MEETING OF COUNCIL - Town of Cambridge

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COUNCIL MINUTESTUESDAY 26 FEBRUARY 2013COMMITTEE AND ADMINISTRATION RECOMMENDATION:That:-(i)(ii)tender RFT43-12 for the Consultancy Services to undertake the design works for therefurbishment of the pool, filtration and heating systems at Bold Park Aquatic Centre beawarded to Donovan Payne Architects at a cost of $119,000 ex GST; andthe funding allocation for this project be increased by $15,000 and authorised asunbudgeted expenditure by AN ABSOLUTE MAJORITY in accordance with Section 6.8of the Local Government Act to be funded from the Endowment Lands Account.FURTHER REPORT (Post Committee Meeting 26 February 2013)At its meeting held on 18 February 2013, the Community and Resources Committee requestedthat the recommendation for Council Report CR13.8 Bold Park Aquatic Centre - Award ofDesign Consultancy RFT43-12 be revised by the Administration. The Committee requiredclarification of the need for additional funding to undertake the two consultancies referred towithin the report.The following revised recommendation is proposed:-That:-(i)(ii)(iii)tender RFT43-12 for the Consultancy Services to undertake the design works for therefurbishment of the pool, filtration and heating systems at Bold Park Aquatic Centre beawarded to Donovan Payne Architects at a cost of $119,000 ex GST;the total budget allocation for the Consultancy Services in (i) above and separateArchitectural Services for Bold Park Aquatic Centre concept design be increased from$150,000 to $165,000; andthe budget increase of $15,000 in (ii) above be authorised as unbudgeted expenditureby AN ABSOLUTE MAJORITY in accordance with Section 6.8 of the Local GovernmentAct to be funded from the Endowment Lands Account.COUNCIL DECISION:Moved by Cr Langer, seconded by Cr BradleyThat:-(i)(ii)(iii)tender RFT43-12 for the Consultancy Services to undertake the design works forthe refurbishment of the pool, filtration and heating systems at Bold Park AquaticCentre be awarded to Donovan Payne Architects at a cost of $119,000 ex GST;the total budget allocation for the Consultancy Services in (i) above and separateArchitectural Services for Bold Park Aquatic Centre concept design be increasedfrom $150,000 to $165,000; andthe budget increase of $15,000 in (ii) above be authorised as unbudgetedexpenditure by AN ABSOLUTE MAJORITY in accordance with Section 6.8 of theLocal Government Act to be funded from the Endowment Lands Account.Carried by an ABSOLUTE MAJORITY 9/0H:\CEO\GOV\COUNCIL MINUTES\13 MINUTES\FEBRUARY 2013\C CR.DOCX 153
COUNCIL MINUTESTUESDAY 26 FEBRUARY 2013CR13.8SURF CLUB BUILDING AND COMMERCIAL DEVELOPMENT - BUILDINGFOOTPRINT AND BUDGETPURPOSE OF REPORT:To advise Council of a request from the City of Perth Surf Lifesaving Club to increase the sizeof the surf club building and recommend a course of action in that regard.BACKGROUND:Council had previously made the following decisions in relation to the Surf Club building andcommercial development at City Beach:That:• the Town would contribute $4.5m (24 July 2012 - CR12.106 refers);• the enclosed area of the surf club leased space be 1,610 m 2 (25 September 2012 -CR12.145 refers); and• the schematic design was approved (23 October 2012 - Item 10.4 refers)A notional construction budget for this space was determined at that time as $5.85m, inclusiveof fees and contingencies but excluding allowance for the surf club's fixtures, fittings andequipment (FF&E).Two separate grant funding applications were submitted, one by the Town for CSRFF fundingfor the project and the other by the Surf Club from Lottery West. The outcomes of these grantapplications were recently announced and were successful.DETAILS:The CSRFF grant was approved at $950,000 as was the Lottery West grant of $950,000.Combined with the Town's commitment of $4.5m demonstrates that secured funding of $6.4mcould be used for the construction and fit out of the surf club building.At the time of the original budget being prepared, the Surf Club indicated that their FF&Ebudget would be $370,000; combined with the building cost of $5.85m bringing the overall costto $6.22m, which is less than the secured funding. The Club has commenced its ownfundraising scheme and believes that they can secure a further $500,000 in funds bringing thecombined funding to $6.9m (ie $680,000 above needs).On this basis, the Club has written to the Town and requested that the building be expanded bya further 180 to 200 m 2 to be funded from the excess funds available (Attachment 1 refers). Toassess the impact of this on the building design, two concepts have been prepared showinghow the additional space could be allocated. Attachment 2 refers. At this time, the cost ofthese options is being finalised and will be provided prior to consideration of this report byCouncil.The Town has recently completed a further costing exercise on the project, based on updatedinformation and schematic designs. The current estimate for the surf club component of theproject is as follows (which includes fees and contingencies):H:\CEO\GOV\COUNCIL MINUTES\13 MINUTES\FEBRUARY 2013\C CR.DOCX 154
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MEETING OF COUNCIL - Town of Cambridge

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