london pre-arranged housing information - SU Abroad - Syracuse ...

London Pre-ArrangedHousing InformationOffice Deadline for Pre-arrangedhousing: November 1, 2012Please note: Receipt of this material is not confirmation of acceptance into the London program

London Pre-Arranged Housing for Spring 2013October 2012Syracuse University Abroad is happy to once again offer a pre-arranged housing option for studentsparticipating in the London program. The flats are for four people. There are limited spaces available in the prearrangedhousing. If there is more demand than space, we will have a lottery to assign spots. In previoussemesters, we have been able to accommodate most students interested in pre-arranged housing. Students notinterested in pre-arranged housing will find their own apartments in London with a briefing, listings, andguidance and support from the London staff.Our pre-arranged housing is located in the heart of the University district, the Clerkenwell neighborhood ofLondon, near Farringdon tube station and within a twenty minute walk to Faraday House. While the cost ofthese flats is higher than the amount contained in the program fee (there is a $1,595 surcharge), the two mainadvantages to students are that they will not have to look for housing upon their arrival in London, andthis is a ready-made solution for students preferring dorm-type living arrangements. SU Abroad hasnegotiated an agreement with a London-based company, Anglo American Educational Services, to provide thishousing. To view some pictures of what a typical pre-arranged flat will look like, please go to the SU Abroadwebsite (http://suabroad.syr.edu) – click on the “London, England” button under “Destinations” and then on“Pre-Arranged Housing” on the Housing page. Please note that the flats are not all the same, but the roomsize is British, and smaller than American student housing might be.The agreement provides for the availability of forty (40) spaces for our students (SU and non-SU). There are tenfour person flats. Bedrooms will have 2 occupants. There are 2 bathrooms in each flat, and a kitchen equippedto British standards, with a washer/dryer. Students will be assigned to a bedroom and flat based on the PrearrangedHousing Preference form.Each apartment is furnished, including a set of bed linens (towels are not provided), and a television in eachapartment lounge. Each flat is equipped with one telephone line for incoming and outgoing phone calls.Students will not be able to charge outgoing phone calls to the phone in the apartment. For that purpose,students will need to use a long-distance calling card. Limited broadband internet (wireless) is provided asstandard.Utilities (i.e. gas, electricity and water) are included as part of the rent. Anglo American Educational Serviceswill provide weekly cleaning of the apartment, including a change of bed linen. Maintenance for the apartmentswill be provided (including but not limited to plumbing, heating, appliances and fixtures) and there will be a 24-hour housing emergency contact. NOTE: individuals may be allergic to cleaning solutions or to pest controlsprays used in the flats.Smoking within the flats is not permitted, and overnight guests are not permitted due to fire regulations.Beyond the semester tuition and program fee charges, students selecting the pre-arranged housing optionmust pay an additional $1,595 fee which will be added to their Bursar bill. Furthermore, a securitydeposit of $600 is required when the contract is returned to SU Abroad. The University will process thecheck received for the security deposit and return it (or a portion thereof) only after the apartment is cleared anddeemed undamaged by Anglo American Educational Services. This may take four to six weeks or more fromthe end of the semester. If for any reason students do not receive a placement in pre-arranged housing, and havepaid the security deposit, the University will coordinate the return of the deposit and the contract will becomenull and void. Note: Students finding their own housing also have to pay a security deposit on their flats,typically equal to one month’s rent.Please note that neither Syracuse University nor Anglo American Educational Services carries insuranceon students’ personal items. We strongly urge all students to obtain the appropriate insurance coveragefor personal items that may be lost due to theft or damage while abroad.If more than forty students apply for the pre-arranged housing, assignments will be made through a lotterydrawing for all students who have filed the necessary papers by November 1. The lottery will be held after thedue date.

Students filing an application after the November 1 due date will be considered on a space available basis.Contact Gail (see phone/email at bottom of page) to check on availability.Interested students must:1. complete and return the Pre-Arranged Housing Preference form.2. provide a check made payable to Syracuse University in the amount of $600, to cover the securitydeposit. The $1,595 housing supplement will be added to your bill.3. complete and return a Housing Accommodation Agreement form, which must be signed by thestudent and each parent or legal guardian. We will accept faxed copies of the page with theparent/guardian signature. Fax to the attention of Gail at 316/443-4593.4. send all materials to arrive by November 1 to:Syracuse University Abroad106 Walnut PlaceSyracuse, NY 13244Attn. Gail Rich(Note: The Pre-Arranged Housing Preference form and Housing Accommodation Agreement form areavailable to print from the SU Abroad website (http://suabroad.syr.edu), go to the London page and thenclick on “Housing”.)The Pre-Arranged Housing materials are being e-mailed to all pending and accepted students and their parents(parents will receive a hard copy as well). Receipt of these materials does not mean the student is acceptedinto the program. However, to be considered for pre-arranged housing, all interested, accepted and pendingstudents must submit the forms and deposit check by the due date.As part of the application process, be sure to include names of students with whom you would like to share a flatif you know others going on the program. All students involved must list all of the same names in order to beeligible for being housed together. The information you provide on the housing form will be used to place you,although all preferences can not be guaranteed.After the due date we will confirm by email if you were selected for pre-arranged housing and your flatassignment. If we are unable to provide housing due to lack of space, or if you are not accepted into the Londonprogram, the security deposit will be returned.If you are placed in pre-arranged housing and withdraw from the housing or the Londonprogram after November 9, you will still be responsible for paying the full housing fee andsupplement of $6,795, unless another student is found to occupy the flat. Your security depositwill be transferred to your bursar account to offset your housing charges.One of the forty spaces is reserved for a student liaison. The liaison serves as an important link in thecommunication network between fellow residents and the London Program staff. The liaison is selected basedon past resident advisor or camp-counselor experience, maturity and the ability to handle responsibility. Inexchange for this position, Syracuse University waives the additional $1,595 housing fee. If you are interestedin applying to be the liaison, please mark the box on the housing preference form, complete the liaisonapplication and send it to or drop it off at 106 Walnut Place, or e-mail it to Gail Rich at gnrich@syr.edu.Please include a resume.For further information, contact Gail Rich (gnrich@syr.edu) at 1-800/235-3472 or 316/443-9431 at the SyracuseUniversity Abroad office.

HOUSING PREFERENCE FORMNAME ______________________________________Male/FemaleHOME UNIVERSITY: ________________________PLEASE INDICATE YOUR PREFERENCES BELOW:There are 2 flats on each floor and 4 students per flat, placed in two separate bedrooms.1. I prefer living in a flat that is (please note that there will be separatebedrooms for each gender):a. ____ single sexb. ____ co-edc. ____ either single sex or co-ed2. I prefer living in a flat with:a. ____ my own University studentsb. ____ students from other universities/collegesc. ____ either of the above3. I prefer a room-mate(s) whoa. ____ keep(s) late hoursb. ____ do(es) not keep late hours4. I would describe my level of neatness as:a. ____ highb. ____ moderatec. ____ low5. I am a smoker*a. ____ yesb. ____ no6. Do you have any dietary restrictions or medical issues that might affect yourneeds in a flat:a. ____ yes (please describe): ________________________________b. ____ no*PLEASE NOTE THERE IS A NON-SMOKING POLICY IN ALL OURHOUSING ACCOMMODATION AND THAT THE PUBLISHED HOUSINGRULES IN THE APARTMENTS MUST BE ADHERED TO.continued on reverse

7. I specifically request the following roommate(s):__________________________________________________________________(all parties must request each other)8. I specifically do NOT wish to be roomed with:__________________________________________________________________9. Please indicate if there is anything else we should know about you that willaid us in placing you.__________________________________________________________________10. I am interested in being a student liaison (2 positions available):____ Yes (if so, please complete the liaison application and e-mail/send/drop it off at the office with a resume to 106Walnut Pl., Syracuse, NY 13244, or e-mail it tognrich@syr.edu)____NoAcademic Major and year:___________________________________________________________Other Interests:____________________________________________________________________Syracuse University does not discriminate on the basis of race, religion, creed, nationalorigin or sexual preference. Room assignments cannot be changed. Although everyeffort will be made to honour individual preferences, this cannot be guaranteed.9/2012

SU London Housing Liaison Job DescriptionOverview:The Pre-Arranged Housing Liaison serves as an important link in the communicationnetwork between fellow residents of Pre-Arranged Housing, Anglo-AmericanEducational Services (AAES); the housing provider and the SU London Program staff.This is an ideal opportunity for students with leadership experience or potential. Liaisonshelp to build community within Pre-Arranged Housing, plan social networkingopportunities as well as assist students who need to report problems or concerns to theSU London Program staff.Responsibilities:Housing Liaisons are expected to:• Build a rapport with SU London students in their assigned flats to help facilitateopen lines of communication for questions, problems and concerns• Build community within Pre-Arranged Housing by planning social networkingopportunities• Consistently update/change designated Bulletin Board space to publicize SULondon events and post notices to students in Pre-Arranged Housing• Attend fortnightly (once every two weeks) meetings with SU London and AAES(maintenance) staff• Report any student-specific concerns to SU London staff• Report any maintenance problems to AAESQualifications:Qualities of a Housing Liaison include, but are not limited to, the following:• A positive, pro-active attitude• Maturity and responsibility• The ability to communicate effectively• Trustworthiness• Experience in a campus leadership position is a plus, though not required

SU Abroad LondonPRE-ARRANGED HOUSING LIAISON APPLICATION*Please submit this application with a resume to Gail Rich at SU Abroad by the November 1deadline.Name: ____________________________________Home University: ___________________________Email: ____________________________________Class standing as of spring 2012: Sophomore Junior SeniorCumulative GPA:___________Please answer the following questions in a brief paragraph:1. What attracted you to the Housing Liaison position?2. What qualifications can you bring to the position?3. What do you envision as the most important responsibility of a Housing Liaison?4. Can you think of an example activity you might organize for your fellowstudents in prearranged housing for free or with a very small budget?5. How would you let your fellow students know about the activity?*Attach Resume

HOUSING ACCOMMODATION AGREEMENTLondon Spring Semester 2013 StudentsThis sets forth an Agreement made as of October 1, 2012, between SYRACUSE UNIVERSITY,Skytop Office Building, Syracuse, New York 13244-5300 (the “University”) and_______________________________________________________ (the “Participating Student”).(Print your name here)In consideration of mutual covenants, the University and Participating Student agree as follows:1. Housing Accommodations.(a)Under a separate agreement between the Syracuse University (USA) LondonProgram and Anglo American Educational Services Ltd. (“AAES”), AAES hasagreed to make flats in one or more apartment buildings in London, hereafterreferred to as the “apartment building,” available for use by students participatingin the Syracuse University London Program (the “Participating Students”) for aterm (the “Term”) beginning on January 15, 2013 (the “Term Commencementdate”) and expiring on May 3, 2013 (“Official Program Ending Date”).(b)Each flat is furnished subject to inventory of its contents. No parking spaces areprovided.(c)From the Term Commencement Date through the Official Program Ending Date,AAES will grant a Participating Student use of one flat to be shared with otherstudents on the SU Abroad semester program in London. The apartment buildingwill provide to that flat the services set forth in Section 3 of this Agreement.1656910.6 9/15/2011

2. Use of Flat.The Participating Student will use one of the flats for the term from the TermCommencement Date through the Official Program Ending Date with the understandingthat the flat and the flat mates of the Participating Student will ultimately be selected byAAES Properties. The Participating Student is required to arrange for his own or her ownaccommodations after the Official Program Ending Date.3. Services.Under the separate Agreement between the Syracuse University (USA) London Programand AAES, AAES has agreed to furnish each flat with the following services:(a)all utilities, i.e. gas, electricity, council taxes or its replacement, water rates, andone telephone line;(b)(c)full maintenance cover for plumbing, heating, electrical appliances, and fixtures;access to a wireless broadband internet connection, subject to the Internet Rulesattached to this Agreement as Attachment A, as they may be modified from time totime;(d)regular treatment as is necessary for pest control, and an immediate response andtreatment plan to deal with infestations;(e)cleaning of the flat once a week;Note: Individuals may be allergic to cleaning solutions or to pest controlsprays used in the flats.(f)one set of bed linen, which is changed each week, per Participating Student (notowels are provided);(g)(h)(i)a washer/dryer in each flat;24-hour flat emergency related contact;a secure access control system for all exterior doors to the apartment building;2 1656910.6 9/15/2011

(j)all parents and family members of Participating students will be eligible fordiscount rates at Vienna Group hotels.Any maintenance issues or problems will be channeled through a person to be designatedby AAES who will be the point person between the Participating Students and AAES.4. Housing Fee.From the Program Fee for the London Program, the “Housing Fee” and a supplement feeof $1,595 (the “Supplement”) will be used by the University to pay AAES for the use bythe Participating Student of one of the flats in the apartment building for the Term. TheParticipating Student acknowledges that the Participating Student will use and occupy oneof the flats in the apartment building without having the opportunity to have inspected theapartment building or the flat to which the Participating Student will be assigned. Flat sizewill vary, and even rooms within flats will not be the same size. Further, the ParticipatingStudent may not have met one or more of the flat mates to be sharing the flat. If, for anyreason, the Participating Student does not use the flat assigned to the Participating Studentfrom the Term Commencement Date through the Official Program Ending Date, theHousing Fee will nonetheless be used for the sole purpose of paying AAES for its makingone flat in the apartment building available to the Participating Student.5. Security Deposit and Responsibility for the Loss or Damage of AAES Property.The Participating Student is responsible for any lost or damaged AAES property in theParticipating Student’s flat and in the common areas of the apartment building. Further,the Participating Student shall be responsible for any unacceptable telephone charges,payable in accordance with Section 8 of this Agreement. The Participating Student isrequired to pay the University offices of Syracuse University Abroad, Syracuse, NY 13244the sum of $600 as a security deposit for the Participating Student’s obligations under thisAgreement. The Participating Student, along with the flat mates of the Participating3 1656910.6 9/15/2011

Student, will have the obligation to vacate the flat on the Official Program Ending Date inthe condition which the flat existed as of the Term Commencement Date; ordinary wearand tear and damage by fire or other elements are excepted. Inspections of the flat will bescheduled at the beginning and end of the Term.All or a portion of the damage depositwill be used by the University to pay for the cost of repairing any damage to the flat or anydamage to communal areas of the building that can reasonably be attributed to theParticipating Student. The Participating Student shall pay the University the cost ofrepairing any damages in excess of the deposit. The balance of the security deposit shallbe refunded to the Participating Student when the flats have been vacated, inspected andpossible damage charges assessed. It may be several weeks after the Official ProgramEnding Date before the University is able to process any refunds. If for any reason, theparticipating Student does not use the flat assigned to the Participating Student from theTerm Commencement Date through the Official program Ending Date, the SecurityDeposit will nonetheless be used for the sole purpose of paying AAES for its making oneflat in the building available to the Participating Student.6. Smoke Alarms.A penalty of 250 BPS per flat will be imposed by AAES if it is discovered that smokealarms have been tampered with or removed during the students’ occupation of a flat.7. Lost Keys.Lost keys will be replaced at a cost of 25 BPS, payable to the University.8. Telephones.Each flat will be provided with one telephone capable of receiving incoming calls andpermitting outgoing calls made with a telephone charge card. Outgoing emergency callsare also possible to 999. Any unacceptable telephone charges will be assessed to theParticipating Student after the Official Program Ending Date (see Section 5).4 1656910.6 9/15/2011

9. The Apartment Building.The apartment buildings are not owned or managed by Syracuse University. AAES isresponsible for the provision of flats in the apartment building, and for the provision ofservices as described in this contract. A University staff member in London will provideoversight in the resolution of problems that may occur in the flats.In the event of a problem with the flat, the Participating Student is expected to notifyAAES of reasonable requests by calling the contact number provided to the ParticipatingStudent by AAES. AAES is the entity charged with resolving the problem.AlthoughAAES is responsible for problem resolution, AAES will keep the University apprised ofongoing problems and the resolution of those problems through regular contact with theUniversity’s designated staff member. Students may approach the University’s designatedstaff member to express concerns or to ask for clarification of their housing situation. TheUniversity will provide assistance to students in making their concerns known to AAESand in working out these problems with AAES.10. Safety and Security.Although the University has used its best efforts to locate housing accommodations thatare safe and secure, the University cannot guarantee the safety and security of students.The Participating Student understands and agrees that the University shall not beresponsible or liable in any way for injury or loss suffered by the Participating Studentexcept for any injury or loss proximately caused by the University’s intentional ornegligent act or omission. The University strongly recommends that the ParticipatingStudent obtain insurance coverage for the personal property of the Participating Student.11. Rules Relating to the Apartment Building.The Participating Student shall comply with the House Rules relating to the apartmentbuildings. The House Rules are attached to this Agreement as Attachment B.5 1656910.6 9/15/2011

12. Contingency.The obligations of the University and the Participating Student are subject to theParticipating Student being placed in the pre-arranged housing group for the University’sLondon Program for the Term. The Participating Student acknowledges that there may bemore students who wish to participate in the pre-arranged housing option than there arespaces available. If there are more students who wish to participate than there are spacesavailable, the University will hold a lottery drawing which will determine the students whowill be placed in the pre-arranged housing group. The University will process the securitydeposit check given by the Participating Student to the University upon the signing of thisAgreement. If the Participating Student is not selected to be placed in the pre-arrangedgroup, this Agreement shall become null and void and the University will coordinate thereturn of the security deposit to the Participating Student within 30 days after the lotterydrawing.13. Cancellation Policy.If the Participating Student cancels this Agreement before November 9, 2012, the HousingFee and Supplement of $6,795 will be refunded. If, for any reason, the ParticipatingStudent cancels this Agreement after November 9, 2012, the Participating Student will becharged the full Housing Fee and Supplement of $6,795 and no refund will be given,unless another student is found to use and occupy the flat assigned by this Agreement.14. Co-Signer.Each co-signer to this Agreement is a parent or legal guardian of the Participating Student.Each co-signer shall be jointly and severally liable for the obligations of the ParticipatingStudent under this Agreement. This Agreement shall not be effective unless and until thisAgreement is signed by each parent or legal guardian of the Participating Student.6 1656910.6 9/15/2011

This Housing Accommodation Agreement has been signed by the University and the ParticipatingStudent as of the day and year first above written.SYRACUSE UNIVERSITYBy:Barbara L. WellsTreasurerBy:_____________________ ________________(print name of student) Participating Student DateBy:_____________________ _______________Co-SignerDate(Parent or Guardian)By:_____________________ ________________Co-SignerDate(Parent or Guardian)7 1656910.6 9/15/2011

Attachment AINFORMATION ON INTERNET SERVICEInternet access fees and chargesWireless Internet is available within the common areas in each apartment.Your account will allow you 2,000 minutes of access each week, with a bandwidth allowance of 1,000 MB per week, for theduration of your stay. This account is automatically “topped up” each week (each Saturday morning).Accounts can be used by only one person on a single computer, and user IDs and passwords should be retained, as they will beneeded to log on each time. User IDs and passwords are issued before arrival.If you exhaust your allowance and need to top up, you can purchase extra minutes/bandwidth. This is separate to yoursubsidized allowance.Why the Download allowance?Since you're not on campus but in a residential area, large numbers of computers can make the service slow for everyone, so tomaintain a good service for all, some restrictions are necessary.You should not use your computer to access the following legal or illegal material:• File or folder sharing (P2P)• Video Sharing Websites such as YouTube (occasional use viewing short clips is allowed)• Video (Including Internet TV, Streaming, Movies, Video Internet calls)• Slingbox , Tivo, BBC iPlayer or any remotely controlled video players• Video, TV or Movies such as Hulu, iTunes or any other site• Streaming material such as Internet Radio, iTunes or iPlayer, Pandora, AOL Radio, Slacker etc.• On-line video games, including gaming systems such as X-Box, or Play Stations.WarningIf you access this type of material, your allowance will be used very quickly and your account will expire.Video Calls such as MSN, Skype, SightSpeed or Gizmo ProjectAlthough this is not encouraged, you may make such calls, but be aware that these connections consume large amount of dataand you could exhaust your bandwidth allocation very quickly.Bandwidth RestrictionsYour Internet connection speed may be restricted if you consume large amounts of bandwidth. This keeps the service fast foreveryone else. If this occurs the only way to restore your bandwidth is to stop using so much. Note that it can take severaldays to return to normal.General AdviceBefore leaving home:• Perform all the software updates possible; some updates can cause issues – it is better that these occur before youleave the U.S.• Update your anti-virus program and run a full scan – you may swap USB memory cards with others while abroad, sobetter safe than sorry.• Make sure your firewall is enabled.• Go to an Internet Cafe and make sure you know how to turn your wireless off and on, and that you can send andreceive email.• If you want to watch TV shows, video or films, put them on your laptop before you leave. Note that some EuropeanDVDs may not work in your laptop.How to connect:• Turn on your wireless adaptor• Look for the strongest Pogolink signal• Connect and open your browserMore information for Faculties can be found at http://wireless.pogolink.com, and advice for students athttp://advice.pogolink.com. If anyone is having problems with their Pogolink service they should contacthttp://help.pogolink.com .B-1 1656910.6 9/15/2011

Attachment BHOUSINGYour apartment is the responsibility of each person within. Please keep it clean and tidy at all times and be considerate to thoseliving with you.In order to limit damage and charges, please follow these Do’s and Don’ts:DO’sDO maintain reasonable quiet at all times, especially between 10 p.m. and 8 a.m. There is an excessive noise ordinance inLondon. If a neighbor complains about you or your flat-mates, the local authorities have an appointed environmental healthoffice who can be called 24 hours a day. If he believes the noise is unacceptable, he can impose a fine of up to £5,000.DO ensure that any spillage to the carpet or upholstery is cleaned immediately to reduce the chance of damage charges beingmade upon your departure.DO turn off your lights, water and heating when they are not in use.DON’TsDO NOT smoke within the building. It is illegal. Charges and fines will apply.DO NOT have parties.DO NOT have overnight guests. Due to fire regulations, it is not permitted.DO NOT light candles or incense sticks, as this is dangerous and causes damage.DO NOT put up posters, pictures, etc. on the walls. Damages will result in charges.DO NOT add, remove, or move any furniture or fixtures from or around the apartment.DO NOT iron on anything other than an ironing board.DO NOT ever place a hot pan on a kitchen work surface, carpet or table.DO NOT hang clothes, etc. around windows or light fixtures.DO NOT participate in any recreational drugs of any form.SECURITYFor your own safety, please follow this advice:DO NOT:• Leave cash or valuable lying around in your apartment. We cannot take responsibility if something goes missing. Asafe is available in every apartment!• Prop your apartment door open at any time or leave the door on the latch, even if you are in at the time.• Buzz any caller into your building until verifying their identity.• Allow anyone who is not known to you, or anyone you have just met into your building or apartment.DO:• Make sure that your apartment is properly locked when leaving, using ALL locks. Also ensure that all windows aresecurely locked.• Keep the front door of your building shut at all times.B-2 1656910.6 9/15/2011