this link. - Tanzania Education Network/Mtandao wa Elimu Tanzania ...

Presentations:Experience sharing• Kilimanjaro NGO Forums• Kilimanjaro Education Network• Shinyanga Education Network• Challenges to the Education Sector in Tanzania• TEN/MET Constitution• Recommendations

TEN/MET Final Evaluation• TEN/MET contracted a consultant to evaluateits performance from 2007-2011 against itsStrategic Plan. Below is the outcome of theperformance evaluation.

Challenges: Secretariat• Disruption as a result of the death of theformer Coordinator;• Lack of institutional proper records;• Inadequate staff capacity for Policy Analysisand Advocacy (PAA);• Poor performance of the Policy Analysis andAdvocacy program (e.g. under-spending by45% in 2009-10).

Challenges: Governance• Lack of specificity of the roles of the differentoffice bearers• Weak election system of the Board members• Weak composition of the Board• Loopholes in the Constitution• Confusion over TEN/MET’s relationship withUWEZO

Challenges: Membership• Of the 196 members, only 59 are active• Some organizations are one-man/one-womanNGOs; some are paper NGOs• Lack of communication of majority ofmembers with TEN/MET• Lack of information on the advocacy work ofmany of the small NGOs in the districts

Challenges: Reporting• The reports do not capture well, some of thesignificant results achieved.

Recommendations: Secretariat• As PAA is core business, there is need for twoPOs:– One PO to focus on DSM-based advocacy activitieswith the MoEVT;– The other to focus on and strengthen advocacywork of the district networks;• Creation of a position of Program Manager toguide, manage, and oversee the work of POs.

Recommendations: Governance• Clarification of the role of the Board: Advisory role (policy and technical)• Appointment of a Nominations Committee to prepare/assess a slate of suitablecandidates from among the member organizations who can then be elected by theAGM• Additional Board members (Associate Members) from:– Founding members of TEN/MET in order to serve as institutional memory– Professional (e.g. educational professionals, accountants, lawyers, sociologists,etc.)• Revision of the constitution to include issues, among which:• Membership criteria that suits the issue of Policy Advocacy in Education• Criteria to get new Board members that reflects:– Nominations Committee– Representations from District and Regional networks• New organizational structure with Program Manager• Updated roles of each Actor in TEN/MET• Clarification of the relationship between TEN/MET and UWEZO.

A new development• Through the PO of Aide et Action in Zanzibar:• Efforts have been underway by a group of NGOsto create a Zanzibar Education Network.• A constitution has already been drafted and is inthe process of registration• The Network is planned for launch in August ofthis year.• Recommendation• TEN/MET should establish a link with theemerging Zanzibar Network

Recommendations from John Ulanga ofthe Foundation for Civil Society• Due to poor performance of TEN/MET atSecretariat, Governing Board, andmembership levels, he recommended thatTEN/MET should make serious and difficultdecisions for its performance improvement,and sustainability.

Annual narrative report• TEN/MET’s Coordinator presented the AnnualNarrative Report for fiscal year (July 2009 toJune 2010).• It provides a comprehensive narrative of theachievements, challenges, and lessons learnedwhile implementing the four programmes.

TEN/MET’s Strategic Plan 2007-2011Implemented Four Programmes• Communication Information Sharing andNetworking (CIN);• Policy Analysis, Lobbying, and Advocacy (PAA);• Capacity Development and Innovation (CDI);• Governance and Organizational Development(GOD).

Notable Achievements - CIN• Strengthening of Communication, Information sharing, and Networking (CIN)• TEN/MET actively participated in the revision of the Education and Training Policy(ETP)• The subsequent submission of this document to the Ministry of Education andVocational Training (MoEVT) proved TEN/MET’s achievements in networkinginterventions.• TEN/MET participated actively in the Education Sector dialogue process,• The different ESDC forums• Technical working group meetings• The Joint Education Sector Review (JESR) including joint field monitoring visits.• Facilitation of district meetings aimed at the formation of networks in Mbeya,Arusha, Shinyanga, Mbulu, Mwanza, Tabora, and Kinondoni.• In Shinyanga TEN/MET entered into an agreement with SEN/MES to facilitate theformation of district education networks in six districts of that region• Quarterly development of publications and increased Website hits over the yearenabled members and non-members timely access to key TEN/MET information

Notable Achievements – PAA• Policy, Analysis and Advocacy achievements were evident viaimproved zonal education debates on facilitation strategies• These interventions have resulted in improved understanding ofeducation issues among members and Civil Society• Issues arising from the debates are driving CSO contributions toMoEVT interventions towards improved quality education• The development of an Advocacy Strategy has been an importantachievement in providing guidance in advocacy interventions.• Throughout the year, traditional linkages were actively pursuedwith the Global Campaign for Education (GCE) and the AfricanNetwork Campaign on Education for All (ANCEFA)• TEN/MET successfully organized the Global Week of Action (GWA)for 2009.

Notable achievements: CDI• Successful activities included training of members in:• Strategic Planning and Fundraising• Policy Analysis and Advocacy• Finance Management for NGOs• Leadership• Monitoring and Evaluation (M & E)• Research Methods• Eighty participants (56 men, 24 women) from 70organizations in Shinyanga, Arusha, Dodoma, Mwanza,Mara, and Morogoro regions benefited

Notable Achievements - National• Partnerships were strengthened and maintained.• Voluntary Services Overseas (VSO) supported theplacement of volunteers.• Oxfam GB supported the implementation ofCommunity of Practice for Learner CentredEducation (COP) and Quality of EducationConferences.• The partnership with the Teachers’ Trade Union(TTU) facilitated the process of forming aTanzania Teachers’ Professional Board.

Notable Achievements - GOD• Strengthening Secretariat capacity andcoordinating the AGM;• Recruitment of a Capacity Development Officer;• Purchasing of new equipment such as computersand software to strengthen staff performanceand efficiency;• The Human Resources Manual has been reviewedand is due to be approved by the Board;• Regular board meetings and the AGM havestrengthened the impact of TEN/MET’sprogrammes and the Secretariat’s performance.

Overall Achievements• Eighty percent of planned activities wereaccomplished;• This was possible due to teamwork and sharing ofresponsibilities among the secretariat and CSOmembers;• There was enough funding to execute theactivities successfully;• The total budget for programme implementationand management of the secretariat was Tshs3,007,475,390.

Challenges• The main challenge was under-spending andvariances between Programmes’ actual budgetand expenditure• The total expenditure was Tshs 882,819 millionand the variance was Tshs 373,707 million (42%)• The expenditure also varied between theprogrammes• Policy Analysis, Lobbying and Advocacy (PAA)spent only 55% of funds allocated (refer tofinancial report for 2009/2010).

Addressing Challenges• The challenge of under spending has beenaddressed by reallocating the funds to activitieswithin the programme without funding• Activities are shared between Programme officersto speed up implementation• Some funds are reallocated to implement crucialactivities in other programmes:– 22 million was reallocated from PAA (line budgets;2.5.3 &2.5.4) to Governance and OrganizationDevelopment (GOD) for supporting the FinalEvaluation process (Governance line budget 4.2.11)

Additional Challenges• Inadequate criteria for admitting members• Geographical coverage• TEN/MET is working out strategies to have themembership recruitment criteria and proceduresreviewed and consolidated annually to bring inactive and committed members• Through our legal advisor, we are looking forwardto amending the constitution, specifically onmembership criteria• Strengthening of Districts and Zonal Networkswill also help to address this challenge

Lessons Learned• An understanding that both zonal and district networksneed more support to operate effectively• More advocacy is needed to ensure a strengthenedtripartite relationship between the Government, CSOs, andDevelopment Partners (DPs) in order to improveparticipation in the education sector reviews and otherconsultative forums• Realizing that research and publications are strong tools inbringing out evidence for lobbying and advocacy, mucheffort is needed to strengthen joint research interventionsfor effective results• The M&E System needs to be revisited to acquire updatedmonitoring and evaluation tools

Members raised the following issues:• The report is more process oriented than result based• There is a problem of monitoring and evaluation, resulting in no impactassessment report• There are different versions of TEN/MET mission, vision, and values• Voucher system should be used on children learning materials to able to buymaterials themselves• Lack of research and development• Objectives are too broad they cannot be measured over time. They should bespecific• There should be comparison between the old and new Strategic Plans• TEN/MET should be clearly defined• TEN/MET should get out of the box by collaborating with other ministries to makesure there is a budget for child development in every area, for example; theMinistry of Energy should focus on how different schools can get electricity.• How challenges in the old Strategic Plan are going to be dealt with in the newStrategic Plan?

AGM Recommendations• The Constitution should lead in new membership endorsement procedure and not otherwise;• The Board of Directors should be responsible for short comings that appear to be critical;• Critical verifications of authenticity of new membership should be carried out by the Board and Secretariat beforeaccepting new membership;• AGM should be held in different zones when financial capabilities permit;• Government representatives to be invited to TENMET Meetings as observers to enlist political will• List of AGM participants should form part of the AGM report;• The list of new members should be presented to the AGM for endorsement before inviting them to attend theAGM;• The report should be more result oriented than process oriented;• The report should incorporate testimonies and pictures;• Uwezo Project narrative report should be incorporated into the TEN/MET narrative report if Uwezo Projectfinancial activities are reported in the TEN/MET financial reports;• Vision, mission and Value should not change in this report, since they were changed to accommodate the nextStrategic Plan (2011-2016);• To make all necessary corrections on the report (typos);• Not to bind the annual narrative report before presented to the AGM;• Strategic Plan should be TEN/MET road map to achieve its objectives;• Internal Governance needs to be strengthened;• Advocating child protection and participation in education;• Specialized personnel linked to members in specialized areas;

Recommendation and Concerns fromCIDA Representative:• Emphasis should be on what is going tohappen; are there any changes?• The Strategic Plan is more operational thanresult oriented• There should be short term, medium term,and long term plans of sources of income

Civil Society Education Fund (CSEF)Project Report• The Civil Society Education Fund (CSEF) is agrant-making project established, managed,and hosted by the Global Campaign forEducation (GCE). In Tanzania the project isimplemented by Tanzania EducationNetwork/Mtandao wa Elimu Tanzania(TEN/MET). The programme was implementedin January 2011.

Objectives of the Civil SocietyEducation Fund project are:• Establish four district (two in the Lake Zone) and two zoneeducation networks which will coordinate participatorylobbying and advocacy processes at local level;• Strengthen TEN/MET members for more effectiveparticipation in education influencing processes;• Improve TEN/MET engagement in facilitating the budgetingtracking for influencing district and national budgeting,planning, allocation and expenditure processes to advocatefor transparency and good financial management;• Improve CSEF project monitoring and evaluation as well asreporting systems.

CSEF Accomplishments• CSEF project planning and development of mapping tools• Pre testing of mapping tools in Bagamoyo and Morogorourban districts.• Mapping process in the districts of Shinyanga, Maswa andMwanza ( Ilemela and Nyamagana)• Formation of the Maswa Education Network/Mtandao waElimu Maswa. The CSOs in Maswa conducted a meetinginitiated by TEN/MET and elect the interim leaders of theMaswa Education Network. The interim leaders have so fardrafted the network constitution which will be presented tothe members before the end of May.

Impact Assessment• The CSEF programme has been an excellentmeans of expanding TEN/MET services toother parts of the country;• one of the key outcomes of the project so faris the extent to which TEN/MET has been ableto bring together various CSOs and discussdifferent advocacy issues on educationalpolicies.

Challenges• There is evidence that some of the CSOs refuse to joinin a network because in other networks there is notransparency and accountability, making them thinkTEN/MET is like those other irresponsible networks;• Lack of communication and information sharing amongthe CSOs.• Most of the CSOs have not sufficient funds, hencecontributing to the slow establishment of thenetworks.• Some of the CSOs join the network only to get fundsfor their organizations.

Intervention• TEN/MET through the CSEF project has beenable to advocate the issues of transparencyand accountability in financial management inMaswa, Shinyanga, and Mwanza and willcontinue to do so in the future.

Constitution Review• A legal consultant, Mr. Clarence Kipobotaexplained to members what a Constitutionmeans. He said a Constitution is a set offundamental principles or established precedentsaccording to which a state or any otherorganization is governed.• A Constitution has two parts:– Memorandum of Association which stipulates therelationship between the Association and the GeneralPublic– Articles of Association which stipulate internal affairsof the organization

Amendments to Constitution• AGM has powers to amend TEN/MET’sConstitution. When there is a need foramendments, AGM can be moved by theAssociation Board of Directors to amend it bypreparing board resolution to be submitted tothe Company Registrar for notification.

Areas Needing Amendment• Article 7 Section 7:3. Board of Directors; Theidea of revising the Board members’ criteriawas supported by the previous AGM ( 14th –15th January 2010) agenda 4.7• Article 11- Rotation of Board of Directorsmembers; the following areas need reviewand amendments:• Membership qualifications• Board members qualifications

Bases of Amendment• Environmental Scanning• Final evaluation that was carried out by theConsultants

Appointment of External Auditors forFinancial Year 2011/2012Audit FirmHorwath Tanzania ( Formerly GrantThornton)Phillip and CompanyErnst & YoungGlobe Accountancy ServicesPrice Waterhouse CoopersTAC AssociatesKPMGQuotationsTshs.4,500,000 VAT exclusiveTshs. 4,500,000/- VAT InclusiveTshs 8,000,000.00 VAT exclusiveTshs 3,750,000.00 VAT inclusiveTshs. 7,909,660 VAT inclusiveTshs. 4,160,000 VAT inclusiveTshs. 14,175,000 VAT inclusive

Result• Board Chairperson informed members thatthe Board discussed the above quotations andrecommended Globe Accountancy Services tobe the auditors of TEN/MET for the year2011/2112, because they are cheaper thanthe rest, and they have audited TEN/METbefore. Members endorsed the recommendedAudit Company.

Election of Board of Directors for2011/2012• Board Chairperson explained the procedures forelecting the new Board of Directors. Thefollowing members were to retire in year2010/2011• Felister Kamolo–Childhood Development TrustFund Network• Javes Sauni – Informal Sector Team• Anita Masaki-Forum for African WomenEducationalists• Meinulf V. Nyoni- Lumbungu DevelopmentAssociation

A number of issues came up:• To exclude unendorsed AGM participants from voting for Directors;• To exclude participants that have not paid their dues from voting forBoard Directors but those who have paid their dues could beallowed to vote ;• Verification and evaluation of members is needed for membershipauthenticity;• Eligible members were 45 only, but participants were over 90;• Criteria for election committee must be made available beforecarrying our election;• There are members that were already endorsed and wereappearing in the new list of members that needed AGMendorsement;

Recommendations• There were issues about authenticity of more than 50% ofparticipants and poor performance of the Board as stipulated in theconsultant’s report; members decided that:• The existing Board should be removed but given time to clean upthe mess and call for another AGM within three months;• TEN/MET will elect all required Board Members in the next AGM.There will be no one carrying over position as a Director;• Three members from each zone will join the Secretariat to work onpending issues especially membership;• Improve correspondence and information sharing.• Representative from Foundation for Civil Society Mr. John Ulangaoffered financial assistance to enable TEN/MET to call for anotherAGM so that they can make difficult decisions for future ofTEN/MET