MEETING OF COUNCIL - Town of Cambridge

COUNCIL MINUTESTUESDAY 26 FEBRUARY 2013Item Description Prior Budget Current Budget1 Surf Club building, inclusive of surf club apron space $5.64m $5.46m2 Temporary accommodation during construction $0.11m $0.17m3 Surf Club building share of services and head works $0.10m $0.24m4 Demolition of existing Surf Club Building $ - $0.14m5 50% share of cost of seawall $ - $0.55mSub Total of costs excluding Club FF&E $5.85 m $6.56m6 Club FF&E (advised by Club) $0.37m $0.37mTotal Budget Cost $6.22m $6.93mItem 1:Surf Club BuildingThis cost has reduced from previous estimates primarily due to the necessary earthworks costsbeing reduced.Item 2: Temporary AccommodationDue to the inherent delays in resolving schematic design and funding decisions, it is nowapparent that these works will result in the club being in temporary facilities for longer thananticipated. The budget has been notionally adjusted at this stage until the Town and Clubagree how this will be resolved.Item 3: Services and head worksThis cost has increased as design has progressed. It is estimated that the surf club componentof this project will account for 40% of actual costs.Item 4: Demolition of Surf ClubPrevious QS reports did not identify this cost. It is appropriate that the cost of demolition of theold building is assigned to the surf club building budget.Item 5: SeawallIn recent months, as design investigations progressed, it has become apparent that asubstantially new seawall will be needed for this project. This has come about from Planningrequirements set by the State Government, primarily to deal with sea level rise due to climatechange and impacts of storm surge events. The estimate of costs to provide a compliantdesign at this stage is $1.1m inclusive of fees and contingencies. In any development of thesurf club facility, planning approval would require such a structure to be built. Whilst this costhad not been previously itemised and assigned to the surf club budget, it is reasonable toassign some of the cost to the surf club building component of the project. It is recognised thatthis seawall serves both protection for the surf club component of the project and the otherareas (such as public amenities and other public areas). It is proposed that 50% of the seawallbudget cost be assigned to the surf club component of the project and that the Town funds theremaining 50% directly.SummaryIt is evident from the above revised cost plan that the estimated cost of the surf club componentof this project is marginally beyond the anticipated funding of $6.9m and that insufficient fundsexist to increase the size of the building. It is therefore recommended that no further increasesin size are undertaken and that design continues through to completion of tender documentsbased on the approved 1,610 m 2 of enclosed space.H:\CEO\GOV\COUNCIL MINUTES\13 MINUTES\FEBRUARY 2013\C CR.DOCX 155