Quality Manual - KSS Deanery

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Decisions made by formal vote will be determined on a majority vote which will berecorded. Proxy votes will not be accepted. Where joint members attend together,the vote of only one member will be accepted.8. Record of Attendance:The names of the Chair and members present will be recorded. Any member failsto attend without sending a deputy; their parent organisation will be informed.9. Open and Closed Business:The main business of the Board will concern strategy, educational governance,quality assurance/management and the pursuit of excellence.When matters concerning a specific GP, Tutor, Appraiser, Mentor or otherindividuals are discussed by the Board, the Chair will determine theappropriateness of the presence of individual Board members.Confidential issues relating to individuals will not form part of publicly accessibleminutes of meetings.10. Minutes:The minutes of the meeting will be drawn up by the Board Secretary and submittedfor agreement at the next meeting and signed by the Chair.Draft minutes and action points will be circulated within three weeks of eachmeeting.When agreed, the minutes (except for records of closed parts of the meeting) willbe made available on the Deanery website.11. Confidentiality:Board members and any staff of the Deanery attending shall not reveal or discloseconfidential information including papers marked ‘In Confidence’ or minutesheaded ‘Items taken in Closed Session’, without the permission of the Chair. Thisapplies to the content of any discussion as well as papers and records.12. Risk Register:The Head of GP School will ensure that the Boards maintain a risk register and aprocess for identifying and quantifying risks and liabilities13. Recording of interests:Board members will be required, on appointment, to declare any interests ofrelevance to the School Board. Such interests may include:• Directorships of private companies seeking to do business with the Deanery• Connections with voluntary organisations contracting for NHS servicesIf members have any doubt about the relevance of an interest, this should bediscussed with the Board Chair who may bring it to the attention of the DeanDirector.KSS GP CPD School Board, Constitution & TOR v3 9 of 10 Oct 2009
If a conflict of interest is identified during the course of a Board meeting, the Boardmember concerned should declare such an interest and withdraw from the meetingand play no part in the relevant discussion or decision.February 2009KSS GP CPD School Board, Constitution & TOR v3 10 of 10 Oct 2009
Page 1: KENT SURREY AND SUSSEX DEANERYQUALI
Page 4 and 5: 1. Quality Structure and Terms of R
Page 6 and 7: E. Headline Feedback FormK:\QUALITY
Page 8 and 9: G. Earned Autonomy Verification Rep
Page 10 and 11: Postgraduate Deanery for Kent, Surr
Page 12 and 13: KSS DEANERY QUALITY MANAGEMENT STEE
Page 14 and 15: The Deanery Board will:DEANERY BOAR
Page 16 and 17: KSS DEANERY OPERATIONAL GROUPMEMBER
Page 18 and 19: KSS HIGHER SPECIALTY TRAINING BOARD
Page 20 and 21: KSS TRAINEE IN DIFFICULTY COMMITTEE
Page 22 and 23: KENT SURREY & SUSSEX DEANERYGENERAL
Page 24 and 25: • To maintain and progress facult
Page 26 and 27: Lay/Patient RepresentativeBrighton
Page 28 and 29: 6. Quorum:Meeting will be quorate i
Page 30 and 31: Doc EKENT SURREY & SUSSEX DEANERYGE
Page 32 and 33: • The School will adopt new proce
Page 34 and 35: • To advise on the provision of a
Page 36 and 37: Representative members will be expe
Page 40 and 41: Doc AConstitution/Terms of Referenc
Page 42 and 43: Constitution/Terms of Reference/Mem
Page 44 and 45: Constitution/Terms of Reference/Mem
Page 46 and 47: (updated 3 May 2012)AGREED PROPOSAL
Page 48 and 49: Kent, Surrey & Sussex DeaneryQUALIT
Page 50 and 51: Producing the KSS Deanery ReportTim
Page 52 and 53: KSS DEANERY LOCAL EDUCATION PROVIDE
Page 54 and 55: Kent, Surrey & Sussex DeaneryQUALIT
Page 56 and 57: Doc Ref: QMV-PRO-001Version 1.6Kent
Page 58 and 59: When the HoS have decided which LEP
Page 60 and 61: 8. ExternalityIn line with GMC requ
Page 62 and 63: 14. Visiting Team Pro FormaEvidence
Page 64 and 65: After receiving the verbal feedback
Page 66 and 67: All responses to mandatory requirem
Page 71 and 72: Kent, Surrey & Sussex DeaneryProces
Page 73 and 74: Last LEP Visit ReportFaculty Handbo
Page 75 and 76: Specialty 2 Name5.5.5.6.5.7.5.8.Spe
Page 77 and 78: Section 3123456Notable PracticeNote
Page 79 and 80: Areas for ImprovementDomainAreas Re
Page 81 and 82: The following recommendations are s
Page 83 and 84: Areas / Issues of ConcernActions Pl
Page 85 and 86: Areas / issues of concernIssues req
Page 87 and 88: Domain 3 - Equality, Diversity and
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Domain 7 - Management of Education
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Visiting Team ReviewAfter the sessi
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Kent, Surrey & Sussex DeaneryQUALIT
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Section 2: The VisitStrongly agreeA
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Kent, Surrey & Sussex DeaneryQUALIT
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Section 2: The VisitStrongly agreeA
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Doc Ref: QMV-FOR-001Version 1.2Huma
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QUALITY MANAGEMENT VISITOR DECLARAT
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4. STFS VISITING TEAMSMinimum Requi
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• Foundation training programme d
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Next Scheduled meeting of QMSGConsi
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Appendix ASouth Thames Foundation S
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20. How would you rate the level of
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AveragePoorNone36. GPs (if applicab
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52. Do you have easy access to a ne
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DOCUMENT CONTROLTitle:Originator:Ma
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c) Do you have appropriate middle g
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South Thames Foundation SchoolCHECK
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South Thames Foundation SchoolFOUND
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South Thames Foundation SchoolFOUND
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Appendix 1Kent, Surrey & Sussex Dea
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www.stfs.org.ukPage 3 of 2Updated:
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consistently low trainee progressio
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4. Visitor TrainingPotential future
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In developmental and exception visi
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The Visit Secretary will circulate
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Kent, Surrey & Sussex DeaneryAction
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IMPORTANT NOTE FOR GPSTRSThis proce
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A full visiting team will consist o
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APPENDIX 1Specimen Questions Visito
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APPENDIX 2Guidance for a GP Trainin
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APPENDIX 3Roles and responsibilitie
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APPENDIX 5Exception VisitsException
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1.12 If the LEP has gained Earned A
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3 Contract Review Visits3.1 The col
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7 Bermondsey StreetLondonSE1 2DDMai
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Education ContractPurposes and Scop
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21. Schedule A - Pay and Non-PaySch
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AppendicesSchedules of Funding: Sch
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7 Bermondsey StreetLondonSE1 2DDMai
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Glossary of TermsARCP Annual Review
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3 Clinical responsibilityDomain 1.2
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7 Intrepid: postgraduate doctor and
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Domain 4: Recruitment, selection an
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Domain 5: Provision of approved cur
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28 Study leave availabilityDomain 5
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d) Postgraduates should be allowed
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40 Faculty development: Job PlansDo
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Domain 7: Management of educationEd
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51 Education technologiesDomain 8.1
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58 Annual finance returnsDomain 8.1
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Educational Governance:KSS Contract
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CONTENTSGMCDomains
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Results of Action Plan 2011The KSS
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Cross-CurricularRolesNumbers Compli
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Acute Care Common StemAnaestheticsE
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posts)8 Education Centre Usage duri
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Medical Education Manager is a full
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In your narratives, you should tell
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FinanceLong-termRecurrentShort-term
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LAB Strategy Specification 2012Note
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Leadership moved very rapidly from
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form or work effectively. The 80/20
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LABStrategic DevelopmentQuality Man
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developing and utilising capacity t
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Assistant Dean Education leading on
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School Specific DevelopmentGeneral
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Please provide targets in order to:
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School of OpthalmologyLFG Establish
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Library and Knowledge Services Deve
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KSS Pharmacy Local Faculty Group An
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Domain 2Monitoring, review and eval
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Domain 5Curriculum delivery and stu
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Domain 7 Support and development fo
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Domain 10 OutcomesThere should be a
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Appendix AKSS Collective Exit Repor
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EventinvestigationIf not, please gi
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LocationInfo on likely locationsinc
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Domain 4: Recruitment, selection an
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Domain 3: Equality, Diversity and O
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57 Budgetary Accountability 58 Annu
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1. Good Practice Examples:a. LKS:b.
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KSScontractLEP ActionLOCAL ACADEMIC
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KSScontract2012 Business Analysis12
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Serious Incidents PolicyA Serious I
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Serious Incident Preliminary Notifi
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Quality Manual - KSS Deanery

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