Regulations, Policies, and Procedures - Chicago Booth Portal - The ...

Registration and Tuition . . . . . . . . . . . . . . . . . . .33Course Bidding System (iBid) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33Schedule Adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33Bid Points . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33Chicago Booth Course Cancellation . . . . . . . . . . . . . . . . . . . . . . . . .33Tuition and Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33Health Insurance Premiums. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34Tuition and Fee Payments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34Tuition Penalties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34Restricted Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35Course Credit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36Transfer of University of Chicago Courses . . . . . . . . . . . . . . . . . . .36Transfer of Courses Earned Elsewhere . . . . . . . . . . . . . . . . . . . . . .36Basic Courses and Approved Substitutes . . . . . . . . . . . . . . . . . . .36Substitution Petitions for Required Areas . . . . . . . . . . . . . . . . . . .36Substitution Petitions for Concentrations . . . . . . . . . . . . . . . . . . . 37Taking the Same-Numbered Course Twice . . . . . . . . . . . . . . . . . . 37Business 31301—Individual Study in Business . . . . . . . . . . . . 37Business 31303—Field Research . . . . . . . . . . . . . . . . . . . . . . . . . . 37Five-Week Chicago Booth Courses . . . . . . . . . . . . . . . . . . . . . . . . . .38University of Chicago Courses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38LEAD Facilitator Extra Course Option . . . . . . . . . . . . . . . . . . . . . . .39Take Three (Free) for Graduating Students . . . . . . . . . . . . . . . . . .39Scholarship Awards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40Course Credit Conversion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41Illinois Certified Public Accountant (CPA) Courses . . . . . . . . . . 41Grades and Grading Policies . . . . . . . . . . . .42Course Grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42University of Chicago Course Grades. . . . . . . . . . . . . . . . . . . . . . . .42Grade Point Average Calculation . . . . . . . . . . . . . . . . . . . . . . . . . . .42Official Audit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42Incompletes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42Pass/Fail in Chicago Booth Courses . . . . . . . . . . . . . . . . . . . . . . . .43Pass/Fail in Other University of Chicago Courses . . . . . . . . . . . 44Chicago Booth Grading Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44Obtaining Grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44Official Transcripts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44Grade Appeal Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44Probation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45Graduation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51Application for Graduation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51Provisional Grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51Graduation Ceremony (Convocation) . . . . . . . . . . . . . . . . . . . . . . . . 52Taking Classes after Graduation . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52Student Leadership . . . . . . . . . . . . . . . . . . . . . . . . . .53Student Group Advisor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53Standards for Student Groups and Leaders . . . . . . . . . . . . . . . . .54Alcohol. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54Corporate Sponsorship and Fundraising . . . . . . . . . . . . . . . . . . .54Group Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54Identity and Trademark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55Investments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55Websites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55Specific Standards for Full-Time MBA ProgramStudent Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56Graduate Business Council Executive Board Roles . . . . . . . . .56Recognition and Maintaining Status . . . . . . . . . . . . . . . . . . . . . .56Leadership Turnover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56Conference and Event Planning . . . . . . . . . . . . . . . . . . . . . . . . . . 57Speakers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57Space Rental . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57Specific Standards for Evening MBA and WeekendMBA Program Student Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58Recognition and Maintaining Status . . . . . . . . . . . . . . . . . . . . . .58Leadership Turnover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58Conference and Event Planning . . . . . . . . . . . . . . . . . . . . . . . . . .58Space Rental . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59Additional Student Leader Resources . . . . . . . . . . . . . . . . . . . . . . .59Usage of Gleacher andHarper Centers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60Appropriate Use of Chicago Booth Campuses . . . . . . . . . . . . . . 60Appropriate Use of Harper Center . . . . . . . . . . . . . . . . . . . . . . . . . 60Group Study Rooms—Usage Policy . . . . . . . . . . . . . . . . . . . . . . . . 60Chicago Booth Business Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61Lost and Found . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61Honors and Awards . . . . . . . . . . . . . . . . . . . . . . . . . 46Degree with Honors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46Honors Designation Post-Graduation . . . . . . . . . . . . . . . . . . . . . . . 46Dean’s Honor List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46Academic and Service Awards for Full-TimeMBA Program Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47Academic and Service Awards for Evening MBA andWeekend MBA Program Students . . . . . . . . . . . . . . . . . . . . . . . . . 49Student Handbook 2OO9–10 Regulations, Policies, and Procedures 3

Standards of Scholarship and ProfessionalismAchieving the mission and goals of the University ofChicago and Chicago Booth depends on the mannerin which each member of our community conductshimself or herself, both within the school and whenrepresenting Chicago Booth externally.Classroom, extracurricular, and professionalrelationships must be founded on the values andprinciples of mutual respect and acceptance, andalso on the affirmation of the legal rights of allmembers of our community. As members of theChicago Booth community, students (along withadministrators, staff, and faculty) are expected toconduct themselves and communicate in a mannerconsistent with the values of academic, personal,and professional integrity. This includes, but is notlimited to, professional conduct with faculty, otherstudents, and staff through the completion of courserequirements, classroom behavior, and extracurricularactivities sponsored by Chicago Booth orChicago Booth–approved student groups, corporaterecruiters, alumni, other constituent groups, andmembers of the student body.The Chicago Booth community is committed tobuilding and sustaining an environment in which itsmembers can freely work together, both inside andoutside the classroom. We want to promote and capitalizeon our rich diversity as a source of intellectual andinterpersonal openness, while recognizing that differencesbetween us will always be present. All membersof our community must be treated with the same levelof respect regardless of sex, race, cultural heritage, religiouspractice, and/or sexual identity. Each member ofour community is responsible for the protection of thedignity and the rights of other members.To that end, the highest level of respect is expectedof all who are part of the Chicago Booth community.Disrespectful behavior in any form will not betolerated. Members of the Chicago Booth communityshould consider carefully the consequences that his/her actions may have on him/herself and others andthe reputation of Chicago Booth. Behavior deemedinappropriate may be cause for disciplinary review.This section includes, but is not limited to, thestandards of scholarship and professionalism towhich each Chicago Booth student must adhere.Violation of these standards may be cause fordisciplinary review.Specific Standards of ScholarshipChicago Booth’s Learning EnvironmentThe educational mission of Chicago Booth is to preparefuture business leaders. The ability and willingnessto learn reside in the individual. But very highlevels of learning can be achieved only if all membersof the Chicago Booth community understand andrespect their mutual obligations. Each communitymember defines the quality of this learning environmentthrough his or her daily actions and choices. Thelearning environment extends beyond the classroomto the myriad interactions and working relationshipsof the larger community of students, faculty, and staff.Four considerations shape Chicago Booth’s perspectiveof the ideal learning environment:1. Respect for the individual. There is a deeprespect for the individuality of each student andfaculty member. Through a wide choice of electives,access to detailed course descriptionswithin the online Curriculum Guide, and thebidding system to select courses, students cansatisfy their particular interests and learningstyles. Likewise, faculty members each have theopportunity to decide what they teach and how.There is no official Chicago Booth pedagogy forthe classroom. Teachers are encouraged to taptheir own individual talents and experiences.Chicago Booth believes students preparing forsignificant business careers benefit from exposureto different learning approaches.2. The classroom is a place of learning. Classroomsat Chicago Booth are a place for learning ratherthan teaching. Learning is not a spectator sport;Student Handbook 2OO9–10 Regulations, Policies, and Procedures5

powerful learning experiences require the commitmentof both teachers and students. The roleof the faculty is neither to entertain nor to winpopularity contests. Their chief aim is to formulate,organize, and communicate knowledge.The role of the students is to participate activelyin the learning process rather than consumeknowledge passively.3. Personal integrity. Both faculty and studentsare subject to the highest standards of personalintegrity in their interactions with Chicago Boothcolleagues and with external constituencies.Intellectual integrity is at the heart of the academicprocess. Dishonesty threatens its survival.All participants are expected to adhere scrupulouslyto the norms established for standards ofscholarship. Equally destructive of the academicprocess is intolerance of other people’s ideas,analyses, and perspectives.4. Continuous improvement. Chicago Booth is committedto continuous improvement of all aspectsof the school’s learning environment. Facultymembers are encouraged to view the classroomas a laboratory for the testing of cutting-edge,evolving knowledge and techniques. The continuousrefinement of important and innovativeideas is preferred over the flawless presentationof outdated material. One way to measure the keyelements of the learning environment is throughthe Course Evaluation Form. Each student completesthis form during the tenth week of eachquarter. Each student is requested to providequalitative feedback to the instructor on the backof the form.Consistent with Chicago Booth’s long-standingempirical traditions, a commitment to continuousimprovement necessarily requires the measurementof the key elements in the learning environment,the wide dissemination of the results throughout theinstitution, and the tracking of progress through time.Excellence in a learning environment is attainableonly if faculty and students adhere to the ideals listedabove. What follows is a set of specific expectationsfor both students and faculty that follow directly fromthose ideals. These mutual expectations are neithertrivial nor obvious. They are not trivial becauseeveryone must consistently attend to details and alignattitudes with behavior in order to achieve excellencein the learning environment. They are not obviousbecause of the diversity of cultures and prior experiencesamong the faculty and students.PlagiarismStudents must not represent another’s work as theirown. In the preparation of all papers and other writtenwork, students should carefully distinguish betweentheir own ideas and those that have been derived fromother sources. Information and opinions drawn fromwhatever source are to be attributed specifically to theirrespective sources. Students should learn the properforms of citation. Quotations must be properly placedwithin quotation marks and fully cited. In all caseswhere material or ideas presented are derived froma student’s reading and research, the source must beindicated. Students who submit work either not theirown or without clear attribution to original sourceswill be subject to disciplinary action. Punishment forplagiarism may include expulsion from the university.Refer to the section covering “Academic Honestyin Plagiarism” in the university’s Student Manual ofUniversity Policies and Regulations for more details.Group work must be clearly indicated as group work.Examinations and Other Graded WorkStudents must not represent another’s work as theirown. Communication is not permitted between studentsduring an examination or on an assignment.For examinations, the use of notes and books is notpermitted, except when specifically permitted by thefaculty member. Use of calculators and other electronicequipment in the classroom and during examinationsis entirely at the discretion of the facultymember. Students should inquire specifically as tothe appropriateness of a programmable calculator andother electronic equipment during an exam. In thecase of take-home examinations and all other gradedwork, unless otherwise stipulated by the instructor,students may use any written, printed, or otherwiserecorded material to find the solution.6 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

A paper may be submitted for one course only.Any exception requires advance approval in writingfrom all professors concerned. The title page ona paper should indicate the course (or courses) forwhich it is submitted. Failure to follow these ruleswill result in disciplinary action.Examination PoliciesChicago Booth has a long standing policy that finalexams are to be administered and taken during predeterminedfinals periods. Periodically students faceconflicts between scheduled exams and work-relatedcommitments. For example, an unanticipated businesstrip or the start of an internship or new job(obtained after the date when it cost less to drop acourse). Such an event can create a conflict with preannouncedexam periods. In the event of a conflict,students are directed to speak directly with theirfaculty regarding the conflict. The resolution of thisconflict rests solely with the faculty member.Students with special circumstances, such as illnessor grave personal difficulties such as a death inthe family, should contact Academic Services or theEvening MBA and Weekend MBA Programs Office,which will work with the faculty in appropriate casesto find a resolution. Otherwise, students are expectedto be available to write examinations during scheduledexam periods and should not approach instructorswith requests to reschedule exams or to makespecial accommodations.The examination schedule for final exams isonline at programs.ChicagoBooth.edu/curriculum.Students should check the examination calendarcarefully when scheduling courses to avoid exam timeconflicts or enrolling in a schedule in which morethan two exams are scheduled on the same day. Thesepolicies extend to all graded work (midterms, takehomeexams, group projects, cases, etc.) for which adeadline is imposed by the instructor and detailed inhis/her course syllabus.Sexual HarassmentThe university is committed to maintaining an academicenvironment in which its members can freelywork together, both in and out of the classroom, tofurther education and research. The university cannotthrive unless each member is accepted as an autonomousindividual and is treated civilly, without regardto his or her sex, or, for that matter, any other factorirrelevant to participation in the life of the university.Members of the university should understand thatthis standard must shape our interactions regardlessof whether it is backed up by the threat of sanctions.Certain types of behavior may be inappropriate eventhough not “illegal”; speech can be offensive, eventhough allowed. Sexual harassment by any member ofthe university community is prohibited. Without feelingconstrained by specific definitions, any personwho believes that his or her educational or work experienceis compromised by sexual harassment shouldfeel free to contact an advisor or director in his orher appropriate program office to discuss the situation.A student also may seek assistance from asexual harassment complaint advisor. A current listof advisors is available online at uchicago.edu/sexualharassment. Academic Services in the Full-Time MBA Program Office informal procedures,including advising and mediation, do not preemptformal channels of complaint available within theuniversity. Formal complaints are handled throughthe appropriate area’s discipline process. For theentire policy, students should refer to the university’sStudent Manual of University Policies and Regulationsavailable online at uchicago.edu/docs/studentmanual.Student Consulting ProjectsStudent work performed for consulting projectsusing the Chicago Booth name, trademarks, servicemarks,and logos will be reviewed by the facultyunder the following conditions:1. All such projects must be reviewed, approved,and sponsored by a regularly appointed, full-timeChicago Booth faculty member (i.e., faculty withtitles of professor, associate professor, assistantprofessor, or clinical faculty member) before theprojects are undertaken.2. Proposals must be submitted to the appropriateprogram office at least six weeks in advance of thebeginning of a project.Student Handbook 2OO9–10 Regulations, Policies, and Procedures7

1. Access, attempted access, or actual theft throughuse of a computer or attempting to evade, disable,or “crack” passwords or other security provisions.2. The transfer or sharing of personal computeraccounts and passwords with another person.3. Commercial use or the seeking of personal gainthrough the use of university computing resources(including the network, databases, and email system)for business not related to the university or throughresale of computing resources or equipment.4. Deliberate distribution of a virus, worm, spam, orother software that may cause harm to other computersystems (within or outside the university).5. The use of a computer to examine or view withoutauthority any emails, data, text, or software notbelonging to the user.6. Concealing or misrepresenting your identity oraffiliation. While some forums may appropriatelyprovide for anonymous contributions, deliberatelymisrepresenting your identity or usingidentifiers of others is a serious abuse.7. Disruptive or other inappropriate use of a computer—forexample, to harass or interrupt others.8. Failing to comply with Computing Services’guidelines for maintaining the proper level ofsecurity on any computer connected to the university’snetwork (wired or wireless).9. Disconnecting Chicago Booth–owned computers/devices from the network for the student’s ownuse or for the use of the network connection.10. Violation of the Digital Millennium Copyright Act(DMCA) by downloading any type of copyrightedmaterials using Chicago Booth resources.The university’s policies and Chicago Booth’srules also apply to computing systems outside theUniversity of Chicago that are accessed via the university’sfacilities (i.e., email or remote logins usingthe university’s internet connections) and do notsupersede other rules of the university applicable tocomputing, such as rules against theft or damage ofphysical property. Network or computing providersoutside the University of Chicago also may imposetheir own conditions of appropriate use, for whichusers at this university are responsible.When any use of information technology at theuniversity presents an imminent threat to other usersor to the university’s technology infrastructure, systemoperators may take whatever steps are necessaryto isolate the threat, without notice if circumstancesso require. This may include rendering a student’saccount “inactive” if a student fails to comply withproper configuration parameters and sufficient virusprotection software, changing passwords, reading orlocking files, disabling computers, or disconnectingspecific devices or entire subnetworks from university,regional, or national voice and data networks.Drug Testing by EmployersIn recent years, many corporations recruiting andhiring MBA students have begun to require drug testsas a condition of employment. Career Services willprovide information about corporate testing practiceswhen they are known, but the school will notattempt to interfere in company personnel policieson screening for controlled substances.Faculty and StaffAll communications with faculty and staff should beconducted in a professional manner and limited toacademic and professional matters. Discussion inclass, in study groups, and in meetings with programadvisors should relate directly to topics pertaining tothe academic course or professional matters at hand.Academically, each student is responsible for:1. Preparing thoroughly for each session inaccordance with the instructor’s requests.2. Arriving promptly and remaining until theend of each class meeting, except in unusualcircumstances.3. Participating fully and constructively in all classroomactivities and discussions.4. Displaying appropriate courtesy to all involved inthe class sessions. Courteous behavior specificallyentails communicating in a manner thatrespects and is sensitive to the cultural, racial,sexual, and other individual differences in theChicago Booth community.10 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

5. Adhering to deadlines and timetables establishedby the instructor or study groups.6. Providing constructive feedback to faculty membersregarding their performance. Studentsshould be as objective in their comments aboutinstructors as they expect instructors to be intheir evaluations of students.The same standards apply to all meetings and communicationwith university and Chicago Booth staffmembers.Housing SystemThe university, through the Student Housing Office,has the responsibility for defining the character oflife in the house system. The university may takedisciplinary measures against residents who violateuniversity regulations, infringe upon the basic rightsof other residents, or whose conduct disrupts thegeneral welfare of the houses. The director and staffof the University House System determine whenhouse system discipline is imposed. Further informationis available in the university’s Student Manualof University Policies and Regulations.Career ServicesChicago Booth offers career services to Full-TimeMBA, Evening MBA, Weekend MBA, and ExecutiveMBA students and alumni. To uphold ChicagoBooth’s positive reputation within the businesscommunity while maintaining the school’s standardsof scholarship and professionalism, studentsmust observe the following policies:1. Students must accurately represent themselvesin all written and oral communications withcompanies (i.e., resumes, interviews, etc.).2. Students may not continue to interview and/orpursue other offers after accepting an offer. If astudent is pursuing a second internship, in additionto an initial internship (not instead of), he/she must be candid with both companies aboutthe initial internship offer/acceptance.3. Students may not renege on an accepted offer,verbal or written.4. Students must adhere to the Career Servicesrecruiting processes and procedures.5. Students are expected to use resources in theCareer Resource Centers with respect. Resourcesare not to be defaced or removed unless specificallyidentified as loan or give-away materials.Recruiting Eligibility for Full-Time MBAProgram StudentsAll current Full-Time MBA Program students are eligibleto participate in on-campus recruiting: once forinternship positions and once for full-time positions.To be eligible to participate in internship recruiting,students must be graduating in the Autumn, Winter,Spring, or Summer Quarter of the next academic year.Participation in recruiting for full-time positions mayonly take place within the 12-month period immediatelypreceding their expected graduation.If a student wishes to diverge from this sequence,a detailed request must be made, in writing, to theassociate dean of Career Services. If a student’s academicprogram lends itself to participation in internshiprecruiting twice, that request must be made, inwriting, to the associate dean of Career Services.Students who are not enrolled in any ChicagoBooth courses are not eligible to participate in oncampusrecruiting. Appeals for exceptions to thispolicy must be made, in writing, to the associatedean of Career Services. Most often, appeals aregranted for students in joint degree programs withChicago Booth but who are not taking courses atChicago Booth at the time they wish to participatein on-campus recruiting.Please see the Career Services Recruiting Policieswebsite, career.chicagobooth.edu/fulltime/about/policies/index.aspx, for further details on on-campusinterviewing policies and procedures, offer responseguidelines, the first-year recruiting period policy,and the full disclosure of adverse actions to offers ofemployment. Students also are expected to be familiarwith the policies on late cancellations and missedinterviews for on-campus interviewing. These can befound on the same website.Student Handbook 2OO9–10 Regulations, Policies, and Procedures11

Recruiting Eligibility for Evening MBA andWeekend MBA Program StudentsEvening MBA and Weekend MBA Program studentswho meet the following eligibility requirements maybe invited by companies to participate in the Full-Time MBA Program’s on-campus invitational interviewrecruiting for entry-level full-time employmentduring the Autumn Quarter of each year. Evening MBAand Weekend MBA Program students are not eligiblefor participation in on-campus internship recruiting.Evening MBA and Weekend MBA Program studentsmust abide by Career Services’ On-CampusRecruiting Policies and Procedures available at career.ChicagoBooth.edu/fulltime/about/policies/ocr.aspx,and meet the following eligibility requirements:1. Be seeking full-time employment.2. By the end of the Summer Quarter in the yearthey are planning to participate in on-campusrecruiting, have successfully completed at least12 courses that meet Chicago Booth’s degreerequirements.3. Be enrolled in at least one Chicago Booth courseduring the Autumn Quarter they are participatingin on-campus recruiting.4. Have the following documentation on file withCareer Services:a. A completed and signed EligibilityCertification form.b. Documentation to prove that they are notemployed, or have not received any financialsupport of reimbursement from theiremployer (i.e., that they paid 100 percentof all Chicago Booth tuition, fees, and otherexpenses) or prove, with a statement fromtheir employer on company letterhead, thattheir participation in on-campus recruitingdoes not violate corporate policy and thatthe company is aware that the student mayparticipate in autumn recruiting activities.5. Have not previously participated in on-campusinterviewing. Participation in on-campusrecruiting is only allowed once.6. Have participated in all mandatory recruitingtraining sessions.Trademark and FundsStudent use of the name of the school, trademarks,servicemarks, and logos must be in line with the corporateidentity standards prescribed in the corporateidentity manual for the business school. These standardsapply to printed materials, including letterhead,stationary, and brochures, as well as all threedimensionalobjects, such as t-shirts, pens, etc. Themarketing department of Chicago Booth must authorizeall usage. Failure to comply with the appropriateguidelines will lead to forfeiture of the materials.Individual students and representatives of studentgroups may, on occasion, need access to ChicagoBooth funds. Any misuse of Chicago Booth funds issubject to disciplinary action.Other University Policies andAdditional InformationConfidentiality of Student Records and InformationIn accordance with the U.S. Department of Educationand the Family Education Rights and Privacy Act(FERPA), the university and Chicago Booth mayrelease, without the express permission of a student,information that can be classified as “directoryinformation.” This information includes studentname, address, summer address, telephone number,date and place of birth, area of study, degree status,honors and awards, and graduation. Students mustprovide written permission to the university andChicago Booth to release any information regardingthe student’s academic record. FERPA does permitdisclosure of a student’s academic record to thefollowing parties, without consent, and under thefollowing conditions:■■■■School officials with legitimate educationalinterests;Other schools to which a student is transferring;Specified officials for audit or evaluationpurposes;Appropriate parties in connection with financialaid to a student;12 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

■■■■Organizations conducting certain studies for oron behalf of the school;Accrediting organizations;Appropriate officials in cases of health and safetyemergencies; andTo comply with judicial order or lawfullyissued subpoena.For a full listing of FERPA guidelines, studentsshould refer to ed.gov/policy/gen/guid/fpco/ferpa/index.html.Official Name ChangeStudents needing to update their school record dueto an official name change may complete a NameChange Form in Academic Services or the EveningMBA and Weekend MBA Programs Office. Studentsshould bring to the office a copy of official documentationof the new name. Acceptable forms of documentationinclude: marriage license, drivers license/state identification, or passport.The program office may request, on behalf of thestudent, a new Chicago Booth display name to be created.The display name will not replace the ChicagoBooth email address account assigned at the time ofadmission; however, an email alias can be created toreflect the new name.Electronic CommunicationIndividual Chicago Booth Computer AccountEach student is provided two computer accounts(Chicago Booth and CNetID) that include a username,password, and email address. The assignedusernames are unique identifiers and are tied tostudents’ university identification numbers (UCIDs);therefore, usernames cannot be changed.Use of university and Chicago Booth systems issubject to the Privacy and Acceptable Use Policy document,at computing.ChicagoBooth.edu/computing.All users of university and Chicago Booth systems aresubject to this policy and should be familiar with itscontent. The Chicago Booth account provides students’access to the following resources:■■■■■Chicago Booth computer labsEmail (mail quota is 1GB)Chicago Booth PortalCommunity DirectoryVPNThe CNetID account provides students’ access to thefollowing resources:■■■■Wireless networkingProxy access (reserved library online catalogs)cMore, cmore.uchicago.edu (to check grades andbursar account)Chalk, chalk.uchicago.eduForwarding CNetID Account EmailDuring the admissions process, admitted studentswill self-claim their CNetID from Chicago Booth. TheCNetID email account is set to forward to the ChicagoBooth email account. Students who previouslyattended the university must forward their CNetIDemail account to their Chicago Booth email account,or regularly check both accounts. Informationabout forwarding CNetID email can be found atcnet.uchicago.edu/cmail/bind.cgi?to=forwarding.Changing the Display Name of Chicago BoothEmail AccountStudents’ Outlook display name “From:” appearsin the format of last name, first name and middleinitial. A display name can be changed in casesinvolving official name changes, such as marriage ordivorce. Students submit appropriate documentationof the name change to an academic advisor or directorin their program office, who will request the creationof a new Outlook display name. The new email displayname will be created in the same format of lastname, first name and middle initial.Email AliasesAn alias (sometimes also called a nickname) is a pointerto your default Booth ID email address (userid@ChicagoBooth.edu). All email addressed to your aliaseswill arrive in the same inbox as email addressed to youruserid@ChicagoBooth.edu address. Students are ableStudent Handbook 2OO9–10 Regulations, Policies, and Procedures13

to choose via the Portal up to two aliases in any formatas long as the chosen alias is not in use. Please notethat some aliases have been restricted for use, i.e.,dean@ChicagoBooth.edu. Students will maintain theiroriginal Chicago Booth and CNetID usernames forlogging into systems. Students are expected to createaliases in keeping with the Chicago Booth standards ofprofessionalism, and ideally, should reflect a student’sfirst and last name in some combination.Administrative Email ListsAdministrators communicate program-specificinformation including deadlines and announcementsthrough official Chicago Booth email distributionlists. Administrative lists include:■■■■first-year-mba@lists.ChicagoBooth.edusecond-year-mba@lists.ChicagoBooth.eduevening-students@lists.ChicagoBooth.eduweekend-students@lists.ChicagoBooth.eduStudents are responsible for information contained inthese messages. No student may post to administrativelists unless special permission is granted by AcademicServices or the Evening MBA and Weekend MBAPrograms Office.1. Each list includes all active students from theappropriate program for the current quarter.Students are automatically subscribed and cannotunsubscribe from these lists.2. Administrative lists are maintained and moderatedby the respective program offices.3. Moderators read and approve all mail sent to thelist. If the message does not meet the criteria forthat list, it will not be approved.Course Email ListsEach course has a designated email address forenrolled students to communicate. Only studentswho are officially registered for the course and theinstructor are included in the mailing list. Emaillists are updated after each phase of registration, thennightly once all phases of registration are complete.1. Course lists are designed to facilitate and enhancethe learning process. Students are expected to usethese lists as a means to exchange ideas with oneanother on course content and to interact withfaculty. Students are automatically subscribed andcannot unsubscribe from these lists.2. Students are prohibited from using Chicago Boothcourse email lists for nonacademic related issuessuch as a marketplace (for selling of course textbooksor packets) or a survey tool (student solicitation ofunofficial feedback for course evaluations). Studentsshould be aware that course packets are dynamic, asfaculty members update their course materials eachtime they teach. Therefore, course packets shouldnot be resold. Students interested in posting personalmessages such as items for sale, lost and foundinformation, non-Chicago Booth sponsored functions,and/or selling textbooks should do so throughthe marketplace on the Chicago Booth BulletinBoard on the portal at portal.ChicagoBooth.edu. TheChicago Booth Bulletin Boards are password protectedand only members of the Chicago Boothcommunity may access them.Student Email ListsChicago Booth student groups may announce officialChicago Booth–related programming through eitherof the Full-Time MBA Program student lists(fystu-grp-events@lists.ChicagoBooth.edu orsystu-grp-events@ lists.ChicagoBooth.edu) or theEvening MBA and Weekend MBA programs studentlist (ptstu-grp-events@lists.ChicagoBooth.edu).Students also may post to the PhD Program eventslist at phdstu-grp-events@list.ChicagoBooth.edu.Only officially recognized Chicago Booth studentgroups may post event/programming messages tothe student group lists. All other postings must besent to Chicago Booth on the Community Groupsportal at portal.ChicagoBooth.edu.1. Each list includes all active students from theappropriate program. Students are automaticallysubscribed to these lists at the beginning of theacademic year and may unsubscribe at any time.14 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

2. The student lists are maintained and moderatedby the respective program offices.3. Moderators read and approve all mail sent tothe list. Messages sent to the student lists mustinclude the student group name and the eventname in the subject line with the event time andlocation included in the text of the message. Themessage must also include whether the group is aregistered Full-Time or Part-Time student group,and who may attend the event. If a message doesnot meet these criteria, it will not be approved.4. The University of Chicago Alcohol Policy prohibitsthe advertisement and discussion of alcohol inelectronic and written communication. If a messagereferences alcohol, it will not be approved.5. Messages sent to the Full-Time MBA Programstudent email list are cleared Monday throughFriday during business hours. Messages sent tothe Evening MBA and Weekend MBA programsstudent email list are cleared Monday throughFriday during business hours. Student groupsshould plan accordingly.Student Group Leader ListsEach cochair of an official student group in theFull-Time MBA Program is subscribed to studentleaders-09@lists.ChicagoBooth.edu.Each cochairof an official student group in the Evening MBA andWeekend MBA programs is subscribed to pt-studentleaders@lists.ChicagoBooth.edu.Student group advisors use these lists to communicatestudent group-specific deadlines and programmingto the group leaders. Officially recognizedstudent groups may also request a group email list fortheir student group. Student group cochairs shouldmeet with an advisor in the appropriate programsoffice to discuss how to create a group email list.Mailfolders, Bulletin Boards, and NewslettersFull-Time MBA Program student mailfolders areprovided on the first floor of Harper Center to facilitatecommunication within Chicago Booth. They arenot provided for the receipt of U.S. mail. Studentsshould check their mailfolders frequently as they areresponsible for the contents. Mailfolders for studentgroups and administrative offices are located at thebeginning of the student mailfolders.Academic Services posts important reminders,deadlines, opportunities, and announcementsof interest to students on the portal. The GraduateBusiness Council maintains electronic bulletinboards in three locations in Harper Center, includingthe Peter May Student Lounge, that provide up-todateinformation about ongoing events. The EveningMBA and Weekend MBA Programs Office maintainsscreens on the lobby level of Gleacher Center withup-to-date information about ongoing events.Evening MBA and Weekend MBA Program studentmailfolders are located on the first floor ofGleacher Center near the computer lab. Mailfoldersfor the student groups are located at the end of thestudent mailfolders. Students should check theirmailfolders regularly, as they are responsible forthe contents. In addition, bulletin boards abovethe mailfolders contain important notices andannouncements. Current Evening MBA andWeekend MBA students may post flyers on themarketplace section of the bulletin boards. A copyof the flyer/advertisement must be stamped andapproved by a member of the Evening MBA andWeekend MBA Programs Office staff, GleacherCenter 330, before posting.Community DirectoryThe Chicago Booth Community Directory is an onlinedirectory provided by the University of Chicago BoothSchool of Business. The Chicago Booth CommunityDirectory is specifically designed to facilitate communicationamong students and alumni for personalor Chicago Booth–related purposes.Privacy and SecurityChicago Booth has taken precautions to secure thepersonal information available through the ChicagoBooth Community Directory. The CommunityDirectory is password-protected to allow access byChicago Booth students and alumni only. Althoughthese precautions should effectively protect anypersonal information available through the ChicagoBooth Community Directory from abuse or outsideStudent Handbook 2OO9–10 Regulations, Policies, and Procedures15

interference, a certain degree of privacy risk is facedany time information is shared over the internet.Through viewing options provided to students andalumni, the Chicago Booth Community Directoryallows students and alumni to control personal informationavailable to one another. Please note that currentstudents can search for other current studentsand alumni from all programs.Guidelines for Proper UseInformation available through the Chicago BoothCommunity Directory may be used for specific personaland Chicago Booth–related purposes only. Useof the Chicago Booth Community Directory for anycommercial, public or political mailing is prohibited.Prohibited uses of the information within theChicago Booth Community Directory include, butare not limited to:or timeliness of this information. Use of the ChicagoBooth Community Directory website is a privilege. Byusing the system, students agree to:■■Abide by the Chicago Booth CommunityDirectory policies and the policies found inthe Chicago Booth Student Handbook; andIndemnify, defend, and hold harmless ChicagoBooth, the University of Chicago, and theirrespective agents from and against any and alllosses, claims, damages, costs, and expensesthat may arise from use of the Chicago BoothCommunity Directory website or breach of thesepolicies. Chicago Booth will provide notice toany such action or claim, and reserves the rightto participate, at the student’s expense, in theinvestigation, settlement, and defense of anysuch action or claim.■■■■■■■■Advertising and solicitations for commercialservices;Activities that are illegal or fraudulent;Activities that inaccurately imply endorsement,approval, or sponsorship by the University ofChicago and/or Chicago Booth;Exchanges that can be confused with officialcommunications of Chicago Booth;Mailings using a false identification;Activities that violate other alumni users’ privacy,such as granting access to the system or distributinginformation obtained from the services;Posting of obscene materials or use of obsceneor vulgar language, as defined by the universityharassment policies;Creation of profane, fraudulent, or obscenealiases. All aliases adopted by the Chicago BoothCommunity Directory users are subject toapproval by Chicago Booth.Liability and IndemnityThe reliability of the information available throughthe Chicago Booth Community Directory website islargely dependent upon the actions of students andalumni. Chicago Booth can make no representationsabout the accuracy, reliability, completeness,Chicago Booth reserves the right to drop or preventdelivery of any email violating the above acceptable usepolicy, including all unsolicited bulk email or emailcontaining a virus. Chicago Booth staff may periodicallyreview email flagged as a violation of the terms ofservice for the sole purpose of monitoring unsolicitedbulk email and virus filtering performance.Chicago Booth reserves the right to discontinueany or all online services at any time or to revisethe terms and policies of this acceptable use agreement.If the policies are revised, the updated policieswill be posted on the Chicago Booth CommunityDirectory website. Students should review the policiesperiodically, particularly after any updates, toensure that you are familiar with them.Chicago Booth is not responsible for screeningcommunications/bulletin board postings. ChicagoBooth, however, reserves the right to reorganize ordelete any postings or message boards and may atits discretion reassign a topic’s ownership. ChicagoBooth expects community members to exhibit thesame level of respect for others in this forum as inany other Chicago Booth–related venue. If ChicagoBooth determines that a user’s participation in theChicago Booth Community Directory may create aliability for Chicago Booth or that the user has vio-16 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

lated the policies set forth herein, Chicago Boothreserves the right, in its sole discretion, to takeactions against the user including expel a user and/or deny a user further access to the Chicago BoothCommunity Directory.Student Contact InformationStudents maintain their contact information via theCommunity Directory accessible via the ChicagoBooth Portal at portal.ChicagoBooth.edu. The followingcontact information is required by Chicago Boothand/or the University of Chicago:■■■Home: the location where a student is currentlyliving; must be in the U.S. for student visa holders;Foreign: the permanent international address forstudent visa holders;Emergency Contact: the name and contactinformation of an individual to whom universityadministrators could speak should the studentbe incapacitated.The following contact information can be maintained,but is not required:■■Permanent: a home residence, often the parents’home address;Business: contact information at a placeof employment.When maintaining their contact information inthe Community Directory, students must designateeither the home or business address as the place forschool communication to be sent.The Community Directory is an internal ChicagoBooth resource. Students who do not wish for theircontact information to be viewed by other ChicagoBooth students may elect to have it suppressed.Privacy Display OptionsStudents who do not wish for their contact informationto be viewed by other Chicago Booth studentshave the option when updating their address recordsin the Community Directory to check boxes to suppressinformation. By checking any of the boxes in yourHome or Business address records, your entire addressrecord also will not be viewable to other student usersof cMore, the University of Chicago directory.Student-Owned Equipment or Property for ChicagoBooth ActivitiesThe university’s insurance policy will not, underany circumstances, reimburse or replace the theft ofuninsured personal property. Therefore, the use ofpersonal property for Chicago Booth activities mustbe approved by an authorized Chicago Booth staffmember and the items insured under the owner’sinsurance policy prior to use.An authorized Chicago Booth staff member mustfirst approve the use of student equipment or otherpersonal items for Chicago Booth activities. This procedurerelates only to items with a single or aggregatevalue greater than $500. An authorized person is onewho has signature authority to issue reimbursementsin conjunction with this procedure. Giving approvalmeans that Chicago Booth will take some financialresponsibility toward the replacement of the items ifstolen. In order to minimize the replacement expense,all approved student property must be insured througha homeowner’s insurance policy or a personal renter’s/homeowner’s insurance policy. Documentation verifyinginsurance coverage is necessary.In the event that the student’s property is notcovered by an existing insurance policy, the authorizedChicago Booth staff member must requestthat the student purchase homeowner’s or renter’sinsurance. The authorized staff member will thenreimburse the student for a portion of the premium—typically the cost of six months’ insurance ($80). Ifthe insured property is stolen, and the theft is not aresult of user negligence, the authorized staff memberwill issue a reimbursement to the student for theamount of the deductible ($250); the student will beresponsible for collecting the remainder from theinsurance company. All thefts must be reported tothe police and copies of police reports provided toboth Chicago Booth and the insurance company.If students who have been informed of theprocedures fail to obtain necessary approval andsubsequently use their property for Chicago BoothStudent Handbook 2OO9–10 Regulations, Policies, and Procedures17

activities, Chicago Booth is not responsible for reimbursingthe replacement cost of the property if stolen.The associate dean of the appropriate programoffice should review extenuating circumstances.Each department is responsible for establishingthe approval guidelines and for communicating thisinformation to the students in their areas.Students with DisabilitiesIt is a policy of the University of Chicago to complywith the Americans with Disabilities Act and Section504 of the Rehabilitation Act as amended. Studentswith disabilities, including learning-related disabilitiesthat might qualify for academic programaccommodation(s), must notify the Coordinator ofDisability Services in the university at 773.834.4469.Appropriate, professional documentation verifyingthe disability and specifying the recommendedaccommodation(s) must be provided to support therequest. Assuming the documentation is current andcomplete, the review and decision process may takeup to 10 weeks. Approved accommodation(s) areimplemented by Academic Services in the Full-TimeMBA Program or the Evening MBA and WeekendMBA Programs Office.VendorsChicago Booth does not permit vendors sellingproducts or services access to Chicago Booth studentsvia email distribution lists, the online studentdirectory, the Chicago Booth-printed Facebook,mailfolders, and/or tables in Harper Center andGleacher Center. Vendors may market availableproducts and services by placing an advertisementin Chicago Business. Vendors’ use of a student listsmust be used solely for the purpose of contract andcannot be sold to a third party.Vendors interested in targeting students inthe Full-Time MBA Program also may sponsor aLiquidity Preference Function (LPF) through theGraduate Business Council. The director of StudentPrograms and Events for the Full-Time MBAProgram can provide information on sponsorship.Permanent Name BadgesAll Full-Time MBA, Evening MBA, and WeekendMBA Program students officially participating inthe on-campus recruiting process are provided witha permanent name badge which includes a student’spreferred first name, last name, and class year.Students are expected to wear their name badge at allCareer Services corporate presentations and recruitingevents and also are encouraged to wear it at allschool-sponsored social events.To replace or purchase a second name badge fora nominal fee, Full-Time MBA Program studentsshould visit the Full-Time MBA Program Office,located in Harper Center 122. Evening MBA andWeekend MBA Program students should visit theCareer Services Office located in Gleacher CenterSuite 440.Evening MBA and Weekend MBA Program studentswho are not participating in the on-campusrecruiting process will be able to order a permanentname badge through an online poll at the beginningof each quarter for a nominal fee. These namebadges will include a student’s preferred first nameand last name.Chicago Booth Access CardFull-Time MBA Program students are provided aphoto Booth access card which allows building accessduring non-public hours as well as access to theAndrew M. and Sharon Sadow Alper Student Studyand group study rooms. Students are expected tocarry the Booth access card as well as the ChicagoCard (UCID) while inside Harper Center as theymay be asked to show their card as proof of ChicagoBooth student status. To report and replace lost orstolen Booth access cards Full-Time MBA Programstudents should visit Booth Facilities and OperationsDepartment, Harper Center 114.Evening MBA and Weekend MBA Programstudents can request a Harper Center access cardthrough an online poll at the beginning of everyquarter. Evening MBA and Weekend MBA Programstudents should report and replace Booth accesscards through the Evening MBA and Weekend MBAPrograms Office, Gleacher Center 330.18 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

Chicago Booth Tent CardsFull-Time MBA, Evening MBA, and Weekend MBAProgram students are provided name-specific tentcards for use in the classroom. Full-Time MBAstudents will receive permanent tent cards in theirmailfolder at the start of Autumn Quarter. To replaceor purchase a tent card, Full-Time MBA Programstudents should visit the Full-Time MBA ProgramOffice, located in Harper Center 122. For a nominalfee, students can obtain a temporary paper tent cardat the Chicago Booth Business Center located inHarper Center 108A.Evening MBA and Weekend MBA students receivetwo tent cards at orientation. Evening MBA andWeekend MBA students will also receive new tentcards in their mailfolder at the start of Autumn andSpring quarters. Tent cards are available at anytimeduring the quarter in the Evening MBA and WeekendMBA Programs Office for a nominal fee of $2.Student LockersFull-Time MBA Program students are assigned apersonal lock and locker located in the locker roomon the classroom level, C73 in Harper Center. Toreport a problem with their locker, lock and/or combination,or any other facility-related problem withthe locker room, students should contact the ChicagoBooth Facilities and Operations Department, HarperCenter 114.Evening MBA and Weekend MBA students haveaccess to pay lockers located on the lobby level ofGleacher Center. The lockers cost 25 cents (quartersonly), which is returned when the items areremoved. Thursday through Sunday, items maybe left in the lockers overnight. Sunday throughWednesday, the lockers are cleaned of all items atmidnight each night. Please direct all inquires ofremoved items to the Security Desk located in thelobby of Gleacher Center.Videotaping ClassesChicago Booth does not offer videotaping of classes,teleconferencing into class, or any other means ofremote communication for real-time student viewingor listening. Attendance at, and uninhibited participationin, classes is an integral part of a Chicago Bootheducation. Chicago Booth does not adopt policies andpractices that inhibit free and open participation inclasses or encourage individuals to be absent. A studentwho faces an unavoidable absence should ask aclassmate to audio record (with faculty permission) ortake notes on the lecture on his or her behalf.Photo RightsThe University of Chicago and Chicago Boothreserves the right to use photos taken during class,programs, and events for promotional purposes.Students who do not wish to have their photo usedin promotional materials should submit a writtenstatement indicating such to the appropriateprogram office.School ClosingIn the unlikely event that the university is forced tocancel classes because of severe weather, radio stationsWBBM 780 AM and WGN 720 AM will broadcastschool closing announcements on the day in question.Classes on the Hyde Park campus at HarperCenter—day and evening—will be canceled if andonly if the university officially closes. The decisionwhether to cancel the downtown campus classes atGleacher Center will be made by 3 p.m. on the day inquestion.Full-Time MBA Program students should checkfor an email message or with the Full-Time MBAProgram Office at 773.702.8197 or Faculty Services at773.702.7114.Evening MBA and Weekend MBA students shouldcheck for an email message or with the Evening MBAand Weekend MBA Programs Office at 312.464.8660or Faculty Services at 773.702.7114.Student Handbook 2OO9–10 Regulations, Policies, and Procedures19

hearing on questions of possible student misconduct.A disciplinary inquiry enjoys neither the advantagesnor the limitations inherent in an adversarialproceeding of a court of law. A student may be heldaccountable for his or her misconduct to externalcivil, criminal, and administrative processes as wellas to the university. The university’s disciplinarysystem normally will proceed regardless of thoseexternal processes. A disciplinary committee is notbound by external findings or adjudication. For thecomplete text of the university’s disciplinary system,please refer to the Student Manual of University Policiesand Regulations or uchicago.edu/docs/studentmanual.Chicago Booth Disciplinary ProceduresAny allegation against a student that requires disciplinaryaction, whether brought by a faculty member,a member of the administration, a student, orother complainant, must be detailed in writing tothe associate dean/director of the respective MBAprogram. The student charged with possible misconductis contacted by the associate dean/directorand informed of the accusations and relevant details.The student is asked to prepare a written response tothe accusation. The associate dean/director will thenconvey the response to the dean’s office who willreview the facts to determine if the case should bebrought to a faculty disciplinary committee.If a committee is to be convened, a deputy deanwill appoint two tenured faculty members and twostudents to the committee and will serve as chairpersonin a nonvoting capacity. In the event of a tie, thechairperson functions as a tiebreaker. The associatedean/director acts as a liaison to the student andassembles any required documentation for the committee.The associate dean/director and a representativeof the university’s Dean of Students Office willattend the disciplinary hearing in a nonvoting, advisorycapacity. All parties involved in the dispute willbe invited to appear in person before the full committee.In addition, the student may have an advisorpresent at the disciplinary hearing. However, thestudent will be expected to speak for him- or herselfbefore the disciplinary committee. No member of thecommittee may engage in independent investigationsor have contact with any of the parties outside of thescheduled meetings. The chairman or the associatedean/director will notify the student of the committee’sdecision immediately after the hearing in amanner agreed upon prior to the hearing and laterin writing.A request for a review of the decision may bemade in writing to the dean of students of theuniversity. Requests for a review must be receivedwithin 15 days of the date when the original decisionwas rendered. The review is conducted by a reviewboard convened by the dean of students in the universityand consists of a representative of the Officeof Campus and Student Life at the university, onemember of the Chicago Booth faculty, and a ChicagoBooth student. This review board, whose decision isfinal, does not conduct a rehearing of the matter, nordoes the student ordinarily appear before the board.The board does reserve the right to ask the student toappear in order to clarify aspects of his/her request.The only grounds for review are that prescribedprocedures were not followed, the penalty will haveunforeseen consequences for the student that areharsher than intended, or new evidence previouslyunavailable to the disciplinary committee bearsimportantly in the student’s favor.Student Handbook 2OO9–10 Regulations, Policies, and Procedures21

MBA and IMBA DegreesLength of Study for MBA and IMBAA Full-Time MBA Program student usually completesthe degree requirements in six quarters: four quartersof three courses and two quarters of four courses.Additionally, Full-Time MBA Program students arerequired to take LEAD in the Autumn Quarter of thefirst year. Students can complete the program in lesstime, but because the course of study is demandingand there may be financial implications, a student isencouraged to speak with an academic advisor beforepursuing an accelerated program.An Evening MBA or Weekend MBA Programstudent may take from two and a half to five years tocomplete the degree; the average time of completionis three years.Students are expected to graduate in the quarterthey complete their degree requirements. If a studentfails to submit an application for graduation in thequarter the degree requirements are met, ChicagoBooth will graduate the student in the followingquarter.The deadline to complete the degree requirementsis five years (20 quarters). Full-Time MBAProgram students should petition the director ofAcademic Services in writing for extensions; EveningMBA and Weekend MBA Program students shouldpetition a academic advisor in the Evening MBA andWeekend MBA programs. No course more than fiveyears old will count toward the degree requirements.MBA Degree Requirements1. For Full-Time MBA Program students, satisfactorycompletion of the noncredit LEAD course,for which no tuition is charged. For Evening MBAand Weekend MBA program students, satisfactorycompletion of the noncredit Effective Leadershipcourse, for which no tuition is charged.2. Satisfactory completion of 20 courses at theUniversity of Chicago, of which at least 14 arefrom the Chicago Booth curriculum, and whereone course equals 100 units of credit.3. Satisfactory completion of the Foundations,Functions, Management, Business Environmentrequirements (these must be nine distinctChicago Booth courses with the exceptions notedon the online curriculum page, at programs.ChicagoBooth.edu/curriculum/degree.aspx), andremaining elective options.4. A cumulative grade point average of at least C+(2.33) in all courses counted toward the MBAdegree for students who matriculate in Autumn2006 or subsequent quarters. A cumulative gradepoint average of at least C (2.0) in all coursescounted toward the MBA degree for students whomatriculated prior to Autumn 2006.IMBA Degree Requirements1. Satisfactory completion of the noncredit LEAD orEffective Leadership course, for which no tuitionis charged.2. Satisfactory completion of 20 courses at theUniversity of Chicago, of which at least 14 arefrom the Chicago Booth curriculum, and whereone course equals 100 units of credit.3. Satisfactory completion of the Foundations,Functions, Management, Business Environmentrequirements (these must be nine distinctChicago Booth courses with the exceptions notedon the online curriculum page, at programs.ChicagoBooth.edu/curriculum/degree.aspx), andremaining elective options.4. Satisfactory completion of the internationalbusiness course requirements: either 33501 or33502 and four additional international businesscourses (see list on the online curriculum page,at programs.ChicagoBooth.edu/curriculum/degree.aspx). IMBA candidates must complete atleast one international business course in theirfirst year. Students may count up to two non-Chicago Booth courses toward their internationalbusiness requirements. These may include twocourses from IBEP Study Abroad (subject to22 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

faculty approval), two courses from a Universityof Chicago division other than Chicago Booth(selected from a pre-approved list), or onefrom each.5. Implicit in the IMBA degree is expertise in internationalbusiness. Recognition of an internationalbusiness concentration would be redundant;therefore, no IMBA student may earn an internationalbusiness concentration.6. One quarter of study abroad through the ChicagoBooth International Business Exchange Program(IBEP). As participants in IBEP, students maynot take any of their other Chicago Booth ornon-Chicago Booth courses for pass/fail grading.7. Declared IMBA students are eligible to studyabroad during Spring Quarter of their first yearif they have successfully completed a minimumof seven courses and completed the languageassessment exam. This is limited to partnerschools with spots available only.8. Advanced proficiency of at least one foreign languagedemonstrated by achieving an AdvancedLow rating on the ACTFL exam no later thanFriday, Week 4, of the quarter of graduation.9. A cumulative grade point average of at least C+(2.33) in all courses counted toward the MBAdegree for students who matriculate in Autumn2006 or subsequent quarters. A cumulative gradepoint average of at least C (2.0) in all coursescounted toward the MBA degree for students whomatriculated prior to Autumn 2006.10. Students unable to fulfill the IMBA degreerequirements must petition in writing to thedirector of the Office of International Programsto withdraw from IMBA status by Friday, Week1, of the graduating quarter in order to graduatewith the MBA degree.ConcentrationsIn completing degree requirements, students mayelect to earn concentrations in certain subject areas.Concentration requirements are outlined onlineat programs.ChicagoBooth.edu/curriculum/concentration.aspx. To earn a concentration,students must:1. Complete for a grade of D or better in eachrequired course of the concentration sequence;and2. Obtain a minimum, cumulative GPA of 2.33within that course sequence.Graduate Program in HealthAdministration and Policy (GPHAP)Students may apply to this certificate program intheir first year. If accepted, students pursue a courseof study by meeting the requirements for the MBAdegree, including directed electives in health administrationand policy issues. These elective courses aretaught in the Harris School of Public Policy Studiesand/or the School of Social Service Administration.The program is administered by the GPHAP ProgramOffice. Further information can be found at gphap.uchicago.edu and inquiries can be directed togphap@chas.uchicago.edu.Evening MBA and Weekend MBA Program studentsinterested in pursuing the IMBA degree must firstpetition the associate dean of the Evening MBA andWeekend MBA programs.Student Handbook 2OO9–10 Regulations, Policies, and Procedures23

Special ProgramsDual DegreesStudents may apply to and be accepted by anotherdegree program at the university with which ChicagoBooth does not have a joint degree program. Studentswho decide to matriculate to the second program takea leave of absence from Chicago Booth in the quartersthey will pursue their coursework at the other division.Conditions of the leave of absence and inactivestatus apply to students pursuing a dual degree. Dualdegree students may not participate twice in oncampusinterviewing for internships.Students apply for loans for the second programthrough the Student Loan Administration.Please contact the Student Loan Administration at773.702.6061 for information.Joint Degree ProgramsPrograms OfferedChicago Booth offers the following joint degreeprograms at the University of Chicago:In the Social Sciences Division (MA):Committee on International RelationsEast Asian StudiesEastern European/Russian StudiesLatin American StudiesMiddle Eastern StudiesSouth Asian StudiesProfessional school programs:Harris School of Public Policy Studies (MPP)University of Chicago Law School (JD)Pritzker School of Medicine (MD)School of Social Service Administration (MA)There are no joint MBA/PhD or MBA/MS programs.Application and Notification of StatusChicago Booth students applying to a University ofChicago professional school must be admitted to andbegin that program before beginning their secondyear in the MBA or IMBA program. Full-Time MBAProgram students interested in pursuing a jointdegree program in the Social Sciences Division mustapply to their program of interest by Friday, Week 1,of Winter Quarter of the first year. Evening MBA orWeekend MBA Program students interested in pursuinga joint degree program in the Social Sciencesdivision must apply to their program of interest byFriday, Week 1, of their second quarter. Studentsaccepted by another University of Chicago programmust notify Academic Services in the Full-Time MBAProgram or the Evening MBA and Weekend MBAPrograms Office to update their status to joint degree.Students in one of the above University ofChicago divisions must apply to and be accepted byChicago Booth before beginning their final year intheir division or professional school.Students who previously earned a degree atthe university are not considered joint degree; theycomplete the MBA or IMBA degree requirementsin their entirety.Academic and Residency RequirementsJoint degree students have academic requirementsfor each degree. The MBA requirements are:1. Satisfactory completion of the noncredit LEADcourse, for which no tuition is paid.2. Satisfactory completion of 14 Chicago Boothcourses, consisting of Foundations*, Functions,Management, and Business Environmentrequirements, and five electives.3. A cumulative grade point average of at least C+(2.33). Please refer to the section Grade PointAverage for the MBA for a description of the calculationmethod.4. May not take any of the 14 Chicago Booth coursesfor pass/fail grading.5. May not take more than 20 Chicago Booth courses.24 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

*Students in the joint degree program with the HarrisSchool of Public Policy Studies may count their twocourseMicroeconomics and/or two-course Statisticssequence toward their MBA degree requirements. Indoing so, MBA/MPP students must then satisfactorilycomplete six or seven electives from the ChicagoBooth curriculum.Courses Taken before MatriculationJoint degree students may count up to three ChicagoBooth courses taken before matriculation to ChicagoBooth toward their MBA degree requirements underthe following conditions:1. Courses may not have been graded pass/fail orofficial audit R.2. Grades earned may not have been lower than C.3. Students will receive 2,000 bid points perapproved course.Joint Degree Programs/Financial RequirementsJoint degree students have a financial requirementfor each program. The financial requirement forthe MBA is to pay tuition at the Chicago Booth ratefor 14 courses, where the courses can be from eitherdivision. This requirement is typically met by beingregistered by Chicago Booth during four quarters.Students in the Social Sciences Division registerfor all courses through Chicago Booth; a percentageof their tuition is annually transferred to the SocialSciences Division.Joint Degree Programs/Access to Booth StudentServices and ActivitiesJoint degree students must first matriculate intoChicago Booth and complete Core to receive thestudent services, bidding privileges, facility access,programs, and event benefits offered to active Boothstudents. This includes holding leadership positionsin official Chicago Booth student organizations. Priorto matriculation, access is restricted to that of non-Chicago Booth student status.Chicago Booth and University of Chicago CourseRegistration When in Chicago Booth ResidencyJoint degree students bid for Chicago Booth coursesthrough iBid, per the stated deadlines. To enroll in aUniversity of Chicago course, they should completea University of Chicago course registration form inthe appropriate program office. University of Chicagocourses are added to students’ schedules administratively;students will be charged Chicago Booth tuitionfor their University of Chicago courses. Studentsare subject to the standard tuition penalties for latedrops of Chicago Booth or University of Chicagocourses when in Chicago Booth residency.Chicago Booth Course Registration When Not inBooth ResidencyJoint degree students bid for Chicago Booth coursesthrough iBid, per the stated deadlines. Students aresubject to the other school’s/division’s tuition penaltypolicies for late drops of Chicago Booth or Universityof Chicago courses.Bidding for Chicago Booth Courses andBid Point AccrualAll joint degree students begin with 10,000 bid points.Students have access to iBid in all quarters and shouldalways bid for Chicago Booth courses through iBid, perthe stated deadlines. Joint degree students earn 2,000bid points for all Chicago Booth courses taken (excludingLEAD or Effective Leadership), and for all University ofChicago courses taken in Chicago Booth residency; theywill not earn bid points for University of Chicago coursestaken outside of Chicago Booth residency.Career Services for Full-Time MBAProgram StudentsStudents must matriculate into Chicago Booth and participatein Core and Career Essentials to take part inChicago Booth recruiting activities. Joint degree studentswho begin their programs at Chicago Booth may be eligibleto participate twice in on-campus recruiting forinternship positions, and once in on-campus recruitingfor permanent positions. Requests to participate ininternship recruiting for a second time must be madein writing to the associate dean of Career Services.Student Handbook 2OO9–10 Regulations, Policies, and Procedures25

Grade Point Average for the MBAJoint degree students who matriculated in AutumnQuarter 2006 and subsequent quarters must achievea C+ (2.33) cumulative GPA in their Chicago Boothcourses in order to receive the MBA degree. Jointdegree students who matriculated prior to AutumnQuarter 2006 must achieve a C (2.0) average in theirChicago Booth courses in order to receive the MBAdegree. Grade point averages for joint degree studentsare based on all courses counted toward the MBAdegree and concentration requirements (excludingLEAD or Effective Leadership). The number ofcourses used to calculate the grade point average forhonors consideration depends on how many coursesare taken in the student’s graduation quarter.Financial Aid/ScholarshipsEach school awards financial aid separately, andeligibility is determined by residency. In the eventa joint degree student is offered a Chicago Boothscholarship, support will be prorated for 20 coursesprovided your joint program does not offer youscholarship support. Maximum scholarship supportonly covers tuition. Contact Chicago Booth’s Office ofFinancial Aid for complete details.GraduationOne quarter prior to graduation, students file degreeapplication materials with each school. Students mustreceive both degrees in the same quarter. The onlyexception is for students in the joint degree programwith the Pritzker School of Medicine; these studentsmay earn their MBA prior to completing the MD.International Business ExchangeProgram (IBEP)Chicago Booth Students Outbound on Exchangefor One QuarterGeneral InformationChicago Booth students may study abroad at oneof Chicago Booth’s recognized partner schoolsaround the world. All Chicago Booth students inthe Full-Time MBA, Evening MBA, and WeekendMBA programs and the PhD Program are eligible toparticipate in the International Business ExchangeProgram (IBEP). Detailed information about programlocations, language of study, and site characteristicsand the IBEP application can be found atChicagoBooth.edu/ibep. Further curricular informationand past participant surveys are availablein International Programs, Harper Center 122,phone: 773.702.4499.Academic RequirementsBefore studying abroad, students should completea minimum of 10 Chicago Booth courses, includingmost Foundations, Functions, Management, BusinessEnvironment requirements; however, declared IMBAstudents who have completed a minimum of sevencourses (it is required that at least one is in internationalbusiness) are eligible to study abroad. Specific languageand academic prerequisites vary across IBEP programs.Chicago Booth students enroll in a full courseload at the IBEP schools, as defined in the IBEPAdmissions letter. Students must successfully completeall IBEP course work with a grade of D or better(or, for alternative grading scales, as defined by theIBEP Admissions letter) in order to earn three electivecredits for study abroad. These course creditsare noted on the University of Chicago transcript asMBA Study Away, and are graded internally as pass/fail. These courses also count against the six non-Chicago Booth courses students are permitted totake in their program of study. By participating in anIBEP exchange, students use their two pass/fail gradingoptions. Students who have completed one IBEPexperience will not receive any academic credit foradditional course work completed abroad.Chicago Booth students successfully completingcoursework through a short-term IBEP exchange earnone elective course credit for their study abroad. Thiscredit is noted on the University of Chicago transcriptas MBA Study Away, and is graded internally as pass/fail. By participating in a short-term IBEP exchange,students use one of their two pass/fail gradingoptions. Students are not eligible to participate inmore than one short-term IBEP experience.26 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

Joint degree students may participate in IBEP;however, the exchange will not result in electivecredit being applied to the Chicago Booth degreerequirements. It will help satisfy the financial obligationto Chicago Booth.Participants in one-quarter exchanges are eligiblefor financial aid for their study abroad. Fortranscript verification reasons, students may notgraduate in the quarter in which they are abroad.WithdrawalStudents who withdraw from IBEP after the depositdeadline will lose their deposits. Students who withdrawfrom IBEP after enrolling in courses at theexchange school will be subject to the grading policies(failing, withdrawal, incomplete, or other designations)of the exchange school, and subject to thestandard tuition penalty schedule of the Universityof Chicago.International Students Inbound on Exchangefor One QuarterExchange students nominated by Chicago Boothpartner institutions are welcome in the Autumn,Winter, and Spring quarters. Students may participateon exchange at Chicago Booth for a maximumof two quarters. Students enroll in a full-time loadof MBA courses (three or four) at the University ofChicago, choosing from a variety of electives bothinside and outside Chicago Booth. Students are noteligible for Dean’s Honor List, nor will they earnconcentrations.Each student’s home institution grants credit forwork successfully completed while here on exchange.Students who study at Chicago Booth as an exchangestudent, and subsequently apply and are acceptedto Chicago Booth, may not count any of their previouslycompleted Chicago Booth/University of Chicagocourse work toward their MBA degree requirements.Student Handbook 2OO9–10 Regulations, Policies, and Procedures27

Student StatusFull-Time StatusFor Full-Time MBA Program (including IMBA) students,the University of Chicago defines full-timestatus as being registered in three courses or more ina quarter. Full-Time MBA Program students may livein student housing, are eligible for university healthinsurance, and may apply for financial aid throughChicago Booth’s Financial Aid Office. Students on veterans’benefits have special registration requirements.Students with F-1 or J-1 visas must enroll in aminimum of three courses per quarter, except forsummer or in their graduating quarter if they do notneed three courses to fulfill their degree requirements.Graduating students with student visas whodo not need three courses to meet degree requirementsmust submit a petition form to the Office ofInternational Affairs. Student visa holders applyingfor permanent residency or any other visa type thatdoes not require a full-time course load, are maintainedunder student visa status until their change ofstatus is final.When considering an internship or a change inregistration of less than three courses in a quarter,Full-Time MBA Program students should investigatethe implications carefully with their academicadvisor. Full-Time MBA Program students receivingfinancial aid (loans or scholarships) who planto decrease their course load must contact ChicagoBooth’s Financial Aid Office before doing so, aseligibility may be affected.Part-Time StatusFor Evening MBA and Weekend MBA Program students,the University of Chicago defines part-timestatus as being registered for at least one course perquarter. Evening MBA and Weekend MBA Programstudents registered in at least two courses are eligibleto apply for federal loans or loan deferments.Evening MBA and Weekend MBA Program studentswho plan to take three or more courses in a quartermust consult with one of the academic advisorsof the program. Evening MBA and Weekend MBAProgram students who take more than two coursesper quarter are not considered to have Full-TimeMBA Program status.Inactive StatusStudents are placed on inactive status under thefollowing circumstances:■■■Leave of absence for any reasonFull-Time MBA Program students who have notregistered for courses (except Summer Quarter)Evening MBA and Weekend MBA Programstudents who have not registered for coursesfor more than three consecutive quartersStudents will be notified by U.S. mail sent to theirlast current address that they have been placed oninactive status.Inactive students do not have access to thefollowing Chicago Booth and university privileges:■■■■■■■■■iBid and other password-protected academicinformation, such as course evaluations,restricted course materials, and ChalkGTS and other password-protected careerservices informationCommunity Directory, except to update addressinformationFinancial aidHealth insurance, except for Full-Time MBAProgram students taking a leave of absence formedical reasonsHealth services provided to Full-Time MBAProgram students at the Student Care Center andthe Student Counseling and Resources ServicesUniversity librariesUniversity athletic facilitiesChicago Booth and university student events andassociated leadership roles28 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

Students’ Chicago Booth email accounts remainactive while on inactive status. After four quartersof inactive status, students are removed from theadministrative email distribution lists. They areautomatically added back to these lists upon resumingactive status. Access to password-protectedinformation on the Chicago Booth Portal is regainedupon resuming active status.Students’ university CNetID becomes dormantfor students who are not registered for courses for sixor more months. Upon registration in the quarter ofreturn, the CNetID is automatically reactivated.Students regain access to all Chicago Booth anduniversity privileges listed above in the quarter ofregistration.Leave of AbsenceRegistered students wishing to take a leave of absenceduring the current quarter should file a Leave ofAbsence form available at their program office.Tuition penalties and fees are assessed as scheduled.Student-Initiated Leave of AbsenceFull-Time MBA Program students wishing to takea leave of absence may do so only after completingtheir first quarter of enrollment. Students shouldmeet with, and obtain a Leave of Absence formfrom an academic advisor in Academic Services.Students are responsible for contacting ChicagoBooth’s Financial Aid Office and Career Services.International students also must complete anadditional leave of absence form with the Office ofInternational Affairs. Students living in universityhousing should contact the University HousingOffice. Students planning an internship quarter,other than the Summer Quarter, should notify anacademic advisor and Career Services to understandthe implications of this decision.Evening MBA and Weekend MBA studentswishing to take a leave of absence may do so onlyafter completing their first quarter of enrollment.Students planning to not register for more thanthree quarters should meet with and obtain a Leaveof Absence form from an academic advisor in theEvening MBA and Weekend MBA Programs Office.Students are responsible for contacting ChicagoBooth’s Financial Aid Office.Administrative Leave of AbsenceChicago Booth reserves the right to place a studenton an administrative leave of absence for lack ofacademic progress or performance, disciplinarysanctions, Category Two restrictions, and othersuch circumstances. When an associate dean/directordetermines, in consultation with the StudentCounseling and Resource Services director (or his orher designee), that a student’s continued presence oncampus poses a substantial risk to the safety and wellbeingof others or may cause significant disruption tothe functioning of the university, a leave of absencemay be indicated. The student may be in a better positionto recover from or manage his or her symptomsat home or in a less stressful environment. They mayalso benefit from specialized counseling or treatmentaway from the university. The student will be giventhe opportunity to take a leave of absence voluntarily.If the student declines to take a voluntary leave ofabsence, the associate dean/director has the authorityto restrict or cancel existing and further registrationof the student.Policies and GuidelinesWhile on a leave of absence, students are placed oninactive status. Students should review the sectionon Inactive Status and the following policies andguidelines to understand the implications in a leaveof absence:1. Bidding for classes: Students should not bid forclasses for the quarter(s) they will be on leave.Students who have bid for classes for the upcomingquarter should immediately drop all classesin the next phase of bidding. Tuition penaltiesare incurred for dropping a course after the finalphase of bidding. By dropping courses accordingto Phases 1–4, students receive points back.There is no refund of bid points for droppingcourses after Phase 4. Access to iBid is restrictedduring the leave quarter(s).Student Handbook 2OO9–10 Regulations, Policies, and Procedures29

2. Tuition: Students are not charged tuition or feeswhile on a leave of absence, unless a previousbalance remains unpaid and incurs additionallate payment fees.3. Financial aid: Students who receive financialaid and/or loans must inform Chicago Booth’sFinancial Aid Office of their intention to take aleave of absence.The following are specific considerations forstudents in the Full-Time MBA Program:1. Student Health Insurance: Students do notmaintain health insurance coverage while ona leave of absence. The only exception is forstudents taking an approved medical leave ofabsence. In those instances, they may elect tomaintain and pay for insurance coverage for theduration of the current plan year (August 31). Inelecting a continuation of insurance coverage,students are assessed the quarterly universityhealth services fee, unless they will be residingmore than 100 miles from campus. Please see anacademic advisor in Academic Services for furtherinformation.2. Health Services and Activities Fees: Studentsdo not pay these fees while on leave of absence.The only exception is for students taking anapproved medical leave of absence. In thoseinstances, if they elect to maintain and pay forhealth insurance, then they are required to payfor the health services fee in the same quarters.Students may not elect to pay for the activitiesfee while on leave of absence; they may notparticipate in Chicago Booth or university-sponsoredevents while on inactive status. Pleasesee an academic advisor in Academic Servicesfor further information.3. Career Services: Students should discuss theirleave of absence plans with one of the careermanagement coaches in Career Services. Leaves ofabsence affect internship and full-time employmentposition recruiting cycles and students mustunderstand these implications prior to departure.4. International students: International studentsmust complete a leave of absence form withthe Office of International Affairs and inquireabout what documents will be required uponresumption. Taking a leave of absence may affectinternational students’ eligibility for CurricularPractical Training or Optional Practical Training.Students should inquire about eligibility requirementsat the Office of International Affairs.The following are specific considerations for ArmedForces Reservists:1. Students should present official documentationof their status as an Armed Forces Reservistto Academic Services in the Full-Time MBAProgram or the Evening MBA and Weekend MBAPrograms Office.2. Students receiving VA benefits should speak withthe designated Advisor to Veterans in the Officeof the Registrar for the university.3. Students called to duty before Week 5 of thequarter will be administratively dropped fromtheir courses without tuition penalty.4. Students called to duty during Week 5 or thereafterwill determine appropriate registration/grading options on a per course basis.Resumption of Studies after Leaveof AbsenceStudents must contact the appropriate program officeat least six weeks prior to their expected return inorder to ensure they have the maximum amount oftime to bid for courses. Readmission to a student’sprogram is not automatic. A student with a goodrecord and a good reason for the extended absence isusually permitted to resume, subject to the time limitfor completion of the degree.Full-Time MBA Program students expecting toresume studies in Autumn Quarter should contactAcademic Services by mid-June. Full-Time MBAProgram students also should contact the ChicagoBooth Office of Financial Aid, Career Services, andthe Office of International Affairs (international stu-30 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

dents) to confirm their expected return date.Evening MBA and Weekend MBA Program studentswho have been out of residence for more than threequarters and wish to return should file a Resumptionof Studies form. The form is available online or at theEvening MBA and Weekend MBA Programs Office.Students who return to the program may be requiredto complete Orientation, Effective Leadership, or otherprograms as condition for readmission.Withdrawal from the MBA orIMBA ProgramStudents wishing to withdraw from the MBA or theIMBA programs must submit in writing to a director ofthe appropriate program office their intention to leavethe degree program. The program office reserves theright to administratively withdraw a student from theprogram if a student has been marked inactive and ithas been determined that he/she can no longer completethe program within the time limit for the completionof the degree. Students who are administrativelywithdrawn from the program are notified via U.S. mailsent to the last current address in the quarter prior tothe quarter in which the withdrawal will take effect.Once withdrawn from the program, students may onlyreturn after reapplying and gaining admission to theFull-Time MBA, Evening MBA, or Weekend MBAprograms. If admitted, students may count previouslytaken courses following these conditions:1. A student must present all requests related totransfer of University of Chicago courses in writingto an academic advisor in Academic Servicesfor the Full-Time MBA Program or to an academicadvisor of the Evening MBA and Weekend MBAprograms by the end of the quarter that the studentmatriculates at Chicago Booth.2. The maximum number of courses accepted totransfer is three (one course equals 100 units). Noexceptions to the number of courses permitted fortransfer will be made.3. Transfer courses are applicable toward the MBAor IMBA degree if the student satisfies the degreerequirements for the MBA or IMBA within fiveyears. The five-year degree completion deadlinebegins with the quarter/year of the first courseapproved for transfer. Courses are conditionallyapproved for transfer until an application forgraduation is submitted.4. Neither Chicago Booth courses nor University ofChicago courses are approved for transfer towardthe MBA or IMBA ifa) they have been or will be counted towardother university degrees, orb) the coursework was graded pass/fail, R, orany grade lower than C.5. Students will receive 2,000 bid points perapproved course.If a student withdraws or is administratively withdrawnin the current quarter, the Chicago Boothaccount and privileges are disabled effective 14 daysafter the official withdrawal date.Withdrawal from a Joint Degree ProgramStudents who wish to continue their Chicago Boothtenure, but withdraw from the other University ofChicago degree program, must petition the dean ofstudents for the other program. The student mustpresent to a director of the appropriate ChicagoBooth program office written notification from theother dean of students confirming the withdrawal.The student is thereafter responsible for completingthe Chicago Booth degree requirements intheir entirety (refer to the MBA and IMBA DegreeRequirements sections).The student may petition the appropriate ChicagoBooth program office to count other degree courseworkcompleted toward the MBA or IMBA degreerequirements under the following conditions:1. A student must present all requests for transferof University of Chicago courses in writing toan academic advisor in Academic Services forthe Full-Time MBA Program or to an academicadvisor in the Evening MBA and Weekend MBAPrograms Office no later than the end of the firstquarter after withdrawing from the other degreeStudent Handbook 2OO9–10 Regulations, Policies, and Procedures31

program. The maximum number of coursesaccepted to transfer is three (where one courseequals 100 units). No exceptions to the numberof courses permitted for transfer will be made.2. Transfer courses are considered applicabletoward the MBA or IMBA degree if the studentsatisfies the degree requirements for the MBAor IMBA within five years. The five-year degreecompletion deadline begins with the quarter/yearof the first course approved for transfer. Coursesare conditionally approved for transfer until anapplication for graduation is submitted.3. Courses will not be counted for transfer towardthe MBA or IMBA ifa) they have been or will be counted towardother university degrees, orb) the coursework was graded pass/fail, R, orany grade lower than C.Transfer between MBA ProgramsChicago Booth does not allow students to transferbetween the Full-Time MBA and Evening MBA orWeekend MBA programs. Exceptions to this policyare made only in the rarest of cases and must berequested, by petition, to the deputy dean of the programin which the student is currently registered.The petition must be approved by the deputy dean ofthe program to which the student wants to transfer.Transfers between Evening MBA andWeekend MBA ProgramsThe deadline for applying to transfer between theEvening MBA and Weekend MBA programs isSaturday of Week 4, one quarter in advance of when astudent wishes for the transfer to take effect. Studentswill be notified of the transfer decision during Week5 of the quarter. Students must be registered for two(2) quarters before transferring between the programs.Students may transfer between the EveningMBA and Weekend MBA programs once during theirMBA program. All transfers are subject to approval bythe associate dean of the Evening MBA and WeekendMBA Programs Office and the deans.32 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

Registration and TuitionCourse Bidding System (iBid)Registration for each quarter generally begins Monday,Week 8, of the previous quarter with the final phase ofRegistration ending Friday, Week 2 of the current quarter.Autumn Quarter registration information is emailedin early August for Full-Time MBA Program students.Autumn Quarter registration information isemailed in early August to all Evening MBA andWeekend MBA Program students.All bids are entered in the online biddingsystem, iBid. Bidding instructions are available onthe Chicago Booth Portal at portal.ChicagoBooth.edu, right-hand toolbar “iBid–bid for classes.” Biddeadlines also appear on this site.Schedule AdjustmentsStudents may adjust their course schedule via iBidthrough the second week of the quarter. The deadlineto add an open, non-waitlisted Chicago Booth courseis Friday of Week 2 of the quarter. The deadline toadd a non-Chicago Booth university course is Friday,Week 3, of the quarter.Beginning Week 3, late drops are processed byacademic advisor in Academic Services, by or academicadvisors in the Evening MBA and WeekendMBA Programs Office. Late drops of Chicago Boothor non-Chicago Booth courses result in tuition penalties.See the section on tuition penalties for details.Beginning Week 4, drops receive a grade of W forwithdrawal.Beginning Week 8 through the last day of thequarter, written faculty consent is required to withdrawfrom a Chicago Booth course.Bid PointsStudents accrue 2,000 bid points for each completedChicago Booth and University of Chicago course(excluding LEAD and Effective Leadership). Bidpoints are paid in the amount of the closing pricefor each course added in that phase of bidding. Bidpoints are not refunded for drops processed afterPhase 4. This includes drops or withdrawals forleaves of absence and schedule adjustments forstudy abroad and lab courses.Chicago Booth Course CancellationOccasionally, a Chicago Booth course may be canceleddue to low enrollment. The decision is madeprior to the start of the quarter so that students mayadjust their schedules accordingly.Tuition and FeesRegistration for courses at the university carries theobligation of the student to pay tuition and fees. Theuniversity academic year begins Summer Quarter andends Spring Quarter. Therefore, annual tuition andfee increases take effect Summer Quarter.The tuition rate for the 2009–10 academic yearfor the Full-Time MBA Program is based ontwo-tiers. The per course tuition rate for studentsentering in Autumn 2009 is $4,902. The per coursetuition rate for all other continuing students is$4,820. The per course tuition rate for the 2009–10academic year for Evening MBA and Weekend MBAProgram students is $4,861.The university assesses a $45 Life TimeCredentials Fee to new students in their first quarterof study. Chicago Booth assesses a one-time $1,500Administrative Fee for entering Full-Time MBAProgram students in their first quarter of study anda one-time $1,000 Student Activity fee for EveningMBA and Weekend MBA Program students prior totheir first quarter of study. The following fees areassessed to Full-Time MBA Program students duringquarters of registration, excluding summer:■■Student Life Fee: $238/quarter (and $189 ifenrolled during Summer Quarter)Graduate Student Activities Fee: $51/quarterStudent Handbook 2OO9–10 Regulations, Policies, and Procedures33

Health Insurance PremiumsThe university requires Full-Time MBA Programstudents to maintain health insurance coverage.Coverage must be annually maintained by enrollingin one of two university United HealthCare(U-SHIP) plans or waiving enrollment by documentingcomparable coverage through another source. Thecoverage dates of the U-SHIP plans are September 1,2009, through August 31, 2010. Insurance premiumsare assessed over three quarters:■■Basic Plan: $675/quarterPrescription Advantage Plan: $1,030/quarterEvening MBA and Weekend MBA Program studentsare exempt from the health insurance requirementas they are not eligible to elect coverage throughthe university.Tuition and Fee PaymentsTuition and fees (and insurance premiums forFull-Time MBA Program students who elect one ofthe U-SHIP plans) are assessed to students’ bursaraccounts. The university Bursar’s Office sendsbills; payment is expected by the stated due dates.An employer’s reimbursement policy or failure toreceive a bill, for example, are not excuses for latepayment. Students who do not pay their bills on timeare assessed late-payment penalties and may havetheir university account and privileges restricted.Students should maintain their current mailingaddress via the Community Directory, accessible viathe Chicago Booth Portal at portal.ChicagoBooth.edu.Bills are mailed Week 2 of every quarter and tuition isdue Week 4 of every quarter.Students who do not receive a bill should contactthe Bursar’s Office at 773.702.7086. Students payingtuition after the deadline date should include a $100penalty with the payment.Full-Time MBA Program students may paytheir tuition and fees by any of the options listednext. They may not pay tuition by credit card atGleacher Center.1. Mail a check or money order in the return envelopeenclosed with the bill. Please include yourUCID number on your check.2. Pay by check or money order in person at theOffice of the Bursar, Administration Building,Room 101.3. Enroll online to receive tuition bills electronicallyand have charges automatically withdrawnfrom a U.S. checking or savings account. Visit theBursar’s Office website for further information:bursar.uchicago.edu/students.html.4. The university also offers eight-month and 10-month payment plans. Students should contactthe Office of the Bursar for more informationon the monthly payment plans.Evening MBA and Weekend MBA Program studentsmay pay tuition in one of three ways:1. Mail a check or money order with the bill youreceive to the address on the statement. Pleaseinclude your UCID number on your check.2. Pay by check or money order in person at theOffice of the Bursar, Administration Building,Room 101.3. Enroll online to receive tuition bills electronicallyand either have charges automatically withdrawnfrom a U.S. checking or savings account orpay with Master Card, Visa, or American Expresscredit card. For information, visit the Bursar’sOffice website at bursar.uchicago.edu.Tuition PenaltiesAfter the final phase of bidding, tuition penalties areassessed for late drops or withdrawal from ChicagoBooth and University of Chicago courses per theschedule below. The appropriate program office mustprocess late drops. Courses dropped after the close ofPhase 6 through:Week 3:Week 4:Week 5:Weeks 6–11:35 percent tuition penalty50 percent tuition penalty70 percent tuition penalty100 percent tuition penalty34 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

Beginning Week 4, late drops receive a grade of Wfor withdrawal plus a $50 change-in-registrationpenalty. Beginning Week 8 through the last day of thequarter, written faculty consent is required for withdrawalfrom a Chicago Booth course.A student who is required to withdraw for disciplinaryreasons is not entitled to any refund of tuitionand/or fees.Restricted RegistrationThe university applies restrictions to students’ .university accounts in two categories.Category One: Penalties are applied locally to students’accounts by the restricting office. Restrictionsin this category include:Office Placing RestrictionLibraryBursarReason for Restrictionunpaid finesreturned checksThe Registrar’s Office notifies students of thepenalty and its consequences. Category One restrictionswill not interfere with the student’s continuingregistered status and enrollment in courses.Category Two: Penalties deny registration privilegesand are imposed for three types of reasons: academic,financial, or noncompliance with federal or stateregulations. Restrictions in this category include:Office Placing RestrictionBursarInternational AffairsLibraryParking OfficeReal Estate OperationsStudent Care CenterStudent Loan AdministrationUniversity Dean of StudentsReason for Restrictionunpaid balances,personal bankruptcycheck-in required for all newinternational studentsunreturned materials,unpaid feesparking ticketsdelinquent rent paymentsnoncompliance withimmunization requirementsno exit interviewdisciplinary actionsThe restricting office, the University Registrar, andeither Student Records and Systems in the Full-TimeMBA Program or the Evening MBA and WeekendMBA Programs Office will communicate the restrictionsto the student.If a Category Two restriction is unresolved byFriday of Week 7 of the quarter, the student is placedon inactive status for the upcoming quarter and isprohibited from bidding for courses for the upcomingquarter. Additionally, Category Two restrictionswill prohibit university privileges and services.Prohibitions include the inability to:nObtain official transcripts of academic recordsand grade reportsnObtain official certification of student or .alumni statusnView academic and personal information on .university administrative systemsnAudit (officially or unofficially) Chicago Booth orUniversity of Chicago coursesnObtain a new Chicago CardnBorrow materials from the librariesnAccess athletic facilitiesnAccess university housingnMaintain valid parking permitPlease see the section on Inactive Status for furtherimplications.Once the Category Two restriction is resolved,the student’s status is changed back to active for theupcoming quarter, and the student regains privilegesfor course bidding. If the restriction is not clearedby Friday of Week 2 of the subsequent quarter, thestudent is not able to enroll in courses due to theChicago Booth deadline of all course enrollmentsbeing complete by that time. Therefore, a student’sstatus would remain as inactive. For example, ifa Category Two restriction is imposed in AutumnQuarter, and it is cleared after Friday of Week 2 ofWinter Quarter, the earliest a student may enroll incourses is Spring Quarter.Student Handbook 2OO9–10 Regulations, Policies, and Procedures35

Course CreditTransfer of University of Chicago CoursesCourses taken at the University of Chicago prior tomatriculating to Chicago Booth or prior to withdrawingfrom a joint degree program are applicabletoward the MBA or IMBA degree under the followingconditions.1. A student must present all requests for a transferof University of Chicago courses in writing to anacademic advisor in Academic Services in theFull-Time MBA Program or to one of the directorsof the Evening MBA and Weekend MBAprograms by the end of the quarter that the studentmatriculates in the University of ChicagoBooth School of Business.2. The maximum number of courses accepted totransfer is three (where one course equals 100units). No exceptions to the number of coursespermitted for transfer will be made.3. Transfer courses are applicable toward the MBAor IMBA degree if the student satisfies the degreerequirements for the MBA or IMBA within fiveyears. The five-year degree completion deadlinebegins with the quarter/year of the first courseapproved for transfer. Courses are conditionallyapproved for transfer until an application forgraduation is submitted.4. Neither Chicago Booth courses nor University ofChicago courses are approved for transfer towardthe MBA or IMBA ifa) they have been or will be counted towardother university degrees, orb) the coursework was graded pass/fail, R, orany grade lower than C.5. Students will receive 2,000 bid points perapproved course.Transfer of Courses Earned ElsewhereCourse work taken at other institutions may not applytoward the MBA degree.Basic Courses and Approved SubstitutesEach subject area requirement can be satisfiedby taking either the basic course or an approvedsubstitute found in the program outline atprograms.ChicagoBooth.edu/curriculum/degree.aspx.Basic courses are suggested for students withlittle or no previous background in an area. Approvedsubstitutes may be taken by students with priorknowledge in a field. Faculty approval via a substitutionpetition is required to substitute any otherChicago Booth course. Whether requirements aresatisfied by basic courses, approved substitutes, orpetitioned courses, no course may be used to satisfymore than one area requirement.Substitution Petitions for Required AreasStudents with previous background in a requiredarea may consider substituting a Chicago Boothcourse in the subject area. Substitutions requirefaculty permission via a substitution petition availablein Academic Services in the Full-Time MBAProgram or the Evening MBA and Weekend MBAPrograms Office. An area faculty member evaluatesthe petition, and the student is notified of the decision.Students may not petition University of Chicagocourses for required areas (foundations, breadth, orgeneral management).The substitution petition process usually requiresat least two weeks, but can take up to one quarter. Forplanning purposes, students are advised to submitsubstitution requests in their first or second quarter.Students planning to petition an IBEP course towardan IMBA International Business degree requirementshould submit petitions prior to departing for thequarter abroad. The deadline for students to submitsubstitution petitions is the last day of the quarterprior to the one in which they plan to graduate.36 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

Substitution Petitions for ConcentrationsIf a student intends to take courses that differfrom the approved sequence listed online atprograms.ChicagoBooth.edu/curriculum/concentration.aspx, a petition for a change in aconcentration sequence must be submitted tothe appropriate program office. Students maynot petition more than one IBEP or University ofChicago course into any concentration. An areafaculty member evaluates the petition, and thestudent is notified of the decision.The substitution petition process usually requiresat least two weeks, but can take up to one quarter. Forplanning purposes, students are advised to submitsubstitution requests in their first or second quarter,or prior to studying abroad for IBEP petitions. Thedeadline for students to submit substitution petitionsis the last day of the quarter prior to the one in whichthey plan to graduate.Taking the Same-Numbered Course TwiceThere are two categories for students to take the samecourse twice:1. Repeating a course with the same title and contentto improve a grade. Both courses and grades appearchronologically on a student’s official universitytranscript; however, the course only counts oncetoward the student’s degree requirements. Thelower grade is excluded from the student’s cumulativegrade point average. A student must obtainfaculty consent prior to enrollment and contact anacademic advisor or director in the appropriateprogram office in order to retake a course.2. Repeating a course with different content, a differentfaculty member, and a distinct subtitle. Both coursescount towards a student’s degree requirements, withone of the two courses appearing on the student’sofficial university transcript as an independent study.Both course grades are calculated in a student’s cumulativegrade point average. A student should contact anacademic advisor or director in the appropriate programoffice and complete a Business 31301 (IndividualStudy in Business) form at the time of registration.Business 31301—Individual Studyin BusinessStudents wishing to investigate a topic not coveredin regularly offered courses can enroll in IndividualStudy in Business by registering for Business 31301through their program office. Business 31301 is subjectto the following rules:1. Business 31301 may be sponsored by a regularlyappointed, full-time Chicago Booth faculty members(i.e., faculty with titles of professor, associateprofessor, assistant professor, or clinical facultymembers).2. Complete the Business 31301 form (availablein Academic Services and Evening MBA andWeekend MBA Programs Office) and obtain thefaculty sponsor’s signature. Submit the completedforms to the appropriate program office byFriday of Week 2 of the quarter for registration.3. Business 31301 may not substitute for a foundations,breadth, or general management requirement.4. Business 31301 may be taken up to two times.5. Students on probation may not register forBusiness 31301.6. Business 31301 may not be used to register for aclosed course.7. Students enrolling in Business 31301 in the quarterof graduation must submit their completedprojects to their faculty sponsors by Week 8 so agrade may be received by Week 9. If a grade is notreceived by Week 9, the student is removed fromthe graduation list and needs to reapply to graduatein the subsequent quarter.Business 31303—Field ResearchStudents needing to earn academic credit for theirUnited States-based internship, including Full-Time MBA Program international students forCurricular Practical Training (CPT), may do so byregistering for Business 31303 through AcademicServices in the Full-Time MBA Program or EveningMBA and Weekend MBA Programs Office. Business31303 is subject to the following registration andgrading policies:Student Handbook 2OO9–10 Regulations, Policies, and Procedures37

1. Complete the Business 31303 form and submitalong with the internship offer letter to theappropriate program office at least one weekprior to the start of the internship. The internshipoffer letter must be on company letterhead,and state the location, hours per week, and start/end dates of the internship. Note to first-yearinternational students: in compliance with federalguidelines, the university cannot authorize CPTto begin prior to the last day of Spring Quarter. Inaddition, the end date may not be after the startof Autumn Quarter.2. Business 31303 will not satisfy foundations,breadth, general management, or elective requirementsfor the MBA/IMBA degree requirements.3. Business 31303 carries zero units of credit and notuition is incurred.4. Students are registered administratively forBusiness 31303.5. Students complete and submit to their programoffice a three- to five-page paper upon thecompletion of the internship. The paper mustcover the responsibilities the student managed,how his/her coursework helped with preparationfor the work, and how the experience will benefitfuture career plans. The deadline to submit thepaper is Friday of Week 4 of the quarter followingtheir enrollment in Business 31303.6. Business 31303 is graded on a pass/fail basis,determined on the content and quality of the papersubmitted. International students needing thiscourse for Curricular Practical Training must pass.Five-Week Chicago Booth CoursesDuring Summer Quarter, Chicago Booth offersseveral five-week courses typically in the first fiveweeks of the quarter. The classes meet twice a week(Mondays and Thursdays) from 6–9 p.m. at GleacherCenter, for a total of 10 sessions.Registration for five-week courses takes place duringthe standard phases of bidding; however, five-weekcourses are subject to the following conditions:1. No waitlists are maintained.2. Students may not add a five-week course after thePhase 6 deadline.3. Drops conducted after Phase 6 are subject to thestandard tuition penalties for a Late Drop.4. In addition to a tuition penalty, five-week coursesdropped after beginning Week 4, receive a gradeof W (withdrawal).5. May not be taken for Pass/Fail grading.6. Graduating students may not select a five-weekcourse through the Take Three (Free) offer.7. Alumni may not select a five-week coursethrough the post-graduate enrollment offer.Official grades for these courses will be posted toCMore with all other Summer Quarter grades afterthe conclusion of the Summer Quarter.University of Chicago CoursesStudents may take up to six of their electives fromother departments or divisions of the university(where one course equals 100 units). Chicago Boothtuition is charged for University of Chicago courses.While students do not bid for University of Chicagocourses, they earn the standard 2,000 bid points foreach course taken.1. Students should check with the appropriatedepartment or online for course descriptions andmake sure that all prerequisites have been met.2. Students complete a University of Chicago courseregistration form in Academic Services in the Full-Time MBA Program or Evening MBA and WeekendMBA Programs Office. University of Chicago coursesare added administratively to students’ schedules.While these registrations are not viewable viaMyCourses in the Chicago Booth Portal, they areviewable via CMore, at cmore.uchicago.edu.3. University of Chicago courses may not be petitionedto substitute for a foundations or additional requirements(other than exceptions noted online atprograms.ChicagoBooth.edu/curriculum/degree.aspx).4. Students are subject to the grading policies ofthat department.38 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

5. University of Chicago courses may be taken pass/fail with instructor consent. The pass/fail gradecounts toward the two maximum electives studentscan take as pass/fail.6. Students wishing to drop a University of Chicagocourse after phases of bidding have ended mustdo so with the appropriate program office and aresubject to the standard tuition penalty policy.7. Graduating students must earn provisionalgrades from their faculty or complete the courseworkearly, including taking final exams scheduledfor graduating students. The department ordivision determines whether graduates must earnprovisional grades or complete coursework earlyso final grades can be submitted. Students shouldreview the course syllabus and/or check with theinstructor about grading policies/procedures forgraduating students.LEAD Facilitator Extra Course OptionIn their graduating quarter, LEAD facilitators are eligibleto enroll in an additional (12th) elective courseat no charge. Facilitators bid for and enroll in this12th elective. If not exercised, this offer expires at thetime of graduation. Below are policies governing theextra course offer.Registration/Drops/Withdrawals■Students must bid and pay points for the additionalcourse, per the stated bidding schedule.■The tuition penalty schedule for late drops/withdrawalsapplies to this course, even if the coursehad seat availability throughout/after bidding.■The final day to add an open, non-waitlistedChicago Booth course is Friday, Week 2, ofthe quarter.■Students may not use the extra course offer torepeat a course previously taken.■Students may not use the extra course offer tocompensate for a degree deficiency due to previouspoor performance (failing grade) or withdrawal.Grading1. The additional course may be taken for a lettergrade or pass/fail grading, following all standardpass/fail grading policies.2. Certain courses may not be taken pass/fail perthe course instructor. Students should refer tothe syllabi and online course descriptions todetermine if a course may not be taken pass/fail.3. Students may not request official audit (R) forthis course.Take Three (Free) for Graduating StudentsStudents are permitted to enroll in up to threeChicago Booth courses concurrent with their 20th(non-LEAD) class or in the subsequent quarterbefore graduation through the Take Three (Free)offer. The benefit of taking these classes beforegraduation is that they can be used to satisfy concentrationrequirements and are included in the termand final grade point averages. The Take Three (Free)offer is subject to the following terms and conditions:■■■■■Courses must be taken for a grade (neither pass/failgrading nor an official audit R is allowed).Grades for the Take Three course(s) will appear onthe official University of Chicago transcript.Drops of courses after Friday, Week 3, of thequarter result in a grade W (withdrawal) and poston the University of Chicago transcript; however,no tuition penalty is assessed.Students need to be enrolled in their 20th courseand meet the degree requirements before being eligibleto participate in the Take Three offer.Take Three option is in addition to the Post-Graduate Chicago Booth Course Registrationoffer and expires upon graduation.In addition, students may not:■■Take more than five total courses, includingTake Three in their graduating quarter.Secure Take Three courses during any phaseof bidding.Student Handbook 2OO9–10 Regulations, Policies, and Procedures39

■■■■Register for cohorted, five-week, or non-Booth courses.Use the Take Three offer to repeat a coursepreviously taken.Use the Take Three to compensate for a degreedeficiency due to previous poor performance(failing grade, incomplete, or withdrawal).Take advantage of the Take Three offer to ensureprovisional grades are met in order to graduateif they are on probation.Registration■Students are enrolled in open, non-waitlistedcourses only.■Program advisors review students’ programs ofstudy to confirm eligibility.■An email is then sent to eligible studentsproviding the Take Three link to theregistration interface.■Registrations are processed beginning Monday,Week 2, through Friday, Week 2, of the quarter.Tuition/Financial Aid■Students who register, during any phase of bidding,21 or more courses (open or closed), paytuition for all courses.■Students receiving loans should contact theFinancial Aid Office to avoid being adverselyimpacted by taking additional courses.Scholarship AwardsStudent scholarship awards are applicable for theacademic year(s) and dollar amount(s) specified intheir individual scholarship notification letters. Insigning the scholarship award acceptance letter, studentsagree to the following conditions as it relatedto the maintenance of University of Chicago BoothSchool of Business Scholarship Award.Student Status1. You must maintain full-time status (three ormore courses) each quarter. This requirementalso applies if you choose to enroll in theSummer Quarter.2. If you withdraw from classes and there is a reductionin your tuition for the quarter, your awardmay be reduced.3. If you completely withdraw from the ChicagoBooth, or take a leave of absence, you will forfeityour award. Should you return to school at a laterdate, your award will not be reinstated.4. If you are enrolled in a joint degree program atthe University of Chicago, scholarship supportwill be prorated for 20 courses provided yourjoint program does not offer you scholarshipsupport. Maximum scholarship support onlycovers tuition.Grades/GPA1. Students must receive a passing grade for eachcourse taken.2. If you have been awarded a two-year scholarshipyou must be in good academic standing whichequates to a cumulative grade point average of2.33 after your first year of attendance to maintainyour scholarship award for your second year.Tuition1. Scholarship awards are applied only to tuitioncharges.2. If you have been awarded a full-tuition scholarshipfor two years the award will pay for amaximum of 20 courses, excluding LeadershipEffectiveness and Development (LEAD).3. The total sum of all scholarship awards fromall sources cannot exceed tuition charges forany quarter.4. Recipients may only receive one Chicago Boothscholarship or fellowship per year. If you receive:a) A Chicago Booth scholarship and an additionaloutside scholarship the combinationof the awards cannot exceed tuition.b) A Chicago Booth scholarship and an outsidescholarship that requires Chicago Booth tomatch the award, the Chicago Booth scholarshipwill be increased only if it does notalready meet the amount necessary to matchthe outside scholarship. Total awards cannotexceed tuition.40 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

c) A Chicago Booth scholarship and a ChicagoBooth or external fellowship for a greateramount, the higher fellowship will replacethe Chicago Booth scholarship you were previouslyawarded.Course Credit ConversionsIn the context of U.S. institutions of higher education,the following is the standard for course creditconversions: a 100 unit course is equal to five quarterhours is equal to 3.33 semester hours.Illinois Certified Public Accountant(CPA) CoursesThe Illinois Committee on Accountancy has approvedthe following Chicago Booth courses as meeting therequirements for the State of Illinois CPA examination:30000, 30001, 30116, 30117, 30118, 30130, and42200. Students interesting in taking the IllinoisCPA examination should reference the educationalrequirements described on the Illinois Board ofExaminers website, illinois-cpa-exam.com/files/edreq.pdf.Student Handbook 2OO9–10 Regulations, Policies, and Procedures41

Grades and Grading PoliciesCourse GradesEffective Autumn 2006, Chicago Booth instituted aplus/minus grading policy. Students who matriculatedin Autumn 2006 and in subsequent quarters aresubject to the plus/minus grading scheme. Studentsadmitted to Chicago Booth prior to Autumn 2006remain under the standard letter-grading practice.They had a one-time opportunity during Autumn2006 to opt-in to the plus/minus grading schemeand are bound by their elected grading scheme forthe duration of their program of study.The following course grades are used: A+, A, A-,B+, B, B-, C+, C, C-, D+, D, P (pass), F (fail),I (incomplete), R (registered), and W (withdrawal).The grades of A+, A, A-, B+, B, B-, C+, C, C-, D+,D, and P are passing grades used for students whodesire course credit. The grade F (fail) indicatesunsatisfactory work. The grade W (withdrawal) indicatesthat the student has withdrawn from the courseafter the third week of the quarter.University of Chicago Course GradesSome University of Chicago divisions use plus/minusgrading, while others use standard letter grades.University of Chicago courses in which plus/minusgrades are assigned are calculated for the grade pointaverage using Chicago Booth scale described in thenext section.Students admitted to Chicago Booth prior toAutumn 2006 who elected to remain on the standardletter-grading practice and who take a University ofChicago course that uses plus/minus grading will havethe plus or minus grade reflected on their officialUniversity of Chicago transcript, though the standardgrade will be calculated in the their grade point average.The University of Chicago Law School grades ona scale of 155 to 186. The following conversions areused: 184 to 186 = A+, 182 to 183 = A, 180 to 181 = A-,178 to 179 = B+, 177 = B, 174 to 176 = B-, 172 to 173 =C+, 170 to 171 = C, 168 to 169 = C-, 166 to 167 = D+,163 to 165 = D, 160 to 162 = D-, 155 to 159 = F.Grade Point Average CalculationWhen computing GPA, A+ = 4.33, A = 4, A- = 3.67, B+= 3.33, B = 3, B- = 2.67, C+ = 2.33, C = 2, C- = 1.67, D+= 1.33, D = 1, and F = 0. A grade of F in a course notrepeated counts in the GPA calculation even thoughthe course does not count toward the degree requirements.Grades of P, I, R, and W do not count ingrade-point calculations.Official AuditStudents admitted to the University of Chicago whoare on active status may audit courses at ChicagoBooth. A grade of R (registered) signifies that nocredit has been earned and that the student has submittedno evidence for grading of the work. As such,the grade of R may not later be changed to any othergrade, nor may any other grade be changed retroactivelyto R. The per-course tuition rate applies toofficially audited courses, though they do not counttoward degree requirements. Bid points are grantedfor these courses. To request a grade of R, students:1. Successfully bid for the course, including payingbid points if the course closes for a price in thatphase of bidding.2. Obtain written permission from the instructor toofficially audit the course.3. Bring the written consent to either AcademicServices for the Full-Time MBA Program orthe Evening MBA and Weekend MBA ProgramsOffice by Friday, Week 2 of the quarter.IncompletesStudents may obtain an Incomplete form from anacademic advisor in Academic Services for the Full-Time MBA Program, or from the Evening MBA andWeekend MBA Programs Office. Please note thesepolicies carefully:42 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

1. Incomplete forms are accepted between Mondayof Week 6 and the last day of classes prior tofinal exams.2. An Incomplete signifies that a portion of therequired work for a course is or will be outstandingat the time the faculty member submits finalgrades for that quarter. It is not a remedy forpoor performance in a course. If schedule conflicts,workload, recruiting, or other factors haveaffected a student’s ability to keep up in a particularcourse, a student should withdraw fromthe course. If a student needs to repeat a coursein order to satisfactorily complete it, the studentshould not request an Incomplete; the studentmust register and pay for the course again.3. Incompletes are given at the discretion of theinstructor. The manner of, and time period for,completion of the work are agreed on by theinstructor and the student, subject to the guidelinesnoted here. If the instructor is unwilling togive an Incomplete, the student should withdrawfrom the course.4. Students may make up an Incomplete only withthe instructor who granted it.5. Students should complete their portion of theIncomplete form and obtain faculty approvalfor the Incomplete. Return the approved formto Academic Services for the Full-Time MBAProgram or the Evening MBA and Weekend MBAPrograms Office.6. Students planning to graduate must have finalgrades for prior quarter incompletes recordedby Friday of Week 9 of the quarter of graduation.To be eligible for Honors/High Honors consideration,incompletes must be satisfied by Friday ofWeek 2 of the quarter of graduation.7. Students are not eligible for graduation if anIncomplete is approved for a course in thegraduating quarter.8. Students may not carry more than two Incompletesat a time to ensure academic progress.9. The grade of I, in addition to the final grade, willremain on the student’s university transcript.Pass/Fail in Chicago Booth CoursesPass/Fail forms are available in Academic Servicesfor the Full-Time MBA Program or the Evening MBAand Weekend MBA Programs Office. Instructors arenot informed that students are taking their coursepass/fail until the time of submission of final grades.Students may elect to take two of their elective coursespass/fail, subject to the following guidelines:Degree and Concentration Requirements■Up to two of the 11 electives may be taken forpass/fail grading.■Students may elect two pass/fail grading options inthe same quarter, including the graduating quarter.■Courses counting for Foundations, Functions,Management, Business Environment requirementsmay not be taken for pass/fail grading.■Courses counting toward concentration requirements—five-weekor Take Three—courses maynot be taken for pass/fail grading.■PhD workshops (course numbers xx6xx) are gradedonly pass/fail; in taking a PhD workshop, studentsuse one of two pass/fail grading elections.Faculty Members’ Grading PoliciesSome faculty members stipulate in their onlinecourse description and/or syllabus that their coursemay not be taken for pass/fail grading. Exceptionsare not granted.Deadline for Pass/Fail Grading Election—Friday ofWeek 4, Current Quarter■Students may rescind a pass/fail grading requestwithin this deadline; thereafter, the request ispermanent.■Faculty members are not informed of studentstaking their course for pass/fail grading untilthey access their online grade sheets at the endof the quarter.Special Programs/Circumstances■IBEP participants (outbound study abroad) maynot elect pass/fail grading for any of their otherMBA or IMBA degree coursework.Student Handbook 2OO9–10 Regulations, Policies, and Procedures43

■■Joint degree students, including degree-seekingexchange, may not elect pass/fail grading for anyof their courses for the MBA.Students on academic probation may not electpass/fail grading for any course.Dean’s Honor List/Graduation with Distinction■Pass/fail grading may affect eligibility for Dean’sHonor List for the quarter. Please consult theDean’s Honor List section for details.■Pass/fail grading does not affect eligibility forgraduation with Honors or High Honors.Pass/Fail in Other University ofChicago CoursesStudents taking a course outside Chicago Booth whowish to register to take a course pass/fail shouldobtain permission from the instructor at the firstclass meeting. In some divisions, students mustregister for pass/fail grading through a departmentor division office; in most divisions, however, pass/fail grading is managed by the instructor. Studentsshould follow the grading guidelines of the departmentor division in which the course is taught. It isthe responsibility of the student to ensure that theinstructor is reminded of the agreement to take thecourse pass/fail prior to the time the grade is issued.Chicago Booth Grading PolicyThe Chicago Booth grading policy states that a facultymember may not exceed a maximum grade pointaverage of 3.33 for each course taught in a quarter.If a faculty member teaches more than one sectionof a course, the 3.33 average is calculated using allsections. Excluded from this policy are PhD courses,“lab” courses, and small special topics courses designatedby the dean’s office; however, the maximumgrade point average cannot exceed 4.0 for thesecourses. Grades of P, I, R, and W do not count ingrade-point calculations.Obtaining GradesAt the end of each quarter, students may check theirgrades via CMore at cmore.uchicago.edu. Students usetheir university CNet ID and password. If Full-TimeMBA Program students wish to be mailed a gradereport at the end of each quarter, they may complete aGrade Request form in the Registrar’s Office.Only one form needs to be filled out to receivegrades every quarter. Full-Time MBA Program studentsshould consider this option for Spring Quartergrades when most students are not on campus.Evening MBA and Weekend MBA Program studentsare automatically mailed a grade report each quarter.Due to security concerns, no grades may be given outover the telephone or by email.Official TranscriptsThe University of Chicago transcript is a record of astudent’s progress and performance while enrolledat the university. All courses completed or withdrawnfrom for a grade of W appear on the official studenttranscript with the grade received. All enteringstudents pay a lifetime transcript fee of $45 in theirfirst year of study. The lifetime transcript fee allowsstudents to request an unlimited number of officialtranscripts, now and in the future, whenever theyneed it, at no additional cost. Transcripts may beordered in one of three ways:1. by a secured internet transaction via registrar,uchicago.edu/transcripts.html2. in person at the Office of the UniversityRegistrar, or3. by mail, sending a signed request to the Officeof the Registrar, 5801 South Ellis Avenue, Room103, Chicago, IL 60637.Grade Appeal ProceduresA student who believes that he or she has an errorin the grading on any graded material in a course(i.e., assignment, paper, project, examination)should follow the guidelines provided by the professorfor a grade appeal. If the professor does not44 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

provide specific guidelines, the student should usethe following process:1. Discuss the potential grading error withthe professor.2. Submit a written request for a review of the gradedmaterial to the professor.3. In both the discussion and the written appeal thestudent should state clearly and in detail whichpart of the graded material has a potential gradingerror, why the student believes there is an error,and what the correct grade would be. The professorwill review and re-grade all of the materialand decide whether or not the grade should bechanged. If the professor decides that a gradingerror was made, it is the obligation of the facultyto correct that error and increase or decrease thegrade accordingly. The final decision rests withthe faculty member and only he or she can changethe grade.If the faculty member does not respond in atimely manner and the student wishes to pursuethe appeal further, he or she may submit a writtenrequest along with copies of correspondence with thefaculty member to an academic advisor in AcademicServices for the Full-Time MBA Program or one ofthe directors of the Evening MBA and Weekend MBAPrograms Office. The academic advisor or directorwill review the process with the student. If the academicadvisor or associate director, in conjunctionwith the director or associate dean of the appropriateprogram office, concludes that a student requestdid not get a complete review by the professor, heor she will contact the professor to discuss the regradeand ensure that the student’s request receiveda fair review. Appeals are limited to a review of there-grade process and do not include a review of theprofessor’s evaluation of the re-grade.Unless a professor informs the students otherwise,a grade change appeal must be initiated no laterthan the quarter after the course is completed.ProbationChicago Booth has the highest of academic standards.To maintain these high standards, student performanceis monitored quarterly to ensure that studentsare making good academic progress. If a student’sacademic performance falls below the level needed tograduate, he or she is placed on probation.Specifically, a student who matriculated inAutumn Quarter 2006 or thereafter is placed on quarterprobation if his or her grade point average (GPA)for the quarter is less than C+ (2.33) and placed oncumulative probation if his or her cumulative GPAis less than C+ (2.33). A student who matriculatedprior to Autumn Quarter 2006 is placed on quarter orcumulative probation if his or her GPA for the quarteror cumulative GPA is less than C (2.0).Note that a student’s quarter GPA is calculated asthe average of all courses completed in the quarterand the cumulative GPA includes all courses completedin the student’s program of study. If a courseis repeated, only the higher grade is included inthe calculation. Joint degree students are evaluatedaccording to these criteria in quarters of residence inChicago Booth.In the event that a student is placed on quarter orcumulative probation, he or she will receive officialnotification from the program office, and may berequired to meet with an academic advisor. In thecase of cumulative probation, restrictions will beplaced on grading options and registration; in thecase of quarter probation, restrictions may be placedon grading options and registration. These restrictionswill be detailed in a probation letter providedby the program office.Students placed on probation in two consecutivequarters as well as students who fail to meet theconditions of probation may be placed on an administrativeleave of absence, and/or the student may bedismissed from the school. Full-Time MBA Programstudents denied further registration must petitionthe associate dean and dean of students for reinstatement;Evening MBA and Weekend MBA programstudents must petition the associate dean of theEvening MBA and Weekend MBA Programs Office.Student Handbook 2OO9–10 Regulations, Policies, and Procedures45

Honors and AwardsDegree with HonorsChicago Booth offers two honors designations, HighHonors and Honors. The High Honors designation isassigned to the top 5 percent of the graduating classand the Honors designation is assigned to the next 15percent, based on GPA averages of all MBA graduatesfrom the preceding academic year. Chicago Boothdoes not release the specific GPA cutoff informationto students. The designations are based upon thefollowing conditions:1. A student’s cumulative GPA in all courses completedthrough the second week of the quarter inwhich the student graduates. Grades earned in thequarter of graduation are not calculated into theGPA for High Honors and Honors determinations.2. Incomplete or blank grades on a graduating student’srecord in any course at the time when HighHonors and Honors are determined will be consideredas a grade of F, according to the guidelinein (3) below.3. A grade of F in a course not repeated counts inthe GPA calculation for High Honors and Honorsconsideration, even though the course is notcounted toward the degree requirements.The distinction is noted on a student’s diplomaand official transcript. Students receiving the distinctionare notified by letter in Week 6 of the graduatingquarter. Joint degree students should refer tothe Special Programs section for information on howthe MBA grade point average is calculated.The High Honors/Honors distinction is considereda part of the IMBA/MBA degrees and istherefore public information. A student may requestthat the award not be included in his/her releasablestudent record, or otherwise made public. A studentwishing to request the privacy of this informationshould contact his/her program office by Friday ofWeek 2 of the quarter of graduation.Honors Designation Post-GraduationThe Deans’ Office will grant honors designation postgraduation to alumni who qualify based on grades intheir last quarter. Only students who did not previouslyreceive honors will be considered. No adjustmentswill be made from honors to high honors.The Registrar’s Office will update the transcript andhave the diploma reprinted to reflect the distinction.Reprints of the diploma will be produced once theoriginal diploma is returned.Three weeks following Spring Quarter graduation,Student Records and Systems will compile all GPAinformation of the graduates from all programs and allquarters from the previous academic year and determinewho has achieved honors post graduation. TheOffice of Student Records and Systems will notify alumniof their distinction via a letter from the Deputy Deanof the appropriate program and enclose the “HonorsNotification/Diploma Reprint Form” requesting mailinginformation and the return of the diploma by a set date.Student Records and Systems also will distributethe alumni names to Academic Services for the Full-Time Program and the Evening MBA and WeekendMBA Programs Office for their information.Dean’s Honor ListA Full-Time MBA Program student registered forthree or more Chicago Booth courses in a quarter willbe named to the Dean’s Honor List for that quarter ifthe following conditions are met:1. Achieves 3.5 or higher grade point average in thecourses taken during the quarter;2. Earns no grade lower than B;3. Receives no pass/fail grades, with the followingexception—if a student has taken at least three ChicagoBooth courses for a letter grade in that quarter;4. Receives no Incompletes in any coursework inthe given quarter (Dean’s Honor List may not beretroactively named after a student completes acourse previously taken for Incomplete);46 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

5. Receives no grades of Withdrawal in any courseworkin the given quarter.Joint degree students are eligible for consideration inquarters of residence in Chicago Booth. Non-degreeseekingexchange students are not eligible for Dean’sHonor List.For Evening MBA and Weekend MBA Programstudents who take one or two Chicago Booth coursesin a quarter, the Dean’s Honor designation is basedon the courses taken that quarter and in the previousquarter if the studenta) took fewer than three Chicago Booth coursesin the previous quarter,b) completes a total of three or four ChicagoBooth courses over the current and previousquarters, andc) was not awarded Dean’s Honor in the previousquarter.The conditions for Dean’s Honor for Full-TimeMBA Program students apply.For Evening MBA and Weekend MBA Programstudents who take three or more classes in a quarter,the Dean’s Honor designation is based on thecourses taken in that quarter only. The conditionsfor Dean’s Honor for Full-Time MBA Program studentsapply. Regardless of whether or not a studentis awarded Dean’s Honor for a quarter in which he/she took three or more courses, the courses in thatquarter are ineligible for consideration for Dean’sHonor distinction in any future quarter.The Dean’s Honor List is considered a part of theIMBA/MBA degrees and is therefore public information.A student may request that the award notbe included in his/her releasable student record, orotherwise made public. A student wishing to requestthe privacy of this information should contact his/herprogram office by Friday of Week 2 of each quarter.Academic and Service Awards forFull-Time MBA Program StudentsFull-Time students are eligible for the following academicand leadership awards. Students do not applyfor these awards; selection is based on academicrecords or nominations. Academic and leadershipaward distinction is considered a part of the IMBA/MBA degrees and is therefore public information.Students found in violation of the Standards ofScholarship and Professionalism may be consideredineligible for academic and service awards.The Bain & Company MBA Award for Strategyis awarded annually to a graduating Full-Time MBAProgram student with the best scholastic record instrategy. Candidates must have a minimum cumulativeGPA of 3.5 (based on all courses completedthrough the second week of the quarter in whichthe student graduates), a concentration in strategy,community involvement, Chicago Booth involvement,and leadership qualities. The Faculty AwardsCommittee selects the recipient based on eligibilitycriteria and student resumes.The Irwin J. Biederman Award is awarded annuallyto a second-year Full-Time MBA Program studentwho has demonstrated outstanding leadership instudent life and activities within the Chicago Boothcommunity and outside Chicago during the firstyear of study. Candidates must be nominated bysecond-year students and have completed at leastnine courses in their program of study. The Deans’Awards Committee selects the recipient based oneligibility criteria, the number of nominations, andqualitative comments.The George Hay Brown Marketing Prize is awardedannually to a graduating Full-Time MBA Programstudent with the best scholastic record in marketing.Candidates must have a minimum cumulativeGPA of 3.5 (based on all courses completed throughthe second week of the quarter in which the studentgraduates) and have taken or enrolled in at least fivemarketing classes, where one is 37000. The FacultyAwards Committee selects the recipient based oneligibility criteria.The Center for Research in Security Prices Awardfor Excellence in Finance is awarded annually to agraduating Full-Time MBA Program student havingthe best scholastic record in finance. Candidatesmust have a minimum cumulative GPA of 3.94 (basedon all courses completed through the second weekStudent Handbook 2OO9–10 Regulations, Policies, and Procedures47

of the quarter in which the student graduates) anda concentration in finance and/or analytic finance.The Faculty Awards Committee selects the recipientbased on eligibility criteria.Chicago Booth Leadership Award of Distinctionrecognizes students graduating from the Full-TimeMBA Program who have made exceptional contributionswhile at Chicago Booth in the areas of communityservice, leadership, and student life. The recipient isdetermined by the Deans’ Award Committee based onFull-Time MBA Program student, faculty, and staffnominations and feedback.The Harry L. Davis Award is awarded annuallyto a graduating Full-Time MBA Program studentwho has most exhibited creativity, a willingness totake risks, and a strong commitment to ChicagoBooth during his or her years in the MBA program.Candidates are nominated by first- and second-yearFull-Time MBA Program students, faculty, and staff.The Deans’ Awards Committee selects the awardrecipient based on eligibility criteria, the numberof nominations, and qualitative comments.The Dean’s Prize for Best EducationalProgramming recognizes a student program thathas successfully addressed an area of growth withinthe community and demonstrated a commitment toembracing and improving the Chicago Booth community.The recipient is determined by the Deans’Award Committee based on Full-Time MBA Programstudent, faculty, and staff nominations and feedback.The Dean’s Prize for Building the Chicago BoothBrand recognizes a collaborative effort on behalf ofChicago Booth students, groups, or program committeesthat benefits the building of the Chicago Boothbrand to the external campus, city, national, or internationalcommunity. The recipient is determined bythe Deans’ Award Committee based on Full-TimeMBA Program student, faculty, and staff nominationsand feedback.The Dean’s Prize for Service to the Communityrecognizes a group of students whose collaborativeeffort on behalf of Chicago Booth students has madea significant impact on the internal Booth community.The recipient is determined by the Deans’Award Committee based on Full-Time MBA Programstudent, faculty, and staff nominations and feedback.The Dean’s Service Award is presented annuallyto the outgoing GBC officers in recognition of theirservice and commitment to Chicago Booth.The Global Awareness Award is presented annuallyto one graduating Full-Time MBA Programstudent in recognition of exceptional contributionsmade while at Chicago Booth to initiatives thatenhance the Chicago Booth reputation and brandinternationally. The recipient is determined by theDeans’ Award Committee based on Full-Time MBAProgram student, faculty, and staff nominations andfeedback.The Henry Ford II Scholar Award is awardedannually to a second-year Full-Time MBA Programstudent who, after the first year of study at ChicagoBooth, has an outstanding scholastic record.Candidates must have completed at least nine coursesand have a minimum cumulative GPA of 3.78.The Faculty Awards Committee selects the recipientbased on eligibility criteria and student resumes.The Oscar G. and Elsa S. Mayer Prize is awardedannually to the graduating Full-Time MBA Programstudent with the most outstanding scholastic record.Candidates must have a minimum cumulative GPAof 3.94 (based on all courses completed throughthe second week of the quarter in which the studentgraduates). The Faculty Awards Committee selectsthe recipient based on eligibility criteria.The Vijay and Sita Vashee PromisingEntrepreneur Award is awarded annually to the graduatingFull-Time MBA, Evening MBA, or WeekendMBA Program student with the best scholastic recordin entrepreneurship. Candidates must have a minimumcumulative GPA of 3.5 (based on all coursescompleted through the second week of the quarterin which the student graduates), taken at least threecourses in the entrepreneurship curriculum, anddemonstrated leadership and interest in entrepreneurshipthrough the courses they have taken andtheir participation in entrepreneurial initiatives. Anentrepreneurship faculty committee and the Vasheefamily select the award recipient based on eligibilitycriteria and nominations from entrepreneurshipfaculty and Polsky Center staff.48 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

Academic and Service Awards forEvening MBA and Weekend MBAProgram StudentsEvening MBA and Weekend MBA Program studentsare eligible for the following academic and leadershipawards. Students do not apply for these awards;selection is based on academic records or nominations.Academic and leadership award distinctionis considered a part of the IMBA/MBA degrees andis therefore public information. Students foundin violation of the Standards of Scholarship andProfessionalism may be considered ineligible foracademic and service awards.The Ambassador Award is given for outstandingcontributions to promoting Chicago Booth.Students are nominated based on their participationin recruiting events, orientation, admissions interviews,and student activities.The Award for Strategy is awarded annually to agraduating Evening MBA or Weekend MBA Programstudent with the best scholastic record in strategy.The Award for Finance is awarded annually to agraduating Evening MBA or Weekend MBA Programstudent with the best scholastic record in finance.The Award for General Management is awardedannually to a graduating Evening MBA or WeekendMBA Program student with the most outstandingacademic record and demonstrated interest in thefield of general management.The Award for Marketing is awarded annually to agraduating Evening MBA or Weekend MBA Programstudent with the best scholastic record in marketing.Beta Gamma Sigma is a national honorary societythat encourages and recognizes scholarship andprofessional accomplishment in business. Studentsachieving honors/high honors distinction at graduationare nominated to Beta Gamma Sigma. Unlikepost graduation honors designation, there is no postgraduation GPA review for additional Beta GammaSigma nominations.Dean’s Award of Distinction is awarded annuallyto graduating Evening MBA and Weekend MBAProgram students who have made exceptional contributionswhile at Chicago Booth in the areas of communityservice, leadership, and student life.The Commuter Award is awarded annually to anEvening MBA or Weekend MBA Program student whoflies the greatest distance on a weekly basis for classwhile also playing an active role in the Booth community.The Dean’s Prize for Best EducationalProgramming recognizes a student program that hassuccessfully addressed an area of growth within thecommunity and demonstrated through the programa commitment to embracing and improving theChicago Booth community.The Dean’s Prize for Building the Chicago BoothBrand recognizes a collaborative effort on behalf ofChicago Booth students, groups, or program committeesthat benefits the building of the Chicago Boothbrand to the external campus, city, national, or internationalcommunity.Commitment to Community Award serves to recognizestudents who excel in their efforts to increasethe morale and sense of community at Chicago Boothand encourage other community members to engagein activities that improve or promote the extendedChicago Booth community.The Dean’s Service Award is presented annuallyto the outgoing SAC officers in recognition of theirservices and commitments to Chicago Booth.The Diversity Award is awarded in recognitionof outstanding effort to celebrate diversity in theBooth community as well as active involvement andsignificant contributions to Chicago Booth’s ongoingdiversity efforts.The Global Awareness Award is presented to oneEvening MBA or Weekend MBA Program studentin recognition of exceptional contributions madewhile at Chicago Booth to initiatives that enhancethe school’s reputation and brand internationally.This award is funded in honor of Yuji Goya, who losthis life in the collapse of the World Trade Center onSeptember 11, 2001.The KPMG Award for Leadership and Scholarshiprecognizes academic achievement and outstandinginvolvement in student life and activities. This annualaward has been sponsored by KPMG since 1994.The Road Warrior Award is given to the studentor students who drive the greatest distance on aStudent Handbook 2OO9–10 Regulations, Policies, and Procedures49

weekly basis for class while also playing an active rolein the Booth community.The Outstanding Academic Award is givenannually to the students with the highest GPA amongEvening MBA or Weekend MBA Program studentsgraduating in each quarter of the academic year.The Vijay and Sita Vashee PromisingEntrepreneur Award is awarded annually to the graduatingFull-Time MBA, Evening MBA, or WeekendMBA Program student with the best scholastic recordin entrepreneurship. Candidates must have a minimumcumulative GPA of 3.5 (based on all coursescompleted through the second week of the quarterin which the student graduates), taken at least threecourses in the entrepreneurship curriculum, anddemonstrated leadership and interest in entrepreneurshipthrough the courses they have taken andtheir participation in entrepreneurial initiatives. Anentrepreneurship faculty committee and the Vasheefamily select the award recipient based on eligibilitycriteria and nominations from entrepreneurshipfaculty and Polsky Center staff.50 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

GraduationApplication for GraduationOne quarter prior to graduation, each MBA orIMBA candidate must complete the onlineGraduation Application.Students are expected to graduate in the quarterthey complete their degree requirements. If a studentfails to submit an application for graduationin the quarter the degree requirements are met,Chicago Booth will graduate the student in thefollowing quarter.If, after applying to graduate, a student must delaygraduation, the student must reapply for graduationand pay a $50 reapplication fee to the university.Students are responsible for meeting degree requirementsas detailed in the MBA and IMBA Degreessection of this handbook. The student’s fulfillment ofthese requirements is verified by the student’s programoffice in the quarter of graduation.All graduating students must:1. Complete all outstanding Incompletes by Fridayof Week 9 of the quarter of graduation (Week 8in a 10-week quarter);2. Receive provisional grades in the courses forwhich they are registered in their final quarter(unless they will not be counted toward the MBAor IMBA degree);3. Satisfy all financial obligations to the universityby Friday of Week 9 of the quarter of graduation(Week 8 in a 10-week quarter).Concentration RankingIn completing the online Graduation Application,students will rank their concentrations in the orderin which they wish to have them appear on theirofficial University of Chicago transcript. Changesto students’ rank order preferences must be madethrough their program office and cannot be madeafter Friday, Week 8, of the quarter of graduation.Concentrations that students earn, but whichwere not ranked, will be ranked last and in alphabeticalorder.Provisional GradesProvisional Grade PolicyGraduating students must earn provisional gradesfor all Chicago Booth courses in the quarter in whichthey are graduating. The Office of Student Recordsand Systems will request provisional grades fromfaculty on behalf of students graduating from allprograms. Below is information about provisionalgrades; please read this information carefully.Registration/Review of Syllabi■Some professors may not give provisional grades.For example, provisional grades are not given inBusiness 30000. Students enrolled in those coursesmust defer graduation to the following quarter.■Students should familiarize themselves with professors’provisional grade policies by reviewingthe online course descriptions, syllabi, and thequarterly Supplement to the Curriculum Guideprior to bidding.■If a faculty member does not have written specificationsregarding his/her provisional gradespolicies, it is the responsibility of the student toinquire directly.Academic Performance■Faculty are asked to confirm that based uponcourse work to date, the student will completethe course and earn a passing final grade.■A provisional grade is not a final grade.■The receipt of provisional grades does not meana student should stop attending classes. Studentsmust complete all course work, per professors’requirements outlined in the syllabi.If a student receives a passing provisional gradeand subsequently earns a final grade of F in anycourse, Chicago Booth will request that the student’sdegree be revoked and a hold placed on the student’stranscript. The student must enroll in, pay for, andsatisfactorily complete an additional course.Student Handbook 2OO9–10 Regulations, Policies, and Procedures51

Failure to Receive a Provisional GradeIf a professor is unable to submit a provisional grade,the student will have to delay graduation by one quarterand complete the degree requirements in one oftwo ways:1. Complete the course and earn a final passinggrade; no further course registration is necessary.2. Complete the course. If a failing grade is earned, thestudent must enroll in, pay for, and satisfactorilycomplete another course in the subsequent quarter.Posting Provisional GradesProvisional grades do not appear on a student’sofficial transcript, nor are they viewable online.University of Chicago CoursesStudents taking University of Chicago classes shouldfamiliarize themselves with the professor’s gradingpolicy. Other divisions require current quartergraduates to complete their course work early so thata final grade may be submitted prior to graduation.Policies that govern early course completion requirementsupheld by other divisions are non-negotiable.Graduation Ceremony (Convocation)In Summer, Autumn, and Winter Quarters, thegraduation ceremony is held in Rockefeller Chapel.In Spring Quarter, the ceremony is held on HarperQuadrangle. Convocation is a formal academic ceremonyofficiated by the university president alongwith the deans and the faculty. Traditional academicattire is worn. While this is a day of celebration forgraduates, students are expected to comport themselvesin a professional and respectful manner.All students are encouraged to attend convocation.If a student is unable to attend, arrangementswill be made to have the diploma mailed afterthe ceremony.Taking Classes after GraduationGraduates from Chicago Booth’s MBA programs whowish to continue their education may enroll in additionalBooth courses free of tuition charges, subjectto the following conditions:1. Up to three noncohorted Chicago Booth coursesmay be taken through this program.2. Alumni will not be charged tuition for these threeclasses, but are responsible for the costs of allcourse materials.3. Course registration requests are made throughthe Office of Alumni Affairs and Development nolater than the first day of the quarter in which theclass meets. Requests are processed in the orderin which they are received.4. Registrations for alumni are processed aftercurrent students are registered, at the end ofFriday, Week 2 of the quarter.5. Courses may be taken for a letter grade or forpass/fail grading, if the professor permits pass/fail grading. Grades for these classes will appearon the official University of Chicago transcript.6. Alumni may not select a five-week coursethrough this offer.7. The University of Chicago does not changeconcentrations on transcripts once a studentgraduates; therefore, these courses may notapply toward concentrations.8. If the alumnus/alumna drops a course, it willcount toward the three-course maximum.The Post-Graduate Booth Course Registrationform is available from the Office of Alumni Affairsand Development and online at ChicagoBooth.edu/alumni/learning/post-grad-courses.aspx. Anenrollment confirmation is sent once registrationis finalized.Beyond the first three Chicago Booth coursestaken post-graduation, alumni can register for classesat current tuition rates through the Graham Schoolof General Studies.Chicago Booth reserves the right to withdrawan alumnus/alumna from a class at any time and toadjust or cancel this program.52 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

Student LeadershipThe University of Chicago and Chicago Booth offermany opportunities for extracurricular involvementin professional, athletic, and social studentgroups and clubs. Leadership roles within ChicagoBooth range from opportunities specific to theFull-Time MBA Program (such as the Dean’sStudent Admissions Committee, LEAD Facilitators,Dean’s Marketing Advisory Committee, and CareerAdvisors) to student group cochair opportunitiesavailable in both the Full-Time MBA Program andthe Evening MBA and Weekend MBA programs.Students in the Evening MBA and Weekend MBAprograms also have the opportunity to participate inthe Admissions Committee, Student Adisory Council,and in the Dean’s Marketing Advisory Group.Student Programs and Events in the Full-TimeMBA Program oversees the operation of all Full-Time MBA Program student groups as well as theDisOrientation and the Full-Time MBA leadershipaward events, while the Evening MBA and WeekendMBA Programs Office oversees the operation of allEvening MBA and Weekend MBA Program studentgroups and the Evening MBA and Weekend MBAleadership award events.Students holding leadership roles are expectedto represent themselves and Chicago Booth wellat all times by upholding the school’s standards ofscholarship and professionalism and adhering to thespecific policies and guidelines outlined in this section.Violation of these policies and guidelines maybe cause for disciplinary review.Student Group AdvisorThe Full-Time MBA Program Office of StudentPrograms and Events and the Evening MBA andWeekend MBA Programs Office assign each studentgroup an advisor from the appropriate programoffice. The student group advisor assistswith the coordination of student planned activitiesand events; acts as the principle liaison with otherdepartments of Chicago Booth, the university, andoutside agencies and vendors; monitors budgetsand expenditures; communicates procedures; andupholds Chicago Booth and university policies. As aChicago Booth administrator, a student group advisoris expected to:■■■■■■■■■■Act as the group’s principle liaison with otherdepartments at Chicago Booth;Ensure each group is compliant with ChicagoBooth/university procedures;Be directly responsible for all group finances,regardless of support or involvement of otherChicago Booth departments;Approve/deny the method and amount of allexpenditures;Approve all room reservations on behalf of thegroup;Advise the planning of group events, as needed;Help to ensure that large-scale Chicago Boothevents do not overlap;Sign all contracts for each group;Incorporate approved new student groups intothe Chicago Booth community;Respond to email and voice mail within 24 hoursduring the business week.Each student group leader is expected to:■Involve his/her student group advisor in theplanning of all group activities, regardless of thesupport or involvement of other Chicago Boothdepartments;■Check with his/her student group advisor beforespending money or allowing others to spendmoney on behalf of their group;■Follow the proposal process for major group conferencesand events;■Perform all administrative tasks that may ariseas a result of event planning and organization orother student group functions;■Follow the policies and procedures outlined inthe Chicago Booth Student Handbook.Student Handbook 2OO9–10 Regulations, Policies, and Procedures53

Standards for Student Groupsand LeadersAlcoholIt is the intent of the university, through its alcoholpolicy, to provide for the legal, safe, and responsibleconsumption of alcoholic beverages at student-sponsoredevents. In addition to the alcohol policy outlinedin the Standards of Scholarship and Professionalismsection, the following criteria must be met if a studentgroup intends to serve alcohol:1. A student group advisor must be present at eventsheld on campus.2. There may be no mention of alcohol or consumptionor the service of alcohol on publicity itemssuch as posters, flyers, or email.3. All guests must have valid identification showingproof of age.4. Students responsible for the event are responsiblefor checking the Chicago Card (UCID) orChicago Booth access card and issuing wristbandsto designated event guests.5. Alcoholic beverages served on campus are limitedto beer, wine, and champagne.6. The consumption of alcohol shall not be the focalpoint of the event.7. Adequate amounts of nonalcoholic beverages andfood must be available.8. Consumption of alcohol will be limited to oneclosed room or other approved area. Alcohol maynot be taken beyond designated areas.9. A designated student group cochair will takeresponsibility for the enforcement of all buildingand university regulations.10. No guests may be served alcohol to the point ofintoxication and no intoxicated guests shall beallowed to enter.11. Events in Harper Center at which more than 50guests will be present must engage a licensedvendor to serve alcohol. For events of 50 or fewer,one certified UCARE volunteer per 25 guestsmust be present. Learn more about UCARE at scc.uchicago.edu/health_101_ucare.html.12. Designated cochairs will remain sober and areresponsible for monitoring guests and ensuringproblems do not arise.13. Campus security is required for large events heldon campus at which alcohol is served and theevent’s duration is more than two hours. Campussecurity must be present at events of 100 guestsor more.14. The sponsoring group may be required to pay foradditional staff/security for a given event or toprovide faculty/staff oversight.15. If during the course of an event, the responsiblestudents cannot or will not abide by agreed uponregulations, Chicago Booth or the university maybring the event to an immediate close.16. Failure to fulfill the responsibilities outlinedhere may result in a refusal of permission forfuture events.Corporate Sponsorship and FundraisingAll Full-Time MBA, Evening MBA, and Weekend MBAprogram student leaders are expected to contact theiradvisor (Chicago Booth Office of Alumni Affairs andDevelopment) prior to soliciting companies for sponsorship.When fundraising, leaders should recognizethat, as representatives of Chicago Booth, behaving inan unprofessional manner when asking for a donationcan damage future relationships between ChicagoBooth and the corporate community. All studentgroups are expected to disclose in all written and verbalcommunication the program with which they areaffiliated when soliciting for sponsorship.If successful in securing a commitment froma company, the student leaders should notify theiradvisor. This will allow Chicago Booth to maintain anaccurate listing of corporate friends and ensure thedonor is properly thanked for the donation.Group FundsChicago Booth expects that student groups will managetheir funds prudently and for the benefit of theentire group and student body at large. Student groupfunds are not to be used for personal items or meals.Student group meals are not to exceed $50 per studentat any student group outing. It is the responsibilityof the group’s leadership, in particular the54 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

group treasurer, to ensure that the group account iscurrent and has sufficient funds to cover any and allexpenditures. Student group leaders are responsiblefor submitting paperwork to their advisor in a timelymanner in order to ensure proper processing. For acomplete guide on the University of Chicago accountingand purchasing policies, please visit the Office ofStudent Programs and Events.Student groups may work with service providersthat require a signed contract for services suchas web service/development, performers or entertainment,caterers, speakers, hotels, restaurants,or museums. These services are not reimbursableexpenses and therefore should not be paid for outof pocket. Contracts for these services may only besigned by Chicago Booth’s contract attorney.Contracts for large-scale student group eventsmust be brought to a student group advisor at leastthree months in advance of the scheduled event, asit is the policy of the university that both the Officeof Risk Management and Legal Counsel must reviewcontracts prior to signing.Identity and TrademarkThe names and/or logos of the University of Chicagoand Chicago Booth may only be used for officialstudent group or student committee purposes. It isexpected that the Chicago Booth logo will be includedwhen printing promotional/advertising items onbehalf of a student group or committee. All group orcommittee logos, websites, and use of the ChicagoBooth wordmark must be in compliance with theUniversity of Chicago Booth School of BusinessIdentification and Graphic Standards available atstaff.ChicagoBooth.edu/marketing.Under no circumstances is the use of the name orlogo, including letterhead stationery, permitted forpersonal profit or in connection with an outside organizationthat has been established by group members.InvestmentsStudent groups are not permitted to hold outsidebank accounts or invest group funds. The following isthe university’s policy on investment management.1. The vice president for investments shall bethe chief investment officer of the universityand, subject to the Board and the InvestmentCommittee and under the supervision of thepresident of the university, shall have charge ofthe investment of the university’s funds; the purchase,management, and sale or other dispositionof its investment properties, including real estate;and insurance, taxes, and legal matters, includingcollections, relating to investment property; andthe management of the Investment Office.2. The vice president for investments shall receive,and is the custodian of, all securities of the universityand of the legal documents relating toinvested funds, and shall promptly turn over allsecurities to the trust company or trust companiesdesignated by the Board as depositories thereof.3. Associate vice presidents and assistant vice presidentsfor investments are empowered to act oninvestment matters with the concurrence of theInvestment Committee of the Board of Trustees.WebsitesStudent groups are responsible for adhering toChicago Booth and university policies on appropriatecontent and use of technical resources. (Pleasesee computing.ChicagoBooth.edu/computing/student.asp.) University policy does not allow useof technical resources for commercial purposes,prohibiting student groups from advertising studentbusinesses or corporate sponsors. Student groupwebsites must adhere to the policies listed in theComputing Services section found in the Standardsof Scholarship and Professionalism section of thishandbook. The Chicago Booth web editor and studentgroup advisor reserve the right to take downany website that is not compliant with these policies.Websites must clearly indicate the programwith which the group is affiliated (i.e. Full-TimeMBA, Evening MBA, or Weekend MBA programs).Websites also must state the group’s qualificationsfor membership.Student Handbook 2OO9–10 Regulations, Policies, and Procedures55

Specific Standards for Full-Time MBAProgram Student GroupsGraduate Business Council Executive Board RolesIn order to best serve the needs of the studentcommunity and allow each student the opportunityto dedicate needed time to academic and careerpursuits, the following polices have been adoptedrelated to the Graduate Business Councilexecutive roles:1. Graduate Business Council executive officers maynot hold a cochair position with any Full-TimeMBA, Evening MBA, or Weekend MBA Programstudent group.2. The President of the Graduate Business Councilmay not be a LEAD Facilitator.3. Graduate Business Council executive officersmay not participate in the International BusinessExchange Program (IBEP) in any term of theirelected year (Spring through Winter Quarter).Recognition and Maintaining StatusStudents interested in forming a recognized studentgroup must be in their second year of study. Theymay submit a proposal to Student Programs andEvents that includes:1. A petition signed by 50 Chicago Booth studentswho support the formation of the group;2. A mission statement, which includes why thegroup fulfills a unique need not addressed bycurrent Chicago Booth groups;3. A budget that states how the group will generaterevenue as well as projected expenses; and4. A calendar of events for the first yearof operation.Proposals are accepted and reviewed by the Officeof Student Programs and Events and the GraduateBusiness Council. All approved student groups arerequired to meet the following criteria in order toremain officially recognized as a student group:1. Maintain at least one but no more than sevencochairs (of which all must be Booth students andone of which must be a Full-Time MBA Programstudent);2. Require new cochairs to attend student groupleader training sessions scheduled throughoutthe Winter Quarter;3. Participate in the activities fairs during AdmitWeekend I and II and Core;4. Hold an introductory meeting on the weekendthat classes begin in Autumn Quarter;5. Hold an election/application process for selectingnew leaders and transition group leadership beforethe last Monday in February of the Winter Quarter;6. Provide leadership turnover and cochair selectionprocess to their student group advisor and allcurrent group members; and7. Maintain a cochair leadership structure within thestudent group. Student groups should be governedequally by all cochairs as student group cochairpositions are designed to allow each student equalleadership opportunity and responsibility.Full-Time MBA Program student leaders shouldrefer to Student Programs and Events for a completeoverview of student group leader resources.Leadership TurnoverOfficial student groups are expected to participate inall organized leadership turnover and training activities.While there is not an official process for selectingnew cochairs, each group is responsible for executingits own application/interview process. Each individualgroup may institute a process that is most appropriatefor that group. This process must be completed by thelast Monday in February of Winter Quarter.All newly elected cochairs are required to participatein mandatory student group leader training sessionsorganized by the student group advising teamin the Office of Student Programs and Events. Thesetraining sessions will begin Week 9 of Winter Quarterand be completed by Week 5 of Spring Quarter.Training includes explanation of the proceduresfor successfully obtaining student group benefits,finalizing event dates for the following year, and56 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

introduction to various Chicago Booth departmentsand staff with whom the groups will work in theupcoming year. Student group advisors also will holdindividual meetings with each group to discuss thegroup’s goals, budget, and calendar.Conference and Event PlanningOnly recognized Chicago Booth student groups mayorganize school-wide events and conferences in thename of the University of Chicago Booth School ofBusiness. Recognized student groups may have accessto and support from Chicago Booth departments suchas the Office of Alumni Affairs and Development andCareer Services in the organization and execution ofthese events and must meet the following criteria:1. Student group events and programs are not permittedto conflict with company presentations orother Career Services recruiting efforts.2. Times reserved for student group events andprograms are Wednesdays and Fridays from11:45 a.m. to 1:15 p.m. and on weekends duringAutumn and Winter Quarters as available duringSpring. If exceptions are needed, please checkwith student group advisors.3. Student group leaders must participate in theconference planning approval process in order togain approval for major conferences or events.4. Approved conferences will be placed on the calendarin Spring Quarter proceeding the academicyear in which the event will be held. Once thiscalendar is completed, student groups are notpermitted to plan, organize, or hold events notapproved on the calendar.5. Student Programs and Events reserves the rightto cancel any event six weeks prior to the event ifproper steps have not been taken to fund, organize,or otherwise execute the event.6. All conferences should be self-supporting, inthat sponsorship funds and admission chargesthat are raised for the conference or event shouldcover all costs.SpeakersStudent groups intending to bring a distinguishedspeaker to campus must notify their student groupadvisor immediately in order to maximize the experiencefor both the speaker and the Chicago Boothstudent body. Advisor notification enables theappropriate arrangements to be made to ensure arepresentative of the Deans’ Office or other appropriateadministrative offices are available to greeteach speaker.In some cases, it may be appropriate to linkthe speaker with the Graduate Business Council’sDistinguished Speakers Series. The series hosts amaximum of six speakers per year, ranging from distinguishedalumni to corporate CEOs.Space RentalOnly official student groups may reserve ChicagoBooth classrooms or other campus space for groupmeetings or programs. Only official student groupsand affiliated University of Chicago groups mayreserve a table in Harper Center. Classrooms andconference rooms in Harper Center are availablefor student group use at no charge Monday throughFriday during building hours. The Rothman WinterGarden is available for student group conferencesonly on Saturday and Sunday with approval from theOffice of Student Programs and Events.All events and activities planned to take placeon the Quadrangle must be approved by the Officeof the Reynolds Club and Student Activities. TheQuadrangle encompasses the area between 59thStreet, 57th Street, University Avenue and EllisAvenue, and may also include the areas in front ofCrerar Library and Regenstein Library. The grassyarea on the Midway Plaisance is Chicago Park Districtproperty. All space must be reserved through the studentgroup’s advisor.Student Handbook 2OO9–10 Regulations, Policies, and Procedures57

Specific Standards for Evening MBA andWeekend MBA Program Student GroupsRecognition and Maintaining StatusStudents interested in forming a recognized studentgroup must submit a proposal to the Evening MBAand Weekend MBA Programs Office that includes:1. A petition signed by 20 Chicago Booth studentswho support the formation of the group;2. A mission statement, which includes why thegroup fulfills a unique need not addressed bycurrent Chicago Booth groups;3. A budget that states how the group will generaterevenue as well as projected expenses; and4. A calendar of events for the first year .of operation.The Evening MBA and Weekend MBA Programs Officewill review each proposal. All approved student groupswill be on a probationary period for two quarters.Once the probationary period is complete, all parttimeprogram student groups will receive a one-timegroup account deposit of $250 (nontransferable) andare required to meet the following criteria in order toremain officially recognized as a student group:1. Maintain at least one, but no more than seven,cochairs;2. New cochairs must attend student group leadertraining session scheduled in early spring;3. Participate in the Evening MBA and WeekendMBA Programs Student Organization Fairsthroughout the year and quarterly Student .Leader Meetings;4. Maintain a minimum group membership of 20;5. Hold one event per quarter; and6. Hold an election/application process for selectingnew leaders and transition group leadershipbefore the last day of the Winter Quarter.Leadership TurnoverOfficial student groups are expected to participatein all organized leadership turnover and trainingactivities. While there is not an official process forselecting new cochairs, each group is responsiblefor executing its own application/interview process.Each individual group may institute a process that ismost appropriate for the group. This process must becompleted by the last day of Winter Quarter.All newly elected cochairs are required to participatein a mandatory student group leader trainingsession organized by the Evening MBA and WeekendMBA Programs Office. The training session will beheld on a Saturday in the beginning of Spring Quarter.Training includes explanation of the proceduresfor successfully obtaining student group benefits,finalizing event dates for the following year, andintroduction to various Chicago Booth departmentsand staff with whom the groups will work with in theupcoming year. Student group advisors will be availableto hold individual meetings with each group todiscuss the group’s goals, budget, and calendar.Conference and Event PlanningOnly recognized Chicago Booth student groups mayorganize school-wide events and conferences in thename of the University of Chicago Booth School ofBusiness. Recognized student groups may have accessto and support from Chicago Booth departmentssuch as the Career Services Office and the Office ofAlumni Affairs and Development in the organizationand execution of these events and must meet the followingcriteria:1. Student group events and programs are not permittedto conflict with company presentations or otherCareer Development Office recruiting efforts.2. To prevent overlap of major events and ensure thesuccess and support of each, student group leadersmust work with their group advisor in order togain approval for major conferences or events.3. The Evening MBA and Weekend MBA ProgramsOffice reserves the right to cancel any event sixweeks prior to the event if proper steps have notbeen taken to fund, organize, or otherwise executethe event.4. All conferences should be self-supporting; sponsorshipfunds and admission charges raised forthe conference or event should cover all costs.58 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

Space RentalOnly official student groups may reserve ChicagoBooth classrooms or other Gleacher Center space forgroup meetings or programs. Space must be reservedthrough the student group’s advisor.Additional Student Leader ResourcesWhile the student group advisor is the primaryresource for all groups, the following forms andresources are also available to student leaders.Full-Time MBA Program student leader resourcescan be found at programs.ChicagoBooth.edu/speunder Student Group Leader Resources:■■■■■■■■■Conference/Event Proposal formIntention to Serve Alcohol formReimbursement Request formDeposit SpreadsheetUse of Chicago Booth mail list policyUniversity of Chicago Alcohol PolicyGuidelines on spending group funds and theUniversity of Chicago policies on accounting andpurchasingOffice of the Reynolds Club and Student Activities(ORSCA), studentactivities.uchicago.eduChicago Booth Campus Facilities,facilities.ChicagoBooth.eduEvening MBA and Weekend MBA student leaderresources can be found at programs.ChicagoBooth.edu/parttime/LeaderResources including:■■■■■Event Planning InformationStudent Group Funding ProposalDeposit and Reimbursement formsStudent Leader HandbookRequest for Dean or FacultyStudent Handbook 2OO9–10 Regulations, Policies, and Procedures59

Usage of Gleacher and Harper CentersAppropriate Use of Chicago BoothCampusesSpecific areas within Gleacher and Harper centersare designated for the exclusive use of Chicago Boothstudents, staff, faculty, and guests of the school’sadministration. Examples of these areas are: computingservices/labs, internet stations, student groupstudy rooms, student lounges, and quiet study areas.Any use of Chicago Booth campuses not directlyrelated to the academic mission of the school must beapproved by the deans or designated staff.Commercial use or the seeking of personal gainthrough use of any and all University of Chicagoassets or resources (for example, equipment, facilities,confidential information, internet access, networks,databases, and email systems) for businessnot related to the University of Chicago is not allowed.Students, or guests of students, who violate the abovepolicies will be subject to Chicago Booth disciplinaryprocedures outlined in the Student Handbook.Appropriate Use of Harper CenterHarper Center is the focal point of Chicago Booth’sacademic and social community and it is to be utilizedby Booth students, faculty, and staff to participatein the school’s academic and communityprograms. Social and nonacademic events held inHarper Center should support Chicago Booth’s educationaland community aims. Harper Center is not asubstitute for other venues that support social activitiesinappropriate for an educational facility such asbars, clubs, or gambling establishments.Group Study Rooms—Usage PolicyAll students registered for a Chicago Booth class whoare matriculated into the Evening, Executive, Full-Time, PhD, or Weekend programs can reserve groupstudy rooms in Gleacher Center and in Harper Center.Group study rooms are reserved online via MRM reservationtool through the student portal.A student will have priority access to space in thebuilding where his or her program is based (for example,the Full-Time MBA and PhD programs are based inHarper Center, and Evening MBA, Weekend MBA, andExecutive MBA are based at Gleacher Center). Priorityaccess means students can reserve group study roomslocated in their home campus (e.g., Harper Centerfor Full-Time and PhD, Gleacher Center for Evening,Executive, and Weekend) up to seven days in advance.All others can make reservations one day in advance(e.g., reservations for Friday can be made beginning12:00 a.m. on Thursday).Group study rooms are intended for use by two ormore students and can be reserved in 15 minute increments,with a maximum reservation time of three hoursfor Gleacher Center group study rooms and two hoursfor Harper Center group study rooms. Consecutivereservations are not permitted and a minimum oftwo hours between reserved rooms is required. SinceGleacher Center group study rooms must remain lockedat all times, students with reservations may pick up thegroup study room key from the Security Desk located onthe Gleacher Center Lobby in exchange for their UCID.Additionally, a reservation in Gleacher Center groupstudy rooms will be considered a “no-show” and canceledif the student does not arrive within 10 minutesof reservation start time. Repeated no-shows are considereda violation of group study room policies and canresult in suspension of study room privileges.Students found in violation, such as abuse of privilegesor not returning the key to a Gleacher Centergroup study room, will be contacted by the appropriateprogram office and informed of violation. Subsequentviolations will result in their privilege to reserve groupstudy rooms online being revoked.60 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

Chicago Business CenterThe Chicago Booth Business Center, located in roomHarper Center 108A, is open to all members of theBooth community from 8:30 a.m. to 5 p.m., Mondaythrough Friday. The Business Center offers:■■■■■■■Walkup service for FedEx and other overnightservice providersMailing supplies and postage for U.S. mailProfessional photocopying and binding servicesTent card replacement (temporary)A limited variety of office suppliesDisplay poster productionFax serviceThe University of ChicagoBooth School of BusinessHarper Center5807 South Woodlawn AvenueChicago, Illinois 60637Gleacher Center450 North Cityfront Plaza DriveChicago, Illinois 60611Payment for Business Center services can bemade by providing either a valid Chicago Boothstudent group account number or by Chicago Card(UCID). Funds may be added to the card at an addvalue machine (located in the vending machine roomacross from the Everett Kovler Café or in the CareerResource Library, Harper Center 225).Lost and FoundLost and Found in Harper Center is located at themain reception/security desk. Students may callthe front desk at 773.702.1311 or visit between 7a.m. and midnight to claim or report lost items. Allitems found will be turned in and recorded in a Lostand Found Log. When inquiring about a lost item,the guard will ask for a description of the item andapproximate date it was lost, and then check the logfor matching description and date in order to verifyownership of the lost item. All unclaimed items willbe donated to a local nonprofit charity on approximatelythe second week into the following quarter.Lost and Found in Gleacher Center is located atthe security desk. Students may call the security deskat 312.464.8777 or visit between 6 a.m. and midnightto claim or report lost items.Student Handbook 2OO9–10 Regulations, Policies, and Procedures61

Notes62 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

NotesStudent Handbook 2OO9–10 Regulations, Policies, and Procedures63

Notes64 Student Handbook 2OO9–10 Regulations, Policies, and Procedures

© 2009 The University of Chicago. All rights reserved. 677647/SB-RO/? ? ? ?/09-09Student Handbook 2OO9–10 Regulations, Policies, and Proceduresc

© 2009 The University of Chicago. All rights reserved. 677647/SB-RO/3400/09-09Student Handbook 2OO9–10 Regulations, Policies, and Proceduresc