Maneuvering the 9-month Faculty Appointment in a 12-month World ...

Maneuvering the 9-month Faculty Appointment in a 12-month WorldRachel Surber and Faith Goenner02.12.2013

BOLD&COURAGEOUS

B-Term Appointment = 39 weeks/195 days/ 19.5 pay periodsBJ Appointments = 39 weeks/ 195 days/26 pay periods

Both B and BJ appointments are 9 monthsin lengthBJ Appointments are paid over 12 months(i.e. 26 vs 19.5 pay periods)

B-base salary: $116,000B-Term: $116,000 ÷ 19.5 pp = $5,948.72per pay periodBJ Appointment: $116,000 ÷ 26 pp =$4,461.54 per pay period

Commitment: 5% Cost Share (CS) peracademic yearBase × % CS = Total to be cost shared$116,000 × 5% = $5,800Amount to be CS per pay period$5,800 ÷ 19.5 = $297.44Academic year CS is set up based onappointment

ECRT Effort = amount per budget ÷ totalpay received for an effort periodFY13 Period 1 Effort = 13 pay periods5 pay periods of summer and 8 payperiods academic

Total Pay for Period 1 = $87,743.62BJ pay = 13 pay periods x $4,461.54Summer pay = 5 pay periods x$5,948.72

Step 1: Base pay ÷ 19.5 pay periods ($116,000 ÷19.5 = $5,948.72) Bi-weekly comp rate × 8 pay periods($5,948.72 × 8 = $47,589.74)$47,589.74 represents the amount ofacademic year salary that would havebeen paid in Period 1 for a B-baseappointment

Step 2: Sum the amount of summer salary paidin Period 1 ($29,743.60)

Step 3: Add together the re-calculated academicyear base ($47,589.74) + summer($29,743.60) Total: $77,333.34 is the base from whicheffort will be re-calculated

Step 3:◦ Take the amount paid from each budgetline and divide it by the re-calculatedbase of $77,333.34 to get the percenteffort to be certified.

Collect a summer salary planIdentify vacation weeksConfirm commitments have been metConvey information to payroll

Monitor NIH/NSF salary capConfirm paid and unpaid commitmentsMake projections for future effortperiods

NSF Audit Findings - UCSB

What are your Department/Collegechallenges with 9-month appointments?Do you have tools to share? Other questions?

Rachel SurberCollege of Science and EngineeringFaith GoennerElectrical and Computer Engineering

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