2012 Comprehensive Annual Financial Report - the City of Tukwila

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CITY OF TUKWILA: 2012 CAFRNOTES TO THE FINANCIAL STATEMENTSNOTE 8 – JOINT VENTURESValley Communications CenterThe “Valley Communications Center” was established August 20, 1976, when an Interlocal Agreementwas entered into by the four original participating municipal corporations, including the cities of Renton,Kent, Auburn, and Tukwila, with Federal Way formally admitted during 2000. The agreement issanctioned by the provisions and terms of the Interlocal Cooperation Act pursuant to RCW 39.34. Theinitial duration of the agreement was five years, and thereafter is automatically extended for consecutivefive-year periods.The purpose of the joint operation, hereafter referred to as Valley Com, is to provide improvedconsolidated emergency communications (dispatch) services for police, fire, and medical aid, to the fiveparticipating cities and to several subscribing agencies. Separate agreements between Valley Com andthe subscribing agencies have been executed, which set forth conditions of services and rates charged.The allocation of prorated financial participation among the five participating cities is the percentage ofestimated dispatched calls attributed to each jurisdiction compared to the total estimated dispatched callsfor the current 12-month period ending December 31.The 2012 cost distribution for the five participating cities is as follows:City Dispatchable Calls Percent of TotalRenton 72,004 21.18%Kent 96,126 28.28%Auburn 65,612 19.30%Tukwila 33,645 9.90%Federal Way 72,547 21.34%Total 339,934 100.00%Valley Com is governed by an Administration Board composed of the Mayors from the five participatingcities of Renton, Kent, Auburn, Tukwila, and Federal Way. The Board is responsible for the followingfunctions: (1) Adopting an annual budget after review by participating legislative bodies; (2) Appointmentand/or discharge of the Director; (3) Approves personnel policy and makes final decisions on all majorpolicy changes; (4) Reviews and approves all contracts.In addition, an Operating Board was established and consists of two members of each participating City’sPublic Safety Departments, including the heads of such departments or their designees. The OperatingBoard performs the following functions: (1) Oversees the operation of Valley Com and advises andmakes recommendations to the Administration Board; (2) Makes recommendation on Director selection;(3) Presents proposed policies and budgets to the Administration Board; (4) Approves disbursement offunds by the Director.The Director presents a proposed budget to the Operating Board on or before August 15 of each year.The proposed budget is then presented to the Administration Board by September 1 of each year. TheAdministration Board can make changes to the proposed Valley Com budget as it finds necessary, butfinal approval falls to the legislative body of each participating city, in accordance with the provisions ofthe Interlocal Agreement.76
CITY OF TUKWILA: 2012 CAFRNOTES TO THE FINANCIAL STATEMENTSThe share of equity belonging to the five participating cities is as follows:ITEM RENTON KENT AUBURN TUKWILAFEDERALWAYTOTALEquity January 1, 2012 $ 4,996,753 $ 7,052,093 $ 4,723,727 $ 2,812,717 $ 3,258,408 $ 22,843,698Current Year Increase/(Decrease 65,681 87,685 59,850 30,690 66,176 310,082Equity December 31, 2012 $ 5,062,434 $ 7,139,778 $ 4,783,577 $ 2,843,407 $ 3,324,584 $ 23,153,780Percent of Equity 21.86% 30.84% 20.66% 12.28% 14.36% 100.00%Liabilities are the responsibility of the five participating cities in direct proportion to their equity position. InAugust 1993, Valley Com entered into an interlocal cooperation agreement, pursuant to RCW 39.34RCW, with the subregions of King County, Seattle, and the Eastside Public Safety CommunicationsAgency. This agreement governs the development, acquisition and installation of the 800 MHzemergency radio communications system funded by a $57 million King County levy approved inNovember 1992. This agreement provides that upon voluntary termination of any subregion’sparticipation in the system, it surrenders its radio frequencies, relinquishes its equipment and transfersany unexpended levy proceeds and associated equipment replacement reserves to another subregion orconsortium of subregions. Thus, in accordance with this agreement, the participating cities of Valley Comhave no equity interest in Valley Com’s 800-MHz communications system.During 2000, the Valley Communications Center Development Authority was created to issue$12,758,000 in General Obligation Bonds to finance construction, equipment, and land for a new facilitycompleted in 2002. Each of the five participating cities is responsible for one-fifth of the debt obligation,which originally was $2,551,600 per City. The basic agreement shall not be terminated until all bondsissued by Valley Communications Center Development Authority have been paid and retired.A complete set of financial statements are available from Valley Communications Center, 27519 108 thAve SE, Kent, WA 98030, or by telephone 253-372-1300.South Correctional Entity (SCORE)The South Correctional Entity (SCORE) consolidated correctional facility was established February 25,2009, when an interlocal agreement (the “Original Interlocal Agreement”) was entered into by sevenparticipating municipal governments, the “Member Cities” of Auburn, Burien, Des Moines, Federal Way,Renton, SeaTac and Tukwila, under the authority of the Interlocal Cooperation Act (RCW 39.34). This“Original Interlocal Agreement” was amended and restated October 1, 2009 and named the City of DesMoines as the “Host City” and the remaining Member Cities as “Owner Cities”. This interlocal agreementis known as the “Formation Interlocal Agreement”. Pursuant to a separate “Host City Agreement” datedOctober 1, 2009, the Host City will not enjoy the same equity position as the Owner Cities until all debtsissued are paid and the Host City fulfills all of its obligations as outlined in the Agreement.SCORE, a governmental administrative agency pursuant to RCW 39.34.030 (3), has the power toacquire, construct, own, operate, maintain, equip, and improve a correctional facility known as the“SCORE Facility” and to provide correctional services and functions incidental thereto, for the purpose ofdetaining arrestees and sentenced offenders in the furtherance of public safety and emergencies within77
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2012 Comprehensive Annual Financial Report - the City of Tukwila

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