roads, pedestrian paths, recreationcourts or athletic fields. Failure to comply with this provision forfeits the Security Deposit._________________________________________________________________________PUBLICITYThe content of all printed and Internet materials including promotional material, press releases, electroniccopy and radio advertisements must be submitted to the CPD Designee for review before being printed,released, and/or transmitted. Applicant shall not transmit a description of any portion of the Event by meansof radio broadcasting, television or Internet without first receiving written permission from the CPD Designee.Any violation may result in cancellation of the event. All photographs of CPD property to be submitted forpublication must be approved by the CPD. Applicant may not place the CPD telephone number, contactinformation, or logos on any written or Internet material without prior written consent of the CPD Designee._________________________________________________________________________PROHIBITED ACTIVITIES1. Smoking indoors or within 15 feet of an entrance and on beaches2. Any form of gambling activityChicago Park District Special Event Venues Application 7

SUBMITTING YOUR SPECIAL EVENT VENUE APPLICATIONThe review and approval of a SEV Application is coordinated through the appropriate Office of the Chicago Park District (hereinafter “Park District”).Please consult below to determine where to send your proposal and/or to set up an appointment.VENUECONTACT• 63 rd St. Beach House• Buckingham Fountain• Cancer Survivors Garden• Daley Bicentennial Plaza• Grant Park North Rose Garden• Northerly Island Visitors Center & Tent• Promontory Point• Tiffany & Co. Foundation Celebration Garden• Waveland Clock Tower• Women’s Park and GardenChicago Park DistrictSpecial Event Venues541 N. Fairbanks Ct., 4 th FloorChicago, IL 60611Phone: (312) 742-4847Fax: (312) 742-6038• Berger ParkBerger ParkAttn: Private Rentals6205 N. Sheridan Rd.Chicago, IL 60660Phone: (773) 761-0376Fax: (773) 761-0365• Broadway ArmoryBroadway ArmoryAttn: Private Rentals5917 N. Broadway St.Chicago, IL 60601Phone: (312) 742-7502Fax: (312) 742-4016• Columbus Park RefectoryColumbus Park RefectoryAttn: Private Rentals5701 W. Jackson Blvd.Chicago, IL 60644Phone: (773) 287-0856Fax: (773) 287-0857• Douglas Park Cultural & Community CenterDouglas Park Cultural & Community CenterAttn: Private Rentals1401 S. Sacramento Ave.Chicago, IL 60623Phone: (773) 762-2842Fax: (773) 762-2863Garfield Park Conservatory &•Lincoln Park ConservatoryGarfield Park ConservatoryAttn: Private Rentals300 N. Central Park Ave.Chicago, IL 60624Phone: (312) 746-5250Fax: (773) 638-1777Continued on the following pageChicago Park District Special Event Venues Application 9

SPECIAL EVENT VENUES APPLICATIONAPPLICANT INFORMATIONNAME OF APPLICANT: ____________________________________________________________________________________NAME OF EVENT ORGANIZER/PRODUCER (if different from Applicant): ________________________________________________________________PRODUCTION COMPANY/ORGANIZATION: ____________________________________________________________________________________STREET ADDRESS: ____________________________________________________________________________ APT/UNIT/SUITE: ____________CITY: ____________________________________________________________________ STATE: ___________ ZIP CODE: ___________________E-MAIL ADDRESS: _________________________________________________________________________________________________________DAYTIME PHONE: ___________________________________ FAX: __________________________ CELL PHONE: _________________________EVENT DAY ON-SITE CONTACT: ___________________________ DAYTIME PHONE: _________________ CELL PHONE: ___________________(if different from Applicant)EVENT SPONSOR: Are you, the applicant, organizing this event on behalf of another organization?(Please check No or Yes below. If Yes, please provide additional information as requested below.)No Yes 1 Name of Organization 1 :NAME OF SPONSORING ORGANIZATION CONTACT (if applicable): _________________________________________________________________________ADDRESS OF SPONSORING ORG.: ___________________________________________________________________________________________________SPONSORING ORG. CONTACT PHONE: _____________________ CITY: ________________________ STATE: ________ ZIP CODE: __________________1Additional Documentation Required: If you checked “Yes” above, please submit an endorsement letter from the organization (on their officialletterhead) on whose behalf you are organizing this event.EVENT INFORMATIONCheck the box(es) for the Special Event Venue(s) you wish to rent. Rental fees vary for each facility. Facility options continue on the next page.M a n a g e d b y Pa r k D i s t r i c t A d m i n . O f f i c eSerenity CourtyardFountain Courtyard63 rd St. Beach HousePromenadeEntire Site- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -Buckingham FountainNorthern PavilionSouthern PavilionEntire Site- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -Cancer Survivors GardenGarden- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -Daley Bicentennial PlazaIce RinkGarden- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -Grant Park North Rose GardenGarden- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -Northerly Island Visitors CenterVisitors CenterTentLakefront Lawn- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -Promontory PointInside Building & Patios- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -Tiffany & Co. Foundation Celebration Garden GardenNorth Tenting Area- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -Waveland Clock TowerLakefront Lawn- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -Women’s Park and GardenGarden- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -541 North Fairbanks Court | Chicago, IL 60611 | Phone (312) 742-5369 | Fax (312) 742-6038 | www.chicagoparkdistrict.com11

EVENT INFORMATION (CONT.)Check the box(es) for the Special Event Venue(s) you wish to rent. Rental fees vary for each facility.M a n a g e d b y L o c a l O f f i c e s ( s e e p a g e s 9 - 1 0 f o r d e t a i l s )Berger ParkBallroomDining RoomSun RoomCoach HouseLiving RoomEntire First Floor- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - -Broadway ArmoryCommunity Room Gymnasium Multi-Purpose Room- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -Dining HallDining TerraceDance HallColumbus Park RefectorySouth TerraceBalconyPavilionKitchenEntire Site- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -AuditoriumGalleryTerrace/VerandaDouglas Park Cultural & Community CenterBallroomGymnasiumKitchen- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -Horticulture Hall, Jensen Room, & Monet GardenJensen Room (only)Garfield Park ConservatoryBlue Stone PatioCommunity RoomEntire Facility- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -AuditoriumGalleryTerrace/VerandaHumboldt Park Field House & Boat House BallroomBoat HouseGymnasiumKitchen- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -Lincoln Park ConservatoryIndoor Conservatory Formal Gardens Grandmother’s Garden- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -Dining RoomSolariumPaul Robeson TheatreSouth Shore Cultural CenterMusic LibraryOak RoomLakeview ALakeview BOther: ______________________________________- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -Washington Park RefectoryPark Level Tower Level Patio- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -EVENT DETAILSEVENT NAME: __________________________________________________________________________________________________________DATE 2 :1 ST CHOICE DATE: __________________________2 ND CHOICE DATE: __________________________START TIME: _______________________________FINISH TIME: ______________________________________SET-UP AND SET-UP DATE(S): ____________________________ TIME: _________________________ to ________________________TEARDOWN 3 :TEARDOWN DATE(S): ________________________ TIME: _________________________ to ________________________2Additional Information Required: If your event includes multiple days and/or varying times, please attach a schedule.3Please note: Time for set-up and teardown are included in your rental time, and all events must be completed by 11 p.m., including teardown time,unless otherwise approved by the appropriate Chicago Park District contact.EVENT DESCRIPTION: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________NUMBER OF PARTICIPANTS EXPECTED: ________________________________________________________________________________Chicago Park District Special Event Venues Application 12

EVENT DETAILS (CONT.)ADMISSION/ENTRY PROCEDURE:How will your event be attended? (Please check all that apply.)Tickets for Purchase: $ ________________________________Suggested Donation: $ _____________________________________________By Invitation OnlyFree to PublicOther: __________________________________________________________________________EVENT FEATURESCheck all information that applies to your event. Some event features may require additional permits from the City of Chicago.ALCOHOL SERVICE: Are you requesting permission to serve alcohol at your event?NoYesIf Yes, a caterer on the Chicago Park Preferred Professionals List must provide and serve thealcohol for your event. The List can be found in the Addendum section. No cash bars are allowed.FOOD SERVICE: Are you serving food at your event?NoYesIf Yes, a caterer on the Chicago Park District Preferred Professionals List must provide and serve thefood for your event. The List can be found in the Addendum section.AMPLIFIED SOUND: Are you requesting permission to have amplified sound? Outdoor amplified sound must be directed away fromresidences and must comply with section 11-4-2800 through 11-4-2920 of the Chicago Municipal Code. If you check “Yes” below,please describe your purpose and plans for amplified sound, including hours of sound.NoYesHours of Amplified Sound:ToDescribe Sound System:(Please describe purposeand plans for amplifiedsound.)LIVE ENTERTAINMENT: Are you planning to provide live entertainment as a feature of your event?No Yes Description:CORPORATE SPONSORSHIP: Will your event include sponsors that will make either in-kind or monetary contributions to the event?No Yes Description:PROMOTIONS: Will your event be promoted? Will there be public advertisement? Will a web page be used? How will your event attendeesbe notified or invited to the event? Please describe below.NoYesIf Yes, additional permits and approvals from other government agencies, insurance, and otherdocuments may be required as determined by the Park District.Description(s):Chicago Park District Special Event Venues Application 13

EVENT FEATURES (CONT.)TENTS, CANOPIES, STAGES, AND PLATFORMS 4If you are planning to erect, install, or use tents, canopies, stages and/or platforms, please describe and give the quantity and sizes ofeach. A separate sheet with this information may be attached. Please note that tents, canopies and/or stages over 400 square feetare required to be permitted from the City of Chicago Department of Buildings (DOB), (312) 744-3449. All tents, canopies, and stagesmust be contracted and installed by a vendor on the Chicago Park District’s Preferred Professionals List (found in the Addendumsection). Set-up and teardown must occur during the timeframe reserved.Will your event feature tents or canopies?NoYesNumber of Tents/Canopies:Tent/Canopy Size(s):(If you have multipletents/canopies withvarying sizes, indicatethe number with thecorresponding size.)Will your event feature stages or platforms?NoYesNumber of Stages:Stage Description(s):4Please note: All tents, canopies, and stages must be installed by a vendor on the Chicago Park District’s PreferredProfessionals List. Set-up and teardown of tents and canopies must occur during the timeframe you reserve.FIREWORKS AND PYROTECHNIC DISPLAYS: Will your event feature any pyrotechnic devices?If Yes, additional permit and approvals from other government agencies, insurance, and otherNo Yesdocuments may be required as determined by the Park District.LANE OR STREET CLOSURES: Will your be requesting any lane or street closures, including for valet parking? If you are planningany lane or street closures, please list the streets and include hours of closure. A separate sheet with this information may beattached. Please note that the Chicago Park District does not handle or control lane or street closures - a separate application for laneand street closures must be submitted to the City of Chicago: Mayor’s Office of Special Events (312) 744-3315.NoYesDescription(s):TRANSPORTATION AND PARKING: Provide a transportation plan that explains how participants/invitees will get to and from theproposed event location. The Park District recommends you inform event participants/invitees of alternative modes of transportationthat will reduce traffic congestion such as the bus, train, bicycle, car pooling, shuttles, etc. Visit www.transitchicago.com for moreinformation about public transportation alternatives. Parking is allowed on Park District property only at parking lots and designatedstreet parking (if available). See Policies & Procedures “Parking” section on Page 4 of this application for additional information.Description:Chicago Park District Special Event Venues Application 14

EVENT FEATURES (CONT.)SIGNAGE: Will your event require the use of any signage, banners, or other on-site promotional elements?No Yes Description:PORTABLE TOILETS, DUMPSTERS, FENCING, BARRICADES: Are you planning to erect, install, or use portable toilets, dumpsters, fencing,barricades, or other structures during your event? Please describe below, and attach an extra sheet if extra space is needed for details.No Yes Description:HOW DID YOU HEAR ABOUT PARK DISTRICT VENUES?How did you hear about this venue for private rentals?FORM OF PAYMENTPlease check the box or boxes below for payment of the non-refundable and non-transferable Application ee and Reservation DownPayment. Multiple forms of payment are allowed. Personal checks are not accepted.FOR PAYMENT BY CASH, MONEY ORDER OR CASHIER’S CHECK ONLYCASH:$,.MONEY ORDER:$,.CASHIER’S CHECK:$,.FOR PAYMENT BY CREDIT CARD ONLYPLEASE CHARGE MY (check one): VISA MASTERCARD DISCOVERAMERICAN EXPRESSCARDHOLDER’S NAME (print as it appears on card)ACCOUNT NUMBERAUTHORIZED SIGNATUREEXPIRATION DATEAMOUNT: $ ,.Chicago Park District Special Event Venues Application 15

SIGNATUREApplicant will indemnify and defend the Park District, its officials, agents, and employees (the “Indemnitees”) against any losses, costs,damages, liabilities, claims, suits, actions, causes of action and expenses that the Indemnitees may suffer, incur, or sustain or forwhich it or they may become liable resulting from, arising out of, or relating to any negligence or intentional misconduct by the applicantof the sponsoring organization, its officers, employees, or any person under its control in connection with this event.I do solemnly swear (or affirm) that all answers given and statements made on this application are full and true to the best of myknowedge. I am 18 years of age or older, and I have read the Policies and Procedures, terms, and conditions outlined in this documentand the Chicago Park District Code and agree to abide by them.All cancellations and changes/amendments must be received in writing. Refer to the preceding section of Policies and Procedurespertaining to the Chicago Park District’s Special Event Venues.NAME OF APPLICANT (please print)SIGNATURE OF APPLICANTDATEChicago Park District Special Event Venues Application 16

CHICAGO PARK DISTRICTPREFERRED PROFESSIONAL LISTCaterersRental SuppliersProduction Companies17