GUIDELINES TO NRDC feb 24 2014
GUIDELINES TO NRDC feb 24 2014 GUIDELINES TO NRDC feb 24 2014
PreparationIntroduction This section describes five tasks to accomplish when preparing a briefing:x Take care of details.x Focus on key points.x Analyze audience.x Coordinate.x Gauge and allocate time.Take care ofdetailsPreparation involves many details, none of which you can let slide. If you don'tdo it right the first time, you won't likely get a chance to do it over. If youraction is important or has high visibility, assume you'll have to brief it.Use local SOP and a checklist to keep track of details:√ Briefing Checklist NotesType of briefingDate, time, placeAudience backgroundProtocol requirementsContentious issuesLikely questions to ariseMethod of presentationRehearsal datesRead-ahead packagesPre-briefsHandoutsSlidesCoordinationFacilities and equipmentRefreshmentsFollow-up actionsNRDC GRC – Staff Handbook 9-6
Preparation, ContinuedAnalyzeaudienceConsiderbackgroundof outsidersStartdraftingslidesGauge andallocate timeFollow rulesof thumbBe flexibleWhen assigned a briefing, ask these questions immediately:x Who is my audience?x What do they want?x How much do they know about the subject?x What is their background?x What is their position on contentious issues to be raised?x What are their hidden agendas?Get this information from audience members, if possible. If not, get it from yourinformation network or staffers who work with the people involved.If briefing outsiders unfamiliar with the subject, take these measures:x Adjust your presentation to their level of understanding.x Limit scope and detail of the subject.x Don't use jargon, acronyms, or technical terms.If preparing a decision paper you'll also brief, don't wait until you've finishedthe paper before starting on the briefing. Start drafting slides while writing thepaper. This will help to structure both paper and briefing.To gauge and allocate time, follow these guidelines:x Mentally rehearse to estimate time required.x Confirm with a live rehearsal.x Request a block of time from the tasking authority (may have to negotiate).x Adjust presentation to the time allotted.x Also prepare a condensed version, should your time get cut at the last minute.To gauge and allocate time, follow these rules of thumb:x Allow about two minutes for presentation of each slide.x Remember: the higher the rank of the audience, the shorter the briefing.When briefing a flag officer or SES, expect no more than thirty minutes.x Allow one-third of allotted time for interruptions and questions.Officials often run behind schedule. Your decision briefing could get cut fromthirty minutes to five. If that happens, just show three slides and give thedecision maker a hard copy of the full briefing.x Statement of the problem.x Recommendation.x Alternatives considered.NRDC GRC – Staff Handbook 9-7
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- Page 140 and 141: Negotiating Strategies, ContinuedCo
- Page 142 and 143: Bad NewsIntroduction Building a goo
- Page 144 and 145: Chapter SummaryKey points This tabl
- Page 147 and 148: Chapter 7WritingOverviewIntroductio
- Page 149 and 150: Standards and RulesIntroduction Thi
- Page 151 and 152: Active VoiceIntroduction If you did
- Page 153 and 154: Active Voice, ContinuedWhen to usep
- Page 155 and 156: Eliminating Wordiness, ContinuedCut
- Page 157 and 158: Smothered VerbsIntroduction Another
- Page 159 and 160: PackagingIntroduction The way somet
- Page 161 and 162: Readability FormulasIntroductionRea
- Page 163 and 164: Editing, ContinuedRulesChecklistWhe
- Page 165: Chapter Summary, ContinuedKey point
- Page 168 and 169: Learning to CoordinateIntroductionD
- Page 170 and 171: Informal CoordinationIntroduction T
- Page 172 and 173: Coordinating PhasesIntroductionPhas
- Page 174 and 175: Responding to Non-concurrencesIntro
- Page 176 and 177: Decision Paper (DCC)Introduction A
- Page 178 and 179: Maintaining ControlIntroduction Thi
- Page 180 and 181: Suspense DatesIntroduction Suspense
- Page 182 and 183: Chapter Summary, ContinuedKey point
- Page 184 and 185: Military BriefingsIntroduction Comm
- Page 186 and 187: Information Briefing FormatsIntrodu
- Page 190 and 191: Preparation, ContinuedFocus onkey p
- Page 192 and 193: Methods of Presentation, ContinuedS
- Page 194 and 195: Visual Aids, ContinuedExampleThis i
- Page 196 and 197: Rehearsals, ContinuedCriticsCritics
- Page 198 and 199: Delivery, ContinuedInappropriateapp
- Page 200 and 201: ClosingIntroduction This section di
- Page 202 and 203: Chapter Summary, ContinuedKey point
- Page 204 and 205: Ethics and ValuesIntroduction Insti
- Page 206 and 207: Military Core ValuesIntroduction Th
- Page 209 and 210: Unethical BehaviorIntroduction This
- Page 211 and 212: Pressure to Produce ResultsIntroduc
- Page 213 and 214: Ethical Decision Making, ContinuedG
- Page 215 and 216: Chapter SummaryKey points This tabl
- Page 217 and 218: Appendix A--Informal Staff Language
- Page 219 and 220: Appendix A--Informal Staff Language
- Page 221 and 222: Appendix A--Informal Staff Language
- Page 223 and 224: Appendix B--Simpler Words and Phras
- Page 225 and 226: Appendix B--Simpler Words and Phras
- Page 227 and 228: Appendix B--Simpler Words and Phras
- Page 229 and 230: Appendix B--Simpler Words and Phras
- Page 231: Appendix C—Writing FormatsOvervie
- Page 234 and 235: Avoid Drop-In VisitorsIntroduction
- Page 236 and 237: Control Telephone UseIntroduction M
PreparationIntroduction This section describes five tasks to accomplish when preparing a briefing:x Take care of details.x Focus on key points.x Analyze audience.x Coordinate.x Gauge and allocate time.Take care ofdetailsPreparation involves many details, none of which you can let slide. If you don'tdo it right the first time, you won't likely get a chance to do it over. If youraction is important or has high visibility, assume you'll have to brief it.Use local SOP and a checklist to keep track of details:√ Briefing Checklist NotesType of briefingDate, time, placeAudience backgroundProtocol requirementsContentious issuesLikely questions to ariseMethod of presentationRehearsal datesRead-ahead packagesPre-briefsHandoutsSlidesCoordinationFacilities and equipmentRefreshmentsFollow-up actions<strong>NRDC</strong> GRC – Staff Handbook 9-6
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