AGENDA - San Antonio Housing Authority

SAN ANTONIO HOUSING AUTHORITY May 16, 2013BOARD OF COMMISSIONERSOperations and Human ResourcesRESOLUTION 5348, AUTHORIZING THE AWARD OF CONTRACTS FOR HOUSEKEEPINGSERVICES FOR THE NON-PROFIT PROPERTIES FOR AN ANNUAL CUMULATIVE AMOUNTNOT TO EXCEED $48,000.00 TO THE FOLLOWING SIX COMPANIES: GARCIA BROTHERSMAKE READY & REPAIRS (HABE, SECTION 3 BUSINESS) FOR AN AMOUNT NOT TO EXCEED$8,000.00; EA CONTRACTOR (HABE, SECTION 3 BUSINESS) FOR AN AMOUNT NOT TOEXCEED $8,000.00; MONTEMAYOR GENERAL CONTRACTOR (HABE, WBE, SECTION 3BUSINESS) FOR AN AMOUNT NOT TO EXCEED $8,000.00; MDC PAINTING (HABE) FOR ANAMOUNT NOT TO EXCEED $8,000.00; ROCIO MARTINEZ-SOLIS DBA PROFESSIONAL TOUCHCLEANING SERVICES (WBE) FOR AN AMOUNT NOT TO EXCEED $8,000.00; AND TREVINOCONTRACTOR (HABE, SECTION 3 BUSINESS), FOR AN AMOUNT NOT TO EXCEED $8,000.00;ALL FOR A PERIOD OF ONE YEAR WITH THE OPTION TO EXTEND ONE (1) ADDITIONAL ONE-YEAR PERIOD._____________________ _____________________ _______________________________Lourdes Castro Ramirez Tomas Larralde Lawrence FernandezPresident and CEO Director of Procurement Interim Director of Non Profit HousingREQUESTED ACTION:Consideration and appropriate action regarding Resolution 5348, authorizing the award ofhousekeeping services contracts for the non-profit properties for an annual cumulative amount not toexceed $48,000.00 to the following six companies: Garcia Brothers Make Ready & Repairs (HABE,Section 3 Business) for an amount not to exceed $8,000.00; EA Contractor (HABE, Section 3Business) for an amount not to exceed $8,000.00; Montemayor General Contractor (HABE, WBE,Section 3 Business) for an amount not to exceed $8,000.00; MDC Painting (HABE) for an amount notto exceed $8,000.00; Rocio Martinez-Solis DBA Professional Touch Cleaning Services (WBE) for anamount not to exceed $8,000.00; and Trevino Contractor (HABE, Section 3 Business), for an amountnot to exceed $8,000.00; all for a period of one year with the option to extend one (1) additional oneyearperiod.PURPOSE:To provide contract housekeeping services for the 11 non-profit properties owned and managed bySAHA and its affiliates. These housekeeping services are undertaken when the rental units are beingturned over due to change of tenants and as needed for common areas of the facility. This aligns withthe SAHA priority to improve the quality of life for our residents and preserve our existing affordablehousing assets.FINANCIAL IMPACT:The annual cost for housekeeping services for the non-profits has been estimated to cumulatively notexceed $48,000.00, and will be funded through the approved operating budgets.SUMMARY:On November 9, 2012 SAHA issued a “Request for Proposals” (RFP) #1210-952-56-3918 for UnitMake Ready Services Contract Housekeeping For Non-Profit Properties, which closed on December3, 2012. The RFP was published on our website, Electronic State Business Daily (ESBD), La Prensa,the Express-News, direct solicited 16 local contractors, posted on NAHRO and Public Purchase, etc.(See Advertisement List).A total of thirteen (13) proposals were received in response to the RFP:A & P Maintenance(AABE, HABE)Bell’s Cleaning Service(AABE, WBE)