StFX Employee Handbook (Non-Union)
StFX Employee Handbook (Non-Union) StFX Employee Handbook (Non-Union)
a) In any one (1) day, the day shall be broken into two (2) parts: core periods and flexible periods.i) Core Period- 10:00 a.m. to 12:00 noon and- 1:00 p.m. to 3:00 p.m.ii) Flexible Period- 8:00 a.m. to 10:00 a.m.- 12:00 noon to 1:00 p.m. and- 3:00 p.m. to 5:30 p.m.b) Generally, an employee is required to:i) attend at work during the core periods five (5) days a week;ii) work not less than the full hours per week as defined for their position (normally ranging from32.5-37.5 hrs/wk);iii) make up the balance of the hours required per week during the flexible periods if needed.Where a flex-time system is adopted, managers or supervisors may nevertheless agree to individualarrangements with regards to hours of work and break times of employees.Employees are entitled to two (2) fifteen (15) minute paid breaks if they work more than five (5) hours perday. They are entitled to one (1) fifteen (15) minute paid break if they work more than three (3) hours andless than five (5) hours per day.Unpaid meal breaks can be for one-half (1/2) hour to one (1) hour per day.Changing Contracted Hours per WeekA change in an employee’s number of contracted hours per week may be initiated by either HR, theemployee, or the department manager or supervisor. Upon approval by HR and the departmentmanager or supervisor, a confirmation letter will be issued. The letter will be signed by the manager orsupervisor and also by the employee to indicate acknowledgment of the change in terms ofemployment and then submitted to Human Resources for action.Storm Day PolicyEmployees are expected to report for work during inclement weather if it is safe for them to do so.Should an employee not be able to report to work because of weather, he/she must makearrangements with his/her supervisor choosing one of the following options:Make up the time within two weeks as mutually agreed or;Use accumulated overtime or;Use a vacation dayPlease also see Policy – Unscheduled Closure and/or Cancellation of Classes PolicyThe status of University operations during a storm or emergency will normally be communicated onCJFX (XFM) Radio, campus e-mail and/or voicemail systems.Updated March 2011 - 10 of 31
Overtime, Stand-by and Call-backOvertime work must be requested and authorized by an employee’s immediate supervisor prior tocommencement of such work.Overtime shall be related to special projects and kept to a minimum and should not form aregular part of an employee’s work schedule.Overtime, when necessary, shall be distributed fairly amongst those employees regularlyperforming the work.Upon request from the department manager, employees may be required to work overtime. Thedepartment manager must take into consideration any prior personal commitments that theemployee may have made.Work within one hour of an employee’s regular quitting time is not considered overtime. If anemployee is requested to work more than one hour, then the overtime will be considered to havestarted at his or her normal quitting time.Overtime is calculated on a weekly basis - not daily.Employees may not accumulate such lieu time in excess of 40 hours without written approval fromHR, and must take accumulated hours at a time approved by the department manager. Such timemust be taken within three (3) months of being accumulated unless approved in writing by theDepartment Manager. There will be no pay out of accumulated hours if not taken within the timelimit specified.All management is exempt from the above overtime regulations.Taking into account operational requirements, the Manager will grant compensation for overtimehours worked in equivalent time off at the applicable rate. If a mutually-agreed time cannot bedetermined within ten (10) working days of the overtime worked, pay will then be approved.An Employee who is required to work overtime 1 (one) full hour beyond the Employee’s normal dailyhours of work shall be compensated at the rate of time and one half (1 ½) the normal hourly rate ofpay for all such overtime work. Overtime compensation shall be based on the rate of pay in effect atthe time the overtime is worked. Employees shall be paid two times (2 x) his/her normal hourly rate ofpay for all overtime worked on an Employee’s subsequent day of rest.An Employee, who is required to work a minimum of three (3) hours' overtime following her scheduledhours of work and where it is not practical for her to enjoy her usual meal break before commencingsuch work, shall be granted thirty (30) minutes with pay as a meal period and shall be provided with aten (10) dollar meal allowance. When overtime work prevents the taking of the meal break, theEmployee shall be credited with thirty (30) minutes of pay at the overtime rate and provided with ameal provided with a ten (10) dollar meal allowance.The University will not require an Employee to work an unreasonable amount of overtime againsthis/her wishes.Stand-By(a)Employees who are required by the Employer to stand-by shall receive stand-by pay inthe amount of twelve dollars ($12.00) for each stand-by period of eight (8) hours orless. Stand-by pay shall apply where an Employee is assigned to carry a cell phone orother electronic messaging device or be available at a known telephone number for astand-by period assigned by a Manager or Supervisor.Updated March 2011 - 11 of 31
- Page 1 and 2: Employee Handbook(Non-Union)January
- Page 3 and 4: Retirement Age: ...................
- Page 5 and 6: INTRODUCTIONThis Handbook is a work
- Page 7 and 8: ORIENTATIONPurposeThe primary purpo
- Page 9: TerminationIf at any time, a probat
- Page 13 and 14: LatenessThe employee will be provid
- Page 15 and 16: Personal information about employee
- Page 17 and 18: Fifteen Week Waiting Period: The Un
- Page 19 and 20: Abuseprescribed treatment plan. The
- Page 21 and 22: Pregnancy, Parental and Adoptive Le
- Page 23 and 24: (e)(f)(g)(h)(i)(j)(k)(l)Notwithstan
- Page 25 and 26: employee not return to the Universi
- Page 27 and 28: TUITION CREDITSTuition Credit - Chi
- Page 29 and 30: Time Limits:If time limits, includi
- Page 31: Employee ObligationsAll University
Overtime, Stand-by and Call-backOvertime work must be requested and authorized by an employee’s immediate supervisor prior tocommencement of such work.Overtime shall be related to special projects and kept to a minimum and should not form aregular part of an employee’s work schedule.Overtime, when necessary, shall be distributed fairly amongst those employees regularlyperforming the work.Upon request from the department manager, employees may be required to work overtime. Thedepartment manager must take into consideration any prior personal commitments that theemployee may have made.Work within one hour of an employee’s regular quitting time is not considered overtime. If anemployee is requested to work more than one hour, then the overtime will be considered to havestarted at his or her normal quitting time.Overtime is calculated on a weekly basis - not daily.<strong>Employee</strong>s may not accumulate such lieu time in excess of 40 hours without written approval fromHR, and must take accumulated hours at a time approved by the department manager. Such timemust be taken within three (3) months of being accumulated unless approved in writing by theDepartment Manager. There will be no pay out of accumulated hours if not taken within the timelimit specified.All management is exempt from the above overtime regulations.Taking into account operational requirements, the Manager will grant compensation for overtimehours worked in equivalent time off at the applicable rate. If a mutually-agreed time cannot bedetermined within ten (10) working days of the overtime worked, pay will then be approved.An <strong>Employee</strong> who is required to work overtime 1 (one) full hour beyond the <strong>Employee</strong>’s normal dailyhours of work shall be compensated at the rate of time and one half (1 ½) the normal hourly rate ofpay for all such overtime work. Overtime compensation shall be based on the rate of pay in effect atthe time the overtime is worked. <strong>Employee</strong>s shall be paid two times (2 x) his/her normal hourly rate ofpay for all overtime worked on an <strong>Employee</strong>’s subsequent day of rest.An <strong>Employee</strong>, who is required to work a minimum of three (3) hours' overtime following her scheduledhours of work and where it is not practical for her to enjoy her usual meal break before commencingsuch work, shall be granted thirty (30) minutes with pay as a meal period and shall be provided with aten (10) dollar meal allowance. When overtime work prevents the taking of the meal break, the<strong>Employee</strong> shall be credited with thirty (30) minutes of pay at the overtime rate and provided with ameal provided with a ten (10) dollar meal allowance.The University will not require an <strong>Employee</strong> to work an unreasonable amount of overtime againsthis/her wishes.Stand-By(a)<strong>Employee</strong>s who are required by the Employer to stand-by shall receive stand-by pay inthe amount of twelve dollars ($12.00) for each stand-by period of eight (8) hours orless. Stand-by pay shall apply where an <strong>Employee</strong> is assigned to carry a cell phone orother electronic messaging device or be available at a known telephone number for astand-by period assigned by a Manager or Supervisor.Updated March 2011 - 11 of 31
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