GUIDELINES TO NRDC feb 24 2014

Chapter SummaryKey points This table summarizes key points of chapter sections or information blocks:Topic Summary PageObjectives x Use various methods to coordinate an action.x Coordinate an action through all of its phases.x Prepare a decision paper.x Maintain control.x Manage suspense dates.Definition: A systematic way of communicating, the integrating function in 8-2Coordination management, the lubricant of a smooth running operation.Purpose Acquire and provide information; ensure complete and coherent 8-2action; avoid conflict and duplications; uncover blind spots.Informal Use informal means first. Personal visits, meetings, and interviews, 8-4coordination telephone calls. First choice: visit the person.Formal Official correspondence, briefings, and staffing of documents.8-5coordination Getting the action chopped.Internal Try to coordinate actions with your office and headquarters first: 8-5coordination x Reassures outsiders that your headquarters sanctions the action.x Can settle internal disagreements before going outside.External After staffing an action internally, send copies to subordinate elements 8-5coordination and outside agencies for concurrence and comments.Phase I Initial coordination: 4. Set sequence for chops. 8-61. Assemble package. 5. Send out package.2. Coordinate internally.3. Name players.When there's 1. Coordinate with those opposing the action.8-6little time 2. Skip those who would probably concur.3. Quickly touch base with skipped parties.Phase II Analysis: If everyone concurs and comments don't require major 8-7revision, polish-up the draft and send it forward.Phase III Final coordination: Make revisions, resolve nonconcurrences,8-7Respondingto nonconcurrencesConditionalconcurrenceassemble package, and send it forward.When agencies review a proposal, they may--x Concur without comment. x Concur but set conditions.x Concur, add positive comments. x Fail to respond.x Concur, add negative comments. x Nonconcur.An agency may concur but set conditions for concurrence. Treat thisas a nonconcurrence. Don’t accept conditional concurrences.8-88-8NRDC GRC – Staff Handbook 8-15