Management and leadership - EJTN

Training of TrainersTrier 9-10.7.2013Court and Prosecutors OfficeManagement and LeadershipJorma HirvonenMinistry of JusticeFinland

Background theories of Management• Organisation theories• Essentials in relation to management and leadership• Human approaches• Leadership styles• Contingency models of management• Implementations of Management by Results• How to teach Management and Leadership• Managerial Competencies, responsibilities• Training programs: for whom and what kind of trainingJorma HirvonenMinistry of JusticeFinland

Management and leadershipconcepts• Management can be defined byinfluencing people or groups to acttowards a common goal of theorganisation.• Leadership is a process of interaction withpeople to get them motivated to acttowards these common goals.Jorma HirvonenMinistry of JusticeFinland

Theories of management andleadership• Focus on tasks andorganisation• Scientific management(Taylor)• Bureaucracy (Weber)• Administrative shool(Simon)• Organisation school(Minzberg)• Contingency theory,Systems theory• New Public Management• Focus on people• Human relations (Lewin)• Organisation Development(OD)• Contingency theory/Situational leadership• Systems theory• Value management• Change management (Lewin,Burns)• Leadership stylesJorma HirvonenMinistry of JusticeFinland

Scientific Management (Taylor)• Focus on planning and organizing• ”Right man on the right place”• Thinking and doing separated• From Up – to Down thinking• Control• Task oriented•Authoritarian leadershipJorma HirvonenMinistry of JusticeFinland

Bureaucracy (Weber)• Societal theory• Formal organisation• Max Webers ideal model• Complete planning of organisation• Hierarchy• Loyalty• Regulations• Task oriented, non personal• Authoritarian leadership styleJorma HirvonenMinistry of JusticeFinland

Administrative school (Simon)Organisation school (Minzberg)• Decision – making processes, organisation structures,models• Best possible decisions and solutions• Rationality, limited rationality• Planning, Decision – making• Structure definitions (division of work, specialisation,authority, power, centralisation, decentralisation)• Task – oriented and technical approachesJorma HirvonenMinistry of JusticeFinland

Court organisationLevels of managementAuthority/ Division of workDevelopment discussionsMeeting practisesDaily leadershipJorma HirvonenMinistry of JusticeFinland

Human relations• Human based approach• Trait- and skills approach• Focus on leadership behavior• Motivation theories• Small groups theory (Lewin)• Organisation development (OD)• People (Human) oriented• Democratic leadershipJorma HirvonenMinistry of JusticeFinland

Systems theory• Organisation as part of sub-systems and ininteraction with its environment• Organisation as a system; Goals,Structure, Personnel, Systems,Management• Focus on the organisation as a whole• Changes in sub-systems affects to othersub-systemsJorma HirvonenMinistry of JusticeFinland

New Public Administration• Ownership• Productivity• Privatisation• Entrepeneurship• Costs• Management by results• Accountability• ControllingJorma HirvonenMinistry of JusticeFinland

Leadership styles• Authoritarian – Democratic –Laisses Faire• Situational leadership (contingency model)• Combined models and managementprocessesJorma HirvonenMinistry of JusticeFinland

Mac Gregor• Theory X: Negative wiev on people. Mostpeople do not like their work. They mustbe directed and controlled. They wantsafety above all and are not ambigiousand not interested in assumingresponsibility.• Organisation: Up – down oriented, controllconcentrated, hierarchic, undemocraticathmosphire, autoritarian leadership.Jorma HirvonenMinistry of JusticeFinland

Mc Gregor, theory Y• Assumptions: People are not, by nature; lazyand unreliable. Work is for people as natural asrest and play. People can be self-directed andcreative at work, they should not be motivatedwith the treath of punishments and externalcontrol.• Organisation: Integration of company and owngoals. Good athmosphire, climat and sense ofmutual trust. Democratic leadership.Jorma HirvonenMinistry of JusticeFinland

© Hersey & Blanchard (1977)Jorma HirvonenMinistry of JusticeFinland

Management by Results• Vision, Goals• Strategic planning• Performance management• Development discussions, from organisation goals toindividual goals• Competence management• Individual development plans• Organisation of work, responsibilities• Daily leadership• Follow up• Regular meeting practiceJorma HirvonenMinistry of JusticeFinland

About Court Mangement• Management of the Application of the Law• Management of the organisation and workingcommunity, personnel management• Leadership• Administration, budgetingJorma HirvonenMinistry of JusticeFinland

Managerial competencies• Conceptual skills: Environmental, theoreticalknowledge, experiences• Technical skills: Methods, systems, practices• Human relation skills: Leadership skills,motivation, conflicts, working community, wellbeing at work, coping, climate, etcJorma HirvonenMinistry of JusticeFinland

How to teach management ?• WHO: What is the target group ? Which levelleaders they are, what is the organisation theyrepresent ?• WHAT: What competencies they need ?• What goals to the training ?• What contents ?• HOW: Which methods to use?• The lenght of the training or training program ?• Expected results and evaluation

Work shop• For whom are we planning the training?• What goals we want to achieve ?• What we want to invest ?

Work shop• What are the main contents ?• What methods should be used to createlearning ?• How the training will be organised ?