GUIDELINES TO NRDC feb 24 2014

Chapter Summary, ContinuedKey points (continued)Topic Summary PageNonconcurrenceDon't expect everyone to concur--your plan could be unworkable.Others may suggest a better way.8-8Submitting a flawed product will reflect more on you than on thosewho nonconcurred.Negotiating Before sending an action forward, try to negotiate differences.x Try reasoning and persuasion.x Make concessions that won't change the action's substance.Considering If unable to resolve a nonconcurrence, prepare a Consideration ofnon-Nonconcurrence, either as a signed statement or memorandum forconcurrences record (MFR). Respond to a nonconcurrence in a concise, logicalargument. Give a courtesy copy of statement to the nonconcurringparties.Decision paper x Summarizes recommendation and reasoning on one page.x Also routes decision package for coordination.x Used for internal coordination only.TabsTabs contain supporting documents to decision paper:First tab: Action you want approved.Second tab: The tasker.Other tabs: Supporting documents.Last tab: Statements of nonconcurrence and considerations.When citing TAB in a decision paper, write it in capital letters.SOP and Use to keep track of details. Avoids having to relearn procedures. 8-12checklist Don’t rely totally on SOPs or checklists--can limit imagination.Timing Avoid major revisions at the last minute. When you receive action 8-12begin coordinating. Give people time to respond.Tips x Hand-carry actions. x Don’t assume they’ll reply on or 8-12x Go to the right people. before the suspense date.x Give a heads up. x Keep the original copy clean.Backup copies Keep backup copies of actions and keep them accessible. 8-13Suspense dates x Bosses judge your competence on ability to manage deadlines. 8-14x If they don't respond, boss is likely to blame you, not them.x When awaiting a response, don't wait until it's due to check.x Call or fax the agency several days ahead to check.If you need more time to meet a suspense--x Don't wait; contact tasking authority right away.x Explain problem and ask for an extension.8-98-98-108-11NRDC GRC – Staff Handbook 8-16