GUIDELINES TO NRDC feb 24 2014

Opening a MeetingIntroductionOpeningThis section explains how to open a meeting and adopt an appropriate leadershipstyle to conduct it.To get the meeting off to a good start, take these steps:StepAction1 Before the meeting, check the room for things you need (easel,table, chairs). Also check lighting and ventilation.2 Start on time:x Shows you mean business.x Displays courtesy to those with busy schedules.x Encourages the punctual to stay that way.x Signals to latecomers that things can go on without them.3 Open the meeting:x Set the tone by creating an open, friendly atmosphere.x Break the ice--share some good news or a humorous remark.x Introduce members if necessary.x Make administrative announcements.Note: Administrative announcements may seem trivial but arevery important, especially for out-of-towners. Knowing thelocation of telephones, rest rooms, snack bar, fax machines, andthe like makes people feel secure in a strange environment.4 State your purpose and ensure the group knows why it's there.Then briefly review the agenda:x Short overview of topics.x What you wish to achieve with each topic.Examples:x First two topics we'll throw up for discussion--all I want todayare your ideas.x On the last item we must reach a decision and assign tasks.5 Confirm that the group understands and accepts the agenda.Don't be arbitrary. Invite comments; someone may have a betteridea how to handle topics. This helps build commitment to themeeting's success.Tip: Stick to the agenda but be flexible. If discussion of a topicexceeds allotted time but is bearing fruit, consider scratchinganother topic and pressing on.NRDC GRC – Staff Handbook 4-5