GUIDELINES TO NRDC feb 24 2014

Maintaining ControlIntroduction This section suggests ways to control an action when working it through thesystem.SOP andchecklistUse the SOP 10.00.02 and checklist to keep track of details. Using these toolsavoids having to relearn procedures for recurring tasks. However, don't relytotally on SOPs or checklists. They can limit flexibility and imagination, bylocking you into a single course of action.TimingTo avoid major revisions at the last minute, give agencies time to respond. Thenthey can review the action thoroughly and provide quality responses. A fairmargin of time also allows you to review their responses thoroughly.If not given enough time, agencies will simply give lip-service to the action andconcur only to meet the requirement. A superficial review of somethingimportant may lead to a bad decision.TipsTo maintain control of the action, follow these tips:TipDescriptionHand-carry actions Try to visit offices to get concurrence.Go to the right Be sure to get the right signature. Otherwise, somepeopleunauthorized individual may sign off, and you'll have togo back to get the right signature.Give a heads up When sending out an action, alert the recipients. Alwaysknow where your action is.Follow up Follow up with a visit or phone call.Don't assume Don't assume people will automatically respond to anKeep the originalcopy cleanaction on or before the suspense date.When staffing a final draft, don't--x Circulate the original copy.x Allow people to write on the original copy.NRDC GRC – Staff Handbook 8-12