MEETING OF COUNCIL - Town of Cambridge

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COUNCIL MINUTESTUESDAY 26 FEBRUARY 2013Item Description Prior Budget Current Budget1 Surf Club building, inclusive of surf club apron space $5.64m $5.46m2 Temporary accommodation during construction $0.11m $0.17m3 Surf Club building share of services and head works $0.10m $0.24m4 Demolition of existing Surf Club Building $ - $0.14m5 50% share of cost of seawall $ - $0.55mSub Total of costs excluding Club FF&E $5.85 m $6.56m6 Club FF&E (advised by Club) $0.37m $0.37mTotal Budget Cost $6.22m $6.93mItem 1:Surf Club BuildingThis cost has reduced from previous estimates primarily due to the necessary earthworks costsbeing reduced.Item 2: Temporary AccommodationDue to the inherent delays in resolving schematic design and funding decisions, it is nowapparent that these works will result in the club being in temporary facilities for longer thananticipated. The budget has been notionally adjusted at this stage until the Town and Clubagree how this will be resolved.Item 3: Services and head worksThis cost has increased as design has progressed. It is estimated that the surf club componentof this project will account for 40% of actual costs.Item 4: Demolition of Surf ClubPrevious QS reports did not identify this cost. It is appropriate that the cost of demolition of theold building is assigned to the surf club building budget.Item 5: SeawallIn recent months, as design investigations progressed, it has become apparent that asubstantially new seawall will be needed for this project. This has come about from Planningrequirements set by the State Government, primarily to deal with sea level rise due to climatechange and impacts of storm surge events. The estimate of costs to provide a compliantdesign at this stage is $1.1m inclusive of fees and contingencies. In any development of thesurf club facility, planning approval would require such a structure to be built. Whilst this costhad not been previously itemised and assigned to the surf club budget, it is reasonable toassign some of the cost to the surf club building component of the project. It is recognised thatthis seawall serves both protection for the surf club component of the project and the otherareas (such as public amenities and other public areas). It is proposed that 50% of the seawallbudget cost be assigned to the surf club component of the project and that the Town funds theremaining 50% directly.SummaryIt is evident from the above revised cost plan that the estimated cost of the surf club componentof this project is marginally beyond the anticipated funding of $6.9m and that insufficient fundsexist to increase the size of the building. It is therefore recommended that no further increasesin size are undertaken and that design continues through to completion of tender documentsbased on the approved 1,610 m 2 of enclosed space.H:\CEO\GOV\COUNCIL MINUTES\13 MINUTES\FEBRUARY 2013\C CR.DOCX 155
COUNCIL MINUTESTUESDAY 26 FEBRUARY 2013POLICY/STATUTORY IMPLICATIONS:Planning approval for this design and seawall would need to be sought.FINANCIAL IMPLICATIONS:The budget to undertake construction (excluding club FF&E) is $6.56m, with $6.4m of securedTown funds and grants available. It is proposed that the Club contributes $160,000 directly tothis budget allowing the balance of their fund raising activities to go directly to the quality andcost of their own furniture, fixtures and equipment.Prior to construction tenders being called, a pre tender estimate will be undertaken. At that timethe budget and funding plan will be reviewed as necessary.STRATEGIC DIRECTION:The eventual redevelopment of the surf club is consistent with the Town's 2009-2020 StrategicPlan of creating communities of choice by maintaining quality accessible recreation facilities.COMMUNITY CONSULTATION:Given the nature of this negotiation with the Surf Club, community consultation is notwarranted.ATTACHMENTS:1. Letter dated 11 February 2013 from City of Perth Surf Lifesaving Club.2. Floor plans of surf club building - Council approved and draft Options 1 and 2.COMMITTEE AND ADMINISTRATION RECOMMENDATION:Moved by Cr Langer, seconded by Cr BradleyThat:-(i)(ii)(iii)the size of the City of Perth Surf Life Saving Club's leased area of the buildingremains at the current design intent of 1,610 m 2 of enclosed building and 170 m 2 ofinternal courtyard;the budget for the construction of the surf club's proportion of the overall projectcost be set at $6.56m, inclusive of fees and contingencies, excluding anyallowance for furniture, fixtures and equipment to be funded by the surf club;funding for the construction, fees and contingencies for the surf club leased areaaspect of the Surf Club Building and Commercial Development at City Beachproject be applied in the following priority order:(a) Town contribution of $4,500,000;(b) CSRFF grant of $950,000;(c) Lottery West grant of $950,000; and(d) Contribution of $160,000 direct from the City of Perth Surf Lifesaving Club($6.56m in total);H:\CEO\GOV\COUNCIL MINUTES\13 MINUTES\FEBRUARY 2013\C CR.DOCX 156
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MEETING OF COUNCIL - Town of Cambridge

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