Airworthiness Inspector Handbook Part-II - Civil Aviation Authority of ...

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AIRWORTHINESS INSPECTORSHANDBOOK-FOR NCAR 145/66/147/MThe organization will also indicate the evidence of closing all the finding raised duringthe internal audit.4.2.4 Acceptance of Deficiency:No deficiency in compliance of requirements, especially on appointment of post holdersand acquiring minimum tools and equipment or maintenance data are allowed for theinitial approval. However, any deficiencies that no way hamper the operation may bepermitted for a limited period by following the procedures given in Para 11 of thisSection. Example, tools that may not be required immediately may be agreed upon forlimited period and such acceptance is granted based on written request and justificationas per the procedure given for concession and exemptions.4.3 CAA audit (NCAR 145.B.20 (3))A team of minimum two auditors will carry out audit at the maintenance facility usingdetailed checklist. The detailed checklist will cover the salient points of the requirementsstipulated in the Operating Procedures and NCARs parts.4.3.1 CAA Audit Team sizeFor a large organization, one large team audit or a short series of small teamaudits may be carried out. Small team will have minimum of two auditors.4.3.2 Accompanying of Senior OfficersThe auditors will always ensure that they are accompanied by a senior technicallyqualified member of the organization throughout the audit. Normally, the qualitymanager accompanies the audit team. The reason for being accompanied is toensure the organization is fully aware of any findings noted during the audit.4.3.3 Complete or Sample CheckIt is recommended that the audit is carried out on a product line type basis in that,for example, in the case of an organisation seeking approval for maintenance ofAirbus A310, A320 and A340 ratings, the audit be concentrated on one type onlyfor a full compliance check. Depending upon the result, the second type mayonly require a sample check against those activities seen to be weak oncompliance for the first type.4.3.4 Audit de-briefingThe Airworthiness Inspection Division will de-brief the senior technical memberof the organization at the end of the audit visit on all findings made during theaudit. In the event of producing any evidence for rectification or complying withany requirement during the audit, all such findings need not be included in thereport. The filled checklist must be enclosed in the organization file.July 2012 Page 10
AIRWORTHINESS INSPECTORSHANDBOOK-FOR NCAR 145/66/147/M4.3.5 Decision on Compliance IssuesThere may be occasions wherein auditor may find situations in the applicant'sorganization which is unsure or unclear about compliance. In this case, theorganization will be informed about possible non-compliance at the time and thefact that the situation will be reviewed within the Airworthiness InspectionDivision before a decision is made. If the decision is a finding of being incompliance then a verbal confirmation to the organization will suffice.4.3.6 Issuance of deficiency FormIn the event of finding any deficiency, a standardized deficiency Form CAANDeficiency Form may be issued. Findings are classified as level 1 or level 2based on the criticality. For confirmation of corrected findings a re-inspectionthrough spot checks will be carried out upon intimation of corrective action. Inany case, all findings are to be closed to issue an initial approval. The officers ofAirworthiness Inspection Division will record all findings, closure actions(actions required to close a finding) and recommendations.4.3.7 Issuance of Discrepancy letterFindings will be recorded on the audit report form with a provisionalcategorization as a level 1 or 2. Subsequent to the audit visit that identified theparticular findings, Airworthiness officers will review the provisional findinglevels, adjusting them if necessary and change the categorization accordingly.All findings will be confirmed in writing to the applicant organization within 2weeks of the audit visit. The auditing officers will inform the head of the officeof the findings made during the audit, who will in turn inform the same to theQuality Manager for necessary corrective action.4.3.8 Closure Findings:The reports will include the date each finding was cleared together with referenceto the Airworthiness office report or letter. For initial approval all findings mustbe corrected before the approval can be issued.4.3.9 Audit Completion Report:Audit completion report in a standard format CAAN Form 6 including approvalrecommendation page are required to be submitted to the Head of theAirworthiness Inspection Division or approving authority for facilitating issue ofinitial approval.4.4 Recommendation of approval (NCAR 145.B.20 (5))Corrective actions for all findings must be confirmed in writing from the organization ina standard format as described in the previous paragraphs.July 2012 Page 11
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