GUIDELINES TO NRDC feb 24 2014

Concluding a MeetingIntroductionEndingdiscussionof a topicDeciding byvoteDecidingthroughconsensusConcludingThis section explains how to end discussion and reach a decision.If not making progress, end discussion of a topic when--x There's not enough information to continue.x People with needed expertise aren't present.x Events are likely to overcome any decision.x There's not enough time to explore the issue.x One or two members can resolve the matter outside the meeting.Vote only when you must reach a decision, and the group is split:AdvantagesDisadvantagesx Ensures a decision.x Creates winners and losers.x Can be done quickly.x Losers may try to get even.x Losers may withdraw support.Consensus is general agreement among all or most members of a group.Some may honestly disagree with a proposal, in whole or part. However,they put aside differences and agree to support the final decision.To build consensus--x Involve everyone in discussion.x Consider their views.x Negotiate where possible.Advantagesx Leads to better decisions.x Minority more likely to supportdecision if their views are heard.x Group achieves harmony in spiteof disagreements.xxxDisadvantagesWon't work without team cohesion.Is very hard to achieve.Takes time.To conclude the meeting--x Restate important contributions made.x Sum up strengths and weaknesses of viewpoints.x End on a high note; emphasize accomplishments, not failures.x If time allows, go round the table for any final comments.x Schedule the next meeting while the group is still intact. This is easierthan trying to contact people after they've left on their separate ways.NRDC GRC – Staff Handbook 4-9