MEETING OF COUNCIL - Town of Cambridge

More documents

Recommendations

Info

COUNCIL MINUTESTUESDAY 26 FEBRUARY 2013CR13.7 BOLD PARK AQUATIC CENTRE - AWARD OF DESIGN CONSULTANCY -RFT43-12PURPOSE OF REPORT:To seek Council approval to award Tender RFT43-12 for the engineering services for theremediation works at Bold Park Aquatic Centre.BACKGROUND:A report regarding the condition of the main 50m pool, filtration and heating equipment wasconsidered by Council at its meeting on 24 July 2012 (CR12.105 refers). Council decided that:"(i)(ii)(iii)(iv)the Bold Park Aquatic Centre July 2012 review, as attached, be received;detailed design and preparation of tender documents be undertaken in 2012/2013 forthe pool shell, surrounds, heating and filtration system remediation works;a concept plan and budget for the Bold Park Aquatic Centre be prepared during2012/2013 detailing refurbishment and new works to meet the target market need; andafter completion of the works in (ii) and (iii) above, a report be submitted for Councilconsideration outlining a way forward to remediate the pool and undertake upgradeworks as early as possible in 2013/2014."Tender RFT43-12 was called for suitable consultants to undertake item (ii) of the Councildecision.A separate quotation process has been undertaken for item (iii) of the Council decision and isbeing assessed at present. This would be awarded by the Administration as the value is belowpublic tender thresholds.DETAILS:Tenders for the Consultancy works closed on 6 December 2012 after state wide advertising.Three (3) tenders were received.Tenders were assessed in accordance with the qualitative and compliance criteria set out in thetender invitation. An Executive Summary of the tender assessments is included as aConfidential Attachment to this report.Donovan Payne Architects' tender for these works was $119,000 ex GST. They have beenassessed the most appropriate tender within the qualitative and compliance criteria.Design ProgramDesign is estimated to take three to four months from appointment, at which time, subject tofunding, tenders can be called in the 2013/2014 financial year.H:\CEO\GOV\COUNCIL MINUTES\13 MINUTES\FEBRUARY 2013\C CR.DOCX 151
COUNCIL MINUTESTUESDAY 26 FEBRUARY 2013BudgetThe 2012/2013 budget provided $150,000 to undertake this design consultancy and appoint anarchitect to undertake conceptual designs for the Bold Park Aquatic Centre "front of house",change rooms, amenities and shop.Given the tender outcomes and the quotations received for the architectural services, it isnecessary to increase this budget allocation to $165,000 (an increase of $15,000 over theapproved budget) within the current financial year.POLICY/STATUTORY IMPLICATIONS:In accordance with Council Policy, Council approval is necessary for the award of tendersgreater than $100,000 unless the decision is delegated to the Chief Executive Officer.Local Government Regulations provide clear ability for the Town to seek clarification of tenders,as well as capability to negotiate with other tenderers if the preferred tenderer and Town fail toenter into a Contract.FINANCIAL IMPLICATIONS:This tender and the corresponding architectural services could not be completed within the2012/2013 budget allocation of $150,000. It is proposed to increase this budget allocation by$15,000 ($165,000 in total) to be funded from the Endowment Lands Account. An AbsoluteMajority decision of Council is required.STRATEGIC DIRECTION:The eventual redevelopment of the Bold Park Aquatic Centre is consistent with the Town's2009-2020 Strategic Plan of creating communities of choice by maintaining quality accessiblerecreation facilities.COMMUNITY CONSULTATION:Award of this contract has been assessed in terms of the Town's Community ConsultationPolicy 1.2.11 as not requiring community consultation as the matter is purely administrative innature with no external impacts envisaged.ATTACHMENTS:1. Executive summary of Tender Assessment Report (Confidential).Committee Meeting 18 February 2012During discussion, the Administration was requested to revise the recommendation to provideclarification of the need for additional funding to undertake the two consultancies referred towithin the report, prior to the next meeting of Council.H:\CEO\GOV\COUNCIL MINUTES\13 MINUTES\FEBRUARY 2013\C CR.DOCX 152
Page 1 and 2:
Council Minutes26 FEBRUARY 2013
Page 3 and 4:
COUNCIL MINUTESTUESDAY 26 FEBRUARY
Page 5 and 6:
Page 7 and 8:
Page 9 and 10:
Page 11 and 12:
Page 13 and 14:
Page 15 and 16:
Page 17 and 18:
Page 19 and 20:
Page 21 and 22:
Page 23 and 24:
Page 25 and 26:
Page 27 and 28:
Page 29 and 30:
Page 31 and 32:
Page 33 and 34:
Page 35 and 36:
Page 37 and 38:
Page 39 and 40:
Page 41 and 42:
Page 43 and 44:
Page 45 and 46:
Page 47 and 48:
Page 49 and 50:
Page 51 and 52:
Page 53 and 54:
Page 55 and 56:
Page 57 and 58:
Page 59 and 60:
Page 61 and 62:
Page 63 and 64:
Page 65 and 66:
Page 67 and 68:
Page 69 and 70:
Page 71 and 72:
Page 73 and 74:
Page 75 and 76:
Page 77 and 78:
Page 79 and 80:
Page 81 and 82:
Page 83 and 84:
Page 85 and 86:
Page 87 and 88:
Page 89 and 90:
Page 91 and 92:
Page 93 and 94:
Page 95 and 96:
Page 97 and 98:
Page 99 and 100:
Page 101 and 102:
Page 103 and 104: COUNCIL MINUTESTUESDAY 26 FEBRUARY
Page 153: COUNCIL MINUTESTUESDAY 26 FEBRUARY
show all

MEETING OF COUNCIL - Town of Cambridge

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?