desert community college district board of trustees agenda item

DEPOSIT:
A booking deposit amounting to $1 5.00 per person based on the estimated number of participants is
required. This deposit is due and payable at the time of execution of this agreement. The deposit will
be applied toward the final bill. A refund will not be made if the guarantee number is decreased; if the
guarantee number is increased the Organization must increase its deposit accordingly.
Your deposit is 4 750.00.
PREPAYMENT:
BILLING:
A prepayment of one hundred (100%) of the estimated housing, food and additional services cost of the
conference will be required thirty (30) days before the beginning of the conference.
The prepayment is: $19,564.00 Due Date: June 20, 1996
50 ppl, x 13 nights x $1 7.66 = $1 1,479.00
50 ppl. x 13 breakfasts x $3.85 = $ 2,502.50 .
50 ppl. x 12 lunches x $4.30 ;. $ 2,628.00
50 ppl. x 13 dinners x $5.03 = $ 3,269.50
50 ppl. x 3 weeks x $2.90
classr~~rn rental
= $ 435.00
The Organization agrees to collect payment from conference participants. The conference expenses,
including individual housing and food service charges, will be billed as one account to the Organization.
The final bill is due and payable thirty (30) days from the date of mailing. Finance charaes: Any
delinquent balance will be subject to a charge of 24% per annum or 2% per month.
If any legal action is necessary to enforce or to interpret this agreement, the prevailing party shall be
entitled to reasonable attorney's fees. Any fees incurred by the University in connection with the
collection of conference expenses must be paid by the Organization.
CANCELLATION:
DAMAGES:
The Organization may cancel on or before May 1, 1996 and all paid monies will be refunded.
Cancellation of the conference after that date will result in a liquidated damage charge equal to $1 5.00
multiplied by the guarantee number, which is presumed to be the amount of damage sustained by the
University due to the cancellation.
The University reserves the right to cancel this Agreement should the facilities not be available because
of Acts of God, Civil Strife or other events beyond the control of the University.
The Organization is required to pay for any destruction and defacing of property caused by the
conference participants.
USE OF UNIVERSITY NAME:
The Organization agrees to abide by the following restrictions of the use of the University's name: use
of the name "University of California, San Diego" or acronym "UCSD;' or any similar term which identifies
the University of California will always be preceded by the words "to be held at". All publications must
state, in 10 point type minimum print size, that the conference is not sponsored by the University of
California.
The University has the right to cancel any event for failure to adhere to any and all of these
4 Revised 6/7/96
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