desert community college district board of trustees agenda item

UCSD CONFERENCE AGREEMENT
This UCSD Conference Agreement is made by and between the Regents of the University of California, on
behalf of the University of California, San Diego, hereafter referred to as "University" and College of the Desert
Upward Bound Program, hereafter referred to as "Organization". California state law will govern the
interpretation of this Agreement.
Conference Name: College of the Desert Dates: 7/20/96 to 8/2/96
Upward Bound Program
Estimated Number of Participants: 50
Name of Organization: College of the Desert Type of entity: College
Business Address: 43-500 Monterey Avenue
City/State/Zip: Palm Desert, CA 92260 Phone: (61 9) 773-2541
Name of Officers/Partners (if applicable):
President:
Coordinator: Mr. Jose Chavez
When Formed: Where:
GUARANTEE:
The guarantee number is the minimum number of beds and meals the University will make available for
the conference each day during the specified term.
The Organization may decrease the estimate in writing by twenty (20) percent of the original estimate
on or before May 1, 1996. The Organization may anytime request the University to increase the
guarantee, if space is available.
Two weeks before the event Uuly 5, 1996)' the Organization will provide the Conference Office, in
writing, with a finai housing and meal guaraniee number.
The final guarantee must be at least 90% of the estimate given (May 1, 1996). For each person
less than the 90% a liquidated damage charge of $1 5 per person per day will be charged, which is
the amount of damage sustained by theUniversity due to the reduction in attendance.
The University will bill according to the final guarantee or actual, whichever Is higher.
UCSD will be prepared to serve food for 5% above the guarantee; if the numbers are substantially
higher than the guarantee, it may affect our level of service and what is served.
It is the responsibility of the Organization to notify the Conference Office immediately if the
guarantee number changes during the meeting. The University will adjust the housing and meal
guarantee 48 working day hours after notification - working days are Monday through Friday. This
can only be done after the start of the meeting. The maximum decrease allowed is 5% If the
Conference Office is not notified in writing there will be no adjustment. The liquidated damage
charge of $1 5 will apply if this 5% decrease brings attendance under the 90% of the estimate.