AGENDA - San Antonio Housing Authority

SAN ANTONIO HOUSING AUTHORITY May 16, 2013BOARD OF COMMISSIONERSOperations and Human Resources CommitteeRESOLUTION 5342, AUTHORIZING AN AWARD OF A CONTRACT FOR TEMPORARY CASEMANAGEMENT ASSISTANCE TO CINDI HERRERA AND ASSOCIATES (HABE, WBE), ON ANAS-NEEDED BASIS, FOR AN AMOUNT NOT TO EXCEED $235,872.00, FOR A PERIOD OF ONEYEAR WITH THE OPTION TO EXTEND FOR FOUR ADDITIONAL ONE-YEAR PERIODS._______________________ ______________________ ______________________Lourdes Castro Ramirez Tomas Larralde Deborah A. AlemanPresident and CEO Director of Procurement Director of Ass. Housing ProgramsREQUESTED ACTION:Consideration and appropriate regarding Resolution 5342, authorizing an award of a contract fortemporary case management assistance to Cindi Herrera and Associates (HABE, WBE), on an asneededbasis, for an amount not to exceed $235,872.00, for a period of one-year with the option toextend for four additional one-year periods.PURPOSE:To provide temporary case management assistance to the Section 8 Housing Choice VoucherProgram (HCV), to provide program and client services that may be needed on a temporary basis dueto staffing turnover, including, intake, eligibility, and annual and interim recertifications.FINANCIAL IMPACT:The cost for temporary case management assistance required by the HCV program due to annualstaff turnover is expected to not exceed the sum of $235,872.00, and will be funded through theapproved 2013-2014 operating budgets.SUMMARY:On December 17, 2012, SAHA issued a “Request for Proposals” (RFP) #1211-952-15-3928 forTemporary Case Management Services, which closed on January 16, 2013. The RFP was publishedon our website, E-procurement, La Prensa, the Express News, NAHRO, Public Purchase and directsolicited to 14 contractors as well as various other venues (See Advertisement List). A total of four (4)proposals were received in response to the RFP: Carolyn Joyce Barksdale, Cindi Herrera &Associates, CVR Associates and Nan McKay & Associates. All proposals were evaluated onexperience, work plan, price and the strength of the Section 3 and SWMBE Plans. After the initialevaluation of the submitted proposals, SAHA requested Best and Final Offers (BAFOs) from the all ofthe proposers.Based upon the above factors, Cindi Herrera & Associates (HABE, WBE) is the highest ratedresponsive and responsible proposer and is therefore recommended for award. (See Proposaltabulation). This Contractor is self-certified as a HABE and WBE. They previously received a contractaward from SAHA for Waiting List Management Services and performed satisfactorily. Their goodfaith Section 3 plan includes hiring hire three Section 3 HCV case management trainees to beassigned to this engagement which reflects one trainee for every case manager assigned.ATTACHMENTS:Company ProfileResolution 5342Proposal TabulationAdvertisement List