GUIDELINES TO NRDC feb 24 2014

Chapter Summary, ContinuedKey points (continued)Topic Summary PageEliminating Types of wordy expressions and examples of eliminating them:wordiness Deadwood Instead of sayingTry saying 7-8At this point in time . . .Due to the fact that . . .Now . . .Because . . .Dummy Instead of sayingTry saying 7-9subjects It is requested that . . . We ask . . .There is (are) . . .(Leave out.)Doubled Instead of sayingTry saying 7-9expressions The manager's function and (Take one out.)role . . .Needless Instead of sayingTry saying 7-10repetition Dick gave the book to Jane. Dick gave the book to Jane,Jane took the book and read it. who read it.Over use of Instead of sayingTry saying 7-10the, that, or The regulations won't . . . (Leave out.)which I think that it's good. (Leave out.)Nouns as Instead of sayingTry saying 7-10modifiers Force modernization Initiatives to modernize theinitiatives.force.SmotheredverbsInstead of sayingWe are in compliance.We conducted a meeting.Try sayingWe are complying.We met.7-11Sentences Break long sentences into shorter ones. Use bullets for laundry-list items. 7-12Packaging Put main point up front and use visual devices. 7-13Readability HQ Clarity Index: Use if a readability formula isn't available on a word 7-15formulas processor. Aim for RGL between 10 and 12.Editing Procedure: x Lay copy aside, then read again. 7-16x Adopt reader's viewpoint.andx Have a critic read copy.7-17x Read copy aloud as critic follows.Be tactful when editing others' work. Follow do's and don'ts.NRDC GRC – Staff Handbook 7-19