GUIDELINES TO NRDC feb 24 2014

Informal CoordinationCoordinatingor staffing anactionInformal coordination lays the groundwork for more formal means ofcoordinating. We use formal means to gain concurrence from interested agencieson a proposal. We refer to this process as coordinating or staffing the action.Examples:x Sending a decision paper to offices for concurrence and comments.x Presenting a decision briefing.FormalresponsesDegree ofcomplexityInternalcoordinationExternalcoordinationRoutingdocumentsAgencies reviewing the action will formally respond in one of two ways:x They'll concur in one of several forms.x They'll non-concur but explain why in a statement of nonconcurrence.Note: A concurrence is also know as a chop.Staffing an action can be simple or complex, depending on the nature of theaction and number of commands involved.Example 1: Coordinating a routine action within your headquarters mightsimply require a few phone calls and a quick meeting.Example 2: Coordinating an action affecting our whole Army could takemonths of effort to sell a proposal, resolve differences, and implement a plan.If feasible, coordinate actions within your office and headquarters staff beforesending them to subordinate commands or outsiders:x Reassures recipients that your headquarters allows the action to occur.x Settles internal disagreements before going outside.Note: Though it's better to coordinate internally first, time may force you tostaff an action with everyone at the same time (shotgun coordination).After staffing an action internally, send copies to subordinate elements andoutside agencies for concurrence and comments.To route an action from office to office, use these cover documents:x Internal coordination: Decision paper (summary sheet).x External coordination: Memorandum requesting concurrence and comments.NRDC GRC – Staff Handbook 8-5