StFX Employee Handbook (Non-Union)

Employee ObligationsAll University employees are bound by the provisions of the Act in the execution of their duties.Employees must be aware that any record in the possession of the University, including but not limitedto electronic communications and paper documents, may be subject to public disclosure in responseto a Freedom of Information request. Records and communications generated by employees shouldnot be considered private or confidential, except pursuant to certain limited restrictions in the Act onthe right of public access to University records.Any questions about whether a document or other record may be properly considered private orconfidential should be addressed to the University’s FOIPOP officer.All University employees must be aware that personal information held by the University about anyindividual, including such things as name and contact information as well as more sensitiveinformation, is subject to the restrictions in the Act regarding collection, use and disclosure. Employeesmust not collect personal information about any individual unless it is necessary for the University’soperation.Employees who collect or otherwise deal with personal information about any individual, includingstudents and other employees, must take adequate measures to ensure that the personal information issafe from unauthorized access by any other employee, student, or third party. Employees must furtherensure that such personal information is used only for the purposes for which it was collected, or withwritten consent of the individual, or in accordance with a legal requirement. Employees must furtherensure that such personal information is disclosed to third parties only for the purposes for which it wascollected, or with written consent of the individual, or in accordance with a legal requirement.Any questions about whether personal information may be collected, used or disclosed should beaddressed to the University’s FOIPOP officer.Updated March 2011 - 31 of 31