Building Fire Log Book (PDF 108KB)

Building Fire Safety Logbook

Fire Safety LogbookIn order to comply with the Regulatory Reform (Fire Safety) Order 2005 certain checks mustbe carried out and records kept by the University.The College / Department is responsible for arranging• The recording of fire related defects reported and action taken,• Certain weekly checks on escape routes, emergency lighting, fire fighting equipment,• Certain monthly checks on escape routes and fire fighting equipment,• An annual fire drill;• Fire training for new staff on starting work and at least every two years thereafter.Most checks are required to be done weekly with a few additional monthly checks. The logbook also allows defects and subsequent actions to be recorded.A record of these checks, drills and training will be held in this Building Fire Safety Log Bookwhich should completed by a nominated person or deputy and kept in an accessible location.In buildings that have shared occupancy between different Colleges and/or different parts ofCorporate Services local arrangements should be made to maintain the log book.This logbook may, from time to time, be inspected by personnel from the University’s Healthand Safety Unit or the Enforcing Authority, i.e. West Midlands Fire Service.Additional copies of all the forms can down loaded from the Health and Safety Unit website athttps://www.intranet.bham.ac.uk/university/hsu/safety/fire.shtmlThe Estates Maintenance Section is responsible for carrying out and keeping records ofWeekly checks on the fire warning system,Monthly checks on the emergency lighting,Six monthly checks on the fire warning system and emergency lighting,Annual checks on emergency lighting and fire fighting equipment,Three-yearly test on the emergency lighting,Miscellaneous checks on mechanical equipment if applicable.The records of these checks will be held in the Estates Maintenance Section.

Defect Recording LogAll staff that use the building should have an awareness of the procedures and equipment that should be place to ensure their safety in the event of a fire. (This isexplained to new staff during their induction and is emphasised to all staff when they attend fire training.) As staff carry out their daily duties they should be payattention to these procedures and equipment provided. If they become aware of any defect they should either rectify them immediately or, if they cannot, report them tothe ‘Building Manager’ or such person. The Building Manager should then record in this log the defect and the subsequent action taken.A list of items to pay attention to include:Escape RoutesShould be clear of obstruction and should not contain flammable materials.Emergency lighting should be undamaged and exit signs should be in good condition.Fire exitsShould be able to be opened immediately, easily and be clear of obstructions.Fire Warning SystemsShould indicate ‘normal’ and not ‘fault’.Fire Extinguishers and BlanketsShould be in place, visible and appear undamaged with the tamper tag intact.Fire HydrantsShould not be blocked by vehicles, skips or other items.DefectDate reportedand by whomRequired action Action taken and by whom Defect cleared(signature anddate)

DefectDate reportedand by whomDefect Recording LogRequired action Action taken and by whom Defect cleared(signature anddate)

Date:Form completed by:Weekly ChecksYes/No/NA Required action Action taken and by whom (date)e.g. reported to Maintenance, room user etc, supervisorDefect cleared(signature and date)Fire Warning SystemIs the fire panel showingnormal?-i.e. no fault showing or soundingEscape RoutesCan all fire exits be openedimmediately and easily?-check push-bars, push-pads etc.Are all fire doors clear ofobstructions?-not wedged open or blocked-automatic doors are able to closeAre escape routes, internaland external) clear and safe(including stairs andstairwells)?-no rubbish, old furniture etc stored-no flammable materials stored-nothing blocking the route-good travelling surfaceEmergency LightingAre emergency lights and exitssigns in good condition?-i.e. do they look undamagedFire Fighting EquipmentAre all fire extinguisher and fireblankets in place, visible andappear undamaged?-including the ‘tamper’ tagsIs there clear access to firehydrants?-not obstructed by vehicle, skips,stored materials, rubbish etc.

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Monthly ChecksIn addition to the Weekly Checks the following should be checked monthlyDate:Form completed by:Yes/No/NA Required action Action taken and by whom (date)e.g. reported to Maintenance, room user etc, supervisoretc.Defect cleared(signature and date)Escape RoutesAre all self closing fire doors ingood condition and do theyclose properly?These are the doors that swing shutafter people have passed through.-closers should work correctly-frames, doors and seals should be ingood condition-doors should close correctlyFire Fighting EquipmentAre fire extinguishers chargedto the correct pressure?-this can only be checked if theextinguisher has a gauge fitted. (Nogauge fitted on carbon dioxideextinguishers and none on somewater, foam and dry powderextinguishers)

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Annual Fire DrillThe procedure for and report form after a drill is available at https://www.intranet.bham.ac.uk/university/hsu/safety/fire.shtmlDate carried out Any significantproblems?Action Taken and by WhomAction Completed(Date)

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Staff Fire Safety TrainingAll new staff must receive Fire Safety Training. Current staff should receiveFire Safety Training at least every two years.Name Position Signature DateThis page is deliberately blank

Record of Log book InspectionName(Block Capitals)Organisation(e.g. UoBWMFS)Position Signature Date

Maintenance SchedulePreventative maintenance and regular testing will ensure that Dorgard functionscorrectly at all times. Ensure you update the Maintenance Record.WeeklyCheck that the Dorgard Plunger is depressed and is holding the door open. Theweekly fire alarm check (10-15 secs) should automatically close the door.MonthlyCarry out the weekly test and in addition dust the unit checking that the 3 holes for themicrophone are open and clear of any dust, dirt etc. Dorgard should be cleaned with aslightly damp cloth. If fitted, check the Floorplate is securely attached and has notbeen damaged.Monthly check record in logbook requires nil return and signature or record afault.6 MonthlyCarry out the weekly and monthly schedule and in addition, check:1. Under the unit for the condition of the Ferrule.2. The Dorgard unit is firmly attached to the door.YearlyYearly test carried out by MHS, who will change the batteries and commission theDorgard.*If there is nothing to report, just enter N.R (nil return) in box below and initial*MonthlyDate/signMonthlyDate/signMonthlyDate/signMonthlyDate/signMonthlyDate/signMonthlyDate/signMonthlyDate/sign