AGENDA - San Antonio Housing Authority

SAN ANTONIO HOUSING AUTHORITY May 16, 2013BOARD OF COMMISSIONERSOperations and Human ResourcesRESOLUTION 5350, AUTHORIZING THE AWARD OF CONTRACTS FOR ARCHITECTURAL ANDENGINEERING SERVICES FOR SAHA AND ALL AFFILIATED ENTITIES, FOR AN ANNUALCUMULATIVE AMOUNT NOT TO EXCEED $1,500,000.00 ON AN AS-NEEDED BASIS TO THEFOLLOWING: KAI TEXAS (AABE, MBE, SBE); WESTEAST DESIGN GROUP (ABE, DBE, SBE,HUB); RIMKUS CONSULTING GROUP; DURAND-HOLLIS RUPE, INC. (HABE, MBE, SBE, DBE,HUB); SPRINKLE & CO. ARCHITECTS, LLC (ESBE, SBE); NELSON ARCHITECTURALENGINEERS; ALS88 DESIGN GROUP (ESBE, SBE, WBE, SECTION 3 BUSINESS); DEBORAH J.DOCKERY, ARCHITECT, P.C. (ESBE, SBE, WBE, HUB); AND SALDANA & ASSOCIATES, INC.(DBE, ESBE, HABE, MBE, SBE); FOR A TERM OF ONE YEAR WITH THE OPTION FOR FOURADDITIONAL ONE-YEAR TERMS._____________________ ________________ __________________Lourdes Castro Ramirez Tomas Larralde Kathryn McCormickPresident and CEO Director of Procurement DSNR OfficerREQUESTED ACTION:Consideration and appropriate action regarding Resolution 5350, authorizing the award of contractsfor architectural and engineering services for SAHA and all affiliated entities for an annual cumulativeamount not to exceed $1,500,000.00 on an as-needed basis to the following: KAI Texas (AABE, MBE,SBE); WestEast Design Group (ABE, DBE, SBE, HUB); Rimkus Consulting Group; Durand-HollisRupe, Inc. (HABE, MBE, SBE, DBE, HUB); Sprinkle & Co. Architects, LLC (ESBE, SBE); NelsonArchitectural Engineers; ALS88 Design Group (ESBE, SBE, WBE, Section 3 Business) Deborah J.Dockery, Architect, P.C. (ESBE, SBE, WBE, HUB); and Saldana & Associates, Inc. (DBE, ESBE,HABE, MBE, SBE) for a term of one year with the option for four additional one-year terms.PURPOSE:To authorize the retention of qualified architectural and engineering firms to assist in any potentialaffordable housing preservation and expansion projects, including Mirasol revitalization, Capital FundProgram, Wheatley Choice Neighborhoods and Non Profit Projects; and also for general architecturaland engineering services including forensic engineering, single family, multi-family, green initiatives,environmental, scope of work (SOW) development, cost estimation, and other assistance as may berequired in the implementation of the San Antonio Housing Authority's Affordable HousingPreservation and Expansion policy.FINANCIAL IMPACT: The total amount for architectural and engineering services is estimated to beapproximately $1,500,000 for projects in the first year and annually thereafter. SAHA will estimate itsneeds through the budgeting process and enter into agreements as needed and as financialresources permit. Funds will be allocated through the operating funds, and other funding including theCapital Fund, the MTW Preservation and Expansion Fund, and the Mirasol Reinvestment Fund.SUMMARY:On February 11, 2013, SAHA issued a “Request For Qualifications” (RFQ) #1302-906-07-3943 forGeneral Architectural and Engineering Services, which closed on March 5, 2013. The RFP waspublished on our website, Electronic State Business Daily (ESBD), La Prensa, the Express News,various other venues and we direct solicited 17 local Design Professionals (See Advertisement List).A total of seventeen (17) proposals were received in response to the RFQ: AG Associates Architects(HABE, HUB, Section 3 Business), ALS88 Design-Build, LLC (WBE, HUB, Section 3 Business),Beatty Palmer Architects, Inc. (SBE), Deborah J. Dockery, Architect, P.C (WBE, HUB), DeMunbrunScarnato Associates, Inc. (HABE), Durand-Hollis Rupe Architects (HABE, HUB), KAI Texas, LC(AABE) Mayse & Associates, Inc., Nelson Architectural Engineers, Rimkus Consulting Group, RPGA