1 BSR Administrator The British School at Rome is seeking to ...

BSR AdministratorThe British School at Rome is seeking to appoint an experienced individual to the post ofBSR Administrator. This position carries operational responsibility for day to dayadministration and for mid-range financial activities, together with the opportunity to workas a key team player in Britain’s leading humanities research institute abroad.The British School at Rome is a centre of interdisciplinary research excellence in theMediterranean supporting the full range of arts, humanities and social sciences.Qualifications for the post include a good degree-level education, a track record ofadministrative and organisational experience, excellent people and interpersonal skills, aflair for operating complex systems, strong problem-solving, numeracy and communicationskills, and experience of working in different countries, preferably including Italy.The post will be expected to be on a full-time permanent Italian contract at level II of theItalian National Contract (approximately €25-30 k gross p.a.). The appointment will bemade on the scale according to experience.ApplicationPlease send a letter of application in both English and Italian, a CV highlighting relevantexperience, and the names, addresses and emails of three referees.For further particulars please see http://www.bsr.ac.uk/about/staff-and-fellows/vacanciesClosing date: Thursday 13 JuneInterviews will be held in Rome on 4-5 JulyPlease send completed applications to info@bsrome.it1

BSR AdministratorThe British School at Rome (the ‘BSR’) is Britain’s leading humanities research instituteabroad and one of the most prestigious foreign academies in Rome supporting the full rangeof arts, humanities and social sciences. One of five research institutes sponsored by theBritish Academy, the BSR has an office in London. The BSR seeks to appoint an experiencedperson to the post of BSR Administrator, based in Rome, but working closely with Londonstaff as well. The position carries operational responsibility for day to day administration inRome, mid-range financial responsibilities including London and Rome, as well as theopportunity to work as a key member of the senior management team, reporting to theDirector.To accomplish this it is expected that the BSR Administrator will be responsible for:Financial Management (40%)The main role is to support the existing financial staff in Rome and London throughoversight, process development, communication and forward planning, liaison with thefinancial service shared with the British Academy, and running value for money tenderprocesses as appropriate. Specific responsibilities may include:• Act as the central contact point with the shared financial service based in London,and lead communications between it, the Director and the Honorary Treasurer• Review the financial information produced by the shared financial service to ensureits accuracy and completeness• Provide and interpret financial information for other budget holders and senior staff• Liaise between budget holders and the shared financial service• Review weekly bank reconciliations produced by the Accounts Clerk and ensureanomalies are accounted for, and review other control account reconciliations on a regularbasis2

• Monitor cash requirements in Rome and arrange for transfers to be made from UKbank accounts on a timely basis• Provide holiday and sickness cover for the Accounts Clerk• Manage the reporting requirements for the UK payroll and pension arrangements,and oversee Italian contract issues and payroll (currently outsourced)• Oversee insurance cover for employees, equipment and premises• Manage the contracts for externally provided services and supplies, includingtendering arrangements and regular value-for-money reviews• Conduct reviews and evaluations for cost-reduction opportunitiesGeneral Administration (30%)Develop and maintain efficient administrative systems and provide active administrativesupport to colleagues throughout the BSR. Specific duties may include:• Manage strategic planning processes (overseeing programming of key dates andworking group activity)• Maintain and improve current administrative systems (including financial systemsand internal controls)• Develop and implement new administrative systems as required• Support the administrative responsibilities of the Director and Assistant Director• Oversee the recruitment of new staff, including induction and training whereappropriate• Ensure adequate support staff levels to cover for absences and peaks in workload inthe administrative team (including providing or arranging holiday and sickness cover)• Oversee and review the provision of office equipment• Oversee the administration of taught courses3

• Proven planning, organisational and prioritising capability• Well-developed communication and interpersonal skills, preferably with experienceof servicing committees.• Excellent IT skills (including a good working knowledge of word-processing,spreadsheets, databases, internet and e-mail)• Ability to analyse user needs for IT, research standard solutions, and develop briefsfor specialist IT providers• Sound financial skills• Experience in an office environment, preferably in higher education.• A good-quality first degreeThe successful candidate will be able to demonstrate evidence of• Ability to provide a high-quality service responding to the needs of colleagues andexternal bodies within deadlines and to agreed standards• Ability to work independently and as part of a team• Willingness to learn and show initiative and enthusiasmCandidates from outside Italy will be offered reasonable relocation expenses.5