MEETING OF COUNCIL - Town of Cambridge

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COUNCIL MINUTESTUESDAY 26 FEBRUARY 2013CR13.7 BOLD PARK AQUATIC CENTRE - AWARD OF DESIGN CONSULTANCY -RFT43-12PURPOSE OF REPORT:To seek Council approval to award Tender RFT43-12 for the engineering services for theremediation works at Bold Park Aquatic Centre.BACKGROUND:A report regarding the condition of the main 50m pool, filtration and heating equipment wasconsidered by Council at its meeting on 24 July 2012 (CR12.105 refers). Council decided that:"(i)(ii)(iii)(iv)the Bold Park Aquatic Centre July 2012 review, as attached, be received;detailed design and preparation of tender documents be undertaken in 2012/2013 forthe pool shell, surrounds, heating and filtration system remediation works;a concept plan and budget for the Bold Park Aquatic Centre be prepared during2012/2013 detailing refurbishment and new works to meet the target market need; andafter completion of the works in (ii) and (iii) above, a report be submitted for Councilconsideration outlining a way forward to remediate the pool and undertake upgradeworks as early as possible in 2013/2014."Tender RFT43-12 was called for suitable consultants to undertake item (ii) of the Councildecision.A separate quotation process has been undertaken for item (iii) of the Council decision and isbeing assessed at present. This would be awarded by the Administration as the value is belowpublic tender thresholds.DETAILS:Tenders for the Consultancy works closed on 6 December 2012 after state wide advertising.Three (3) tenders were received.Tenders were assessed in accordance with the qualitative and compliance criteria set out in thetender invitation. An Executive Summary of the tender assessments is included as aConfidential Attachment to this report.Donovan Payne Architects' tender for these works was $119,000 ex GST. They have beenassessed the most appropriate tender within the qualitative and compliance criteria.Design ProgramDesign is estimated to take three to four months from appointment, at which time, subject tofunding, tenders can be called in the 2013/2014 financial year.H:\CEO\GOV\COUNCIL MINUTES\13 MINUTES\FEBRUARY 2013\C CR.DOCX 151
COUNCIL MINUTESTUESDAY 26 FEBRUARY 2013BudgetThe 2012/2013 budget provided $150,000 to undertake this design consultancy and appoint anarchitect to undertake conceptual designs for the Bold Park Aquatic Centre "front of house",change rooms, amenities and shop.Given the tender outcomes and the quotations received for the architectural services, it isnecessary to increase this budget allocation to $165,000 (an increase of $15,000 over theapproved budget) within the current financial year.POLICY/STATUTORY IMPLICATIONS:In accordance with Council Policy, Council approval is necessary for the award of tendersgreater than $100,000 unless the decision is delegated to the Chief Executive Officer.Local Government Regulations provide clear ability for the Town to seek clarification of tenders,as well as capability to negotiate with other tenderers if the preferred tenderer and Town fail toenter into a Contract.FINANCIAL IMPLICATIONS:This tender and the corresponding architectural services could not be completed within the2012/2013 budget allocation of $150,000. It is proposed to increase this budget allocation by$15,000 ($165,000 in total) to be funded from the Endowment Lands Account. An AbsoluteMajority decision of Council is required.STRATEGIC DIRECTION:The eventual redevelopment of the Bold Park Aquatic Centre is consistent with the Town's2009-2020 Strategic Plan of creating communities of choice by maintaining quality accessiblerecreation facilities.COMMUNITY CONSULTATION:Award of this contract has been assessed in terms of the Town's Community ConsultationPolicy 1.2.11 as not requiring community consultation as the matter is purely administrative innature with no external impacts envisaged.ATTACHMENTS:1. Executive summary of Tender Assessment Report (Confidential).Committee Meeting 18 February 2012During discussion, the Administration was requested to revise the recommendation to provideclarification of the need for additional funding to undertake the two consultancies referred towithin the report, prior to the next meeting of Council.H:\CEO\GOV\COUNCIL MINUTES\13 MINUTES\FEBRUARY 2013\C CR.DOCX 152
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MEETING OF COUNCIL - Town of Cambridge

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