PRODUCT/SERVICE CATEGORIESCOMPANY NAME: ________________________________________________________________________________________________Check the boxes of those products or services your company provides to the <strong>exhibit</strong> <strong>and</strong> corporate event marketing industry on an exclusive basis. This product/service listing,including all <strong>exhibit</strong>ors in good st<strong>and</strong>ing who complete this <strong>for</strong>m, will appear on the EXHIBITOR2011 Web site.01 Associations02 ❏ Association02 Custom Exhibits & Displays10 ❏ Custom Exhibit Builder15 ❏ Exhibit Design61 ❏ Exhibit Refurbishment53 ❏ International Exhibit Producers41 ❏ Tensioned Fabric Structures & Tents03 Corporate Event Marketing & Management10 ❏ Corporate Event Services11 ❏ Decorator/Contractor47 ❏ Event Production Company17 ❏ Exhibit Hall, Facility, Hotel18 ❏ Event & Exhibit Management22 ❏ General Service Contractor23 ❏ Meeting Sites & Hospitality Venues62 ❏ Security/Greeters/Ushers84 ❏ Permanent Installations (museums, lobbies, executive briefing centers,showrooms)04 Exhibit Display Components73 ❏ Cabinetry07 ❏ Ceiling/Spaceframe Structures46 ❏ Display Fabrics/Fasteners48 ❏ Exhibit Construction Materials58 ❏ Turntables59 ❏ Kiosks05 Exhibit & Display Systems33 ❏ Modular Systems35 ❏ Portable Exhibits57 ❏ Portable Slatwalls40 ❏ Pop-Up Displays/Tabletop Exhibits41 ❏ Mobile Marketing06 Exhibit & Corporate Event Manager’s Products38 ❏ Advertising Specialties50 ❏ Bags – Canvas, Nylon, Plastic51 ❏ Banners, Inflatables52 ❏ Booth Apparel/Logowear14 ❏ Career & Office Products06 ❏ Cases/Shipping & Display09 ❏ Decorations/Corporate Events16 ❏ Exhibit Graphics/Signage (photo prints, transparencies, etc.)20 ❏ Fiber Optics63 ❏ Insurance55 ❏ Lightboxes28 ❏ Lighting29 ❏ Literature Displays13 ❏ Point of Purchase Displays36 ❏ Promotional Items37 ❏ Robots07 Publications & Electronic Media66 ❏ In<strong>for</strong>mation Services12 ❏ PublicationsFax completed “Application” <strong>and</strong> “Product/Service Categories” toHall-Erickson, Inc.: 630-434-1216. Or mail with “Application” <strong>and</strong>payment (if required) to address on bottom of “Application.”08 Technology Products & Services75 ❏ 3-D Sound, Video04 ❏ Audience Response Systems03 ❏ Audiovisual Equipment49 ❏ Audiovisual Producers & Services05 ❏ Charging Stations (cellphones, iPods, Blackberry’s, ect.)43 ❏ Communications Equipment Rental76 ❏ Computer Controlled Lighting & Sound77 ❏ Computer Projection09 ❏ Computer Software78 ❏ Exhibit Program Management Software79 ❏ Experiential Theatre23 ❏ Holographic Imaging65 ❏ Imagineering25 ❏ Interactive Video Productions/Videowalls/Waterwalls26 ❏ Laser Animation & Displays27 ❏ Lead Management Systems/Registration80 ❏ Multimedia81 ❏ Personal Digital Assistants56 ❏ Polarized Animation68 ❏ Presentation Equipment & Software82 ❏ Projection & Aerial Lasers83 ❏ Simulation71 ❏ Teleconferencing72 ❏ Virtual Reality09 Trade Show & Corporate Event Services01 ❏ Air Freight05 ❏ Cartoonist08 ❏ Communications/Marketing Consultant64 ❏ Computer Rental59 ❏ Custom Carpet Service87 ❏ Destination Management Company88 ❏ Entertainment/Entertainers18 ❏ Exhibit & Event Marketing Consultant19 ❏ Exhibit Rental74 ❏ Exhibit Scale Models85 ❏ Flooring (carpet, etc.)21 ❏ Floral Services52 ❏ Furniture Rental – Exhibits & Events90 ❏ Industry Education24 ❏ Installation & Dismantle Services67 ❏ International Services68 ❏ Internet Products/Services54 ❏ Lamination30 ❏ Live Presentations/Demonstrations31 ❏ Magician32 ❏ Model/Hostess/Temp. Personnel33 ❏ Photographers34 ❏ Photographic Labs/Services60 ❏ Printing (collateral, creation/production)69 ❏ Promotion Agency70 ❏ Staging42 ❏ Trade Show Per<strong>for</strong>mance & Audience Profile Surveys44 ❏ Training Programs/Exhibit Staff45 ❏ Transportation/Shipping Services86 ❏ Traffic Builder89 ❏ Visual Merch<strong>and</strong>ising Products/Retail11 Green Products02 ❏ Green Products will be displayed at the show.12 International03 ❏ We provide International Services
TERMS AND CONDITIONSUpon acceptance of the <strong>contract</strong>, the <strong>Exhibitor</strong> shall be bound by the rules <strong>and</strong> regulations set <strong>for</strong>th herein <strong>and</strong> by such amendments or additional rules <strong>and</strong> regulations, whichmay be established by EXHIBITOR2011. References to EXHIBITOR2011 herein shall be deemed to include the producer, the advisory committees, <strong>and</strong> the managing directors ofthe trade show <strong>and</strong> any duly authorized representative, agent or employee of the <strong>for</strong>egoing.A. Eligibility to Exhibit – All manufacturers or suppliersof a product or service used in the planning or productionof a corporate <strong>exhibit</strong> program <strong>and</strong>/or corporate events. All<strong>Exhibitor</strong>s must be legal entities <strong>and</strong> in good st<strong>and</strong>ing withEXHIBITOR shows <strong>and</strong> EXHIBITOR Media Group.Contracted <strong>exhibit</strong>ors only are permitted to rent meetingrooms on a <strong>space</strong>-available basis.B. Products <strong>and</strong> Services to be Exhibited – No<strong>Exhibitor</strong> shall <strong>exhibit</strong>, or permit to be <strong>exhibit</strong>ed in the<strong>space</strong> allotted to him any goods or services other thanthose specified on the <strong>application</strong> when approved byEXHIBITOR2011, nor shall the <strong>Exhibitor</strong> permit to be <strong>exhibit</strong>edtherein, displays, literature or advertising of any sortbearing any name or <strong>for</strong>m of advertisement other than hisown. Retail sales are not permitted except by separate<strong>contract</strong>ual agreement.C. Space Usage <strong>and</strong> Allocation – The <strong>space</strong> applied <strong>for</strong>is to be used solely <strong>for</strong> the <strong>Exhibitor</strong> whose name appearson the <strong>application</strong>, <strong>and</strong> it is agreed that the applicant willnot assign, sublet, or apportion the whole or any part of the<strong>space</strong> or meeting room allotted. <strong>Exhibitor</strong> may not <strong>exhibit</strong>,offer <strong>for</strong> sale, give as premium, or advertise articles notmanufactured or sold in their name, except where sucharticles are required <strong>for</strong> the proper demonstration or operationof <strong>exhibit</strong>or’s display, in which case identification ofsuch articles shall be limited to the regular nameplate,imprint, or other identification which in st<strong>and</strong>ard practiceappears normally on them. <strong>Exhibitor</strong> may not permit thesenon-<strong>exhibit</strong>ing companies’ representatives in their booth.Rulings of the Managing Directors shall in all instances befinal with regard to use of any <strong>exhibit</strong> <strong>space</strong>. Furthermore,the <strong>Exhibitor</strong> agrees that the Managing Director has soleauthority over the assignment of <strong>exhibit</strong> <strong>space</strong> <strong>and</strong> may berequired to change the <strong>exhibit</strong>ors confirmed <strong>exhibit</strong> <strong>space</strong>in order to accommodate the needs of the show. In theevent the <strong>exhibit</strong>or’s booth number is changed, theManaging Director will notify the <strong>exhibit</strong>or.D. Payment <strong>and</strong> Cancellation/Reduction of ExhibitSpace – Applicant agrees to pay $38.00 per sq.ft. rentalfee <strong>for</strong> the <strong>exhibit</strong> <strong>space</strong> payable in U.S. funds.Applications received be<strong>for</strong>e August 13, 2010 mustinclude a 25% non-refundable deposit. Applicationsreceived after August 13, 2010 must include a 50%deposit. Final payments are due December 10, 2010.Applications received after December 10, 2010 mustinclude full payment. Your check must accompany the<strong>contract</strong> <strong>and</strong> be made payable to: EXHIBITOR2011. Uponacceptance of this <strong>application</strong> by EXHIBITOR2011, it shallbe a legally binding <strong>contract</strong> between the <strong>Exhibitor</strong> <strong>and</strong>EXHIBITOR2011. Refunds will not be issued under anycircumstances, regardless of the date of cancellation orreduction of <strong>exhibit</strong> <strong>space</strong>, unless EXHIBITOR2011cancels the <strong>contract</strong> or reduces the <strong>exhibit</strong>or’s <strong>exhibit</strong><strong>space</strong>, <strong>for</strong> reasons other than non-payment by the<strong>exhibit</strong>or. EXHIBITOR2011 will be entitled to retain orcollect 100% of the <strong>Exhibitor</strong>’s total <strong>contract</strong> obligation ifthe <strong>exhibit</strong>or cancels or reduces their <strong>exhibit</strong> <strong>space</strong>. Theacceptance by EXHIBITOR2011 or the Managing Directorof a deposit with an <strong>application</strong> does not in any wayconstitute acceptance of the <strong>application</strong> or a grant ofpermission to <strong>exhibit</strong>. If an <strong>application</strong> is denied, a fullrefund of the deposit will be made promptly. The applicantagrees that in the event <strong>space</strong> of greater squarefootage is selected, assigned or allotted to it at its requestor with its consent, it will pay the additional amountrequired promptly upon receipt of notice to that effect;<strong>and</strong>, if <strong>space</strong> of less square footage is assigned, it willaccept a refund based upon the reduced square footage,provided show management is advised of the request toreduce <strong>space</strong> prior to December 10, 2010. <strong>Exhibitor</strong>srequesting an increase or reduction in square footage aresubject to booth relocation. Failure to make paymentswhen due or pay the balance due on or be<strong>for</strong>e December10, 2010 can result in the reassignment of your boothlocation or cancellation of the <strong>contract</strong>.E. St<strong>and</strong>ard Booth Equipment – Includes a drape 8’high along the back line with side rails 33” high <strong>and</strong> 9” x44” I.D. sign showing firm name. Width of all <strong>space</strong>s shownon the official floor plan is from center of side rails <strong>and</strong>depth is overall measurement from face of the front post toback of rear post. All <strong>contract</strong>ed <strong>exhibit</strong> <strong>space</strong> is required tohave carpeting or other flooring supplied by the <strong>exhibit</strong>or.F. Rules & Regulations <strong>and</strong> Display ConstructionGuidelines – <strong>Exhibitor</strong>s agree to abide by <strong>and</strong> con<strong>for</strong>m tothe Display Construction Guidelines <strong>and</strong> Rules <strong>and</strong>Regulations set <strong>for</strong>th by EXHIBITOR2011. The <strong>Exhibitor</strong>acknowledges these rules <strong>and</strong> guidelines are hereby madepart of this <strong>exhibit</strong> <strong>space</strong> <strong>contract</strong>.G. Multi-Story Exhibit Regulations – <strong>Exhibitor</strong>s agreeto abide by <strong>and</strong> con<strong>for</strong>m to the Multi-Story ExhibitConstruction Guidelines.H. Contests, Promotions, Models <strong>and</strong> LiteratureDistribution – <strong>Exhibitor</strong>s agree to abide by <strong>and</strong> con<strong>for</strong>mto the applicable Rules & Regulations outlined.I. Fire Regulations – <strong>Exhibitor</strong>s agree to abide <strong>and</strong>con<strong>for</strong>m to the M<strong>and</strong>alay Bay Fire Marshal Regulations set<strong>for</strong>th by EXHIBITOR2011. The <strong>Exhibitor</strong> acknowledgesthese Fire Regulations are hereby made part of this <strong>exhibit</strong><strong>space</strong> <strong>contract</strong>.J. Installation of Exhibits – Installation of <strong>exhibit</strong>s maybegin on Friday, March 25, 2011. Crates must be removed<strong>and</strong> installation complete by 6:00 PM Sunday, March 27,2011. No freight will be accepted after 12 Noon Sunday,March 27, 2011. All shipments must be prepaid.K. Dismantling of Exhibits – Dismantling of <strong>exhibit</strong>s maybegin at 3:30 PM, Wed., March 30, 2011 <strong>and</strong> must becompleted by 12 Noon, Fri., April 1, 2011. No <strong>Exhibitor</strong> shallhave the right prior to the closing of the Show to pack orremove articles on <strong>exhibit</strong> without the permission <strong>and</strong>approval in writing of EXHIBITOR2011. The <strong>Exhibitor</strong> agreesthat EXHIBITOR2011 <strong>and</strong> the Managing Director shall,without incurring any liability <strong>for</strong> damage or loss, have theright to dismantle <strong>and</strong> pack any property of any <strong>Exhibitor</strong>who has failed to do so in the time allotted, or to order suchwork done at the sole expense of the <strong>Exhibitor</strong>. The <strong>Exhibitor</strong>further agrees that the Managing Director, at its sole discretion,shall have the right <strong>and</strong> authority to clear from thepremises any <strong>exhibit</strong> material or other property of the<strong>Exhibitor</strong> <strong>for</strong> which sufficient shipping arrangements havenot been made, to designate carriers <strong>for</strong> its return, to sendit to public or private storage, or to otherwise dispose of it,without incurring any liability there<strong>for</strong>e, <strong>and</strong> all costs ofsuch removal, return, storage <strong>and</strong> other disposition shall becharged to <strong>and</strong> promptly paid by the <strong>Exhibitor</strong>.L. Badges <strong>and</strong> Exhibit Personnel – Admission will beby <strong>Exhibitor</strong> badge only. Identification badges are nottransferable. The <strong>Exhibitor</strong> shall have an authorized representativepresent at the Show throughout all <strong>exhibit</strong>periods <strong>and</strong> during the installation <strong>and</strong> dismantling of his<strong>exhibit</strong>. The name of the authorized representative shall befurnished to EXHIBITOR2011 not less than (60) sixty daysbe<strong>for</strong>e the opening date of the Show. <strong>Exhibitor</strong>s may <strong>for</strong>feitparticipation in future EXHIBITOR Shows if <strong>Exhibitor</strong> badgesare transferred or ordered <strong>for</strong> attendees or customers notscheduled to work in the <strong>exhibit</strong>or’s booth.M. Union Labor <strong>and</strong> Work Agreements – The <strong>Exhibitor</strong>hereby agrees to abide by all agreements made betweenthe unions, EXHIBITOR2011, its agents <strong>and</strong> M<strong>and</strong>alay Baypertaining to the use of union labor while in M<strong>and</strong>alay Bay.N. Use of an <strong>Exhibitor</strong> Appointed Contractor (EAC) –The <strong>exhibit</strong>or hereby agrees not to <strong>contract</strong> <strong>for</strong>, nor to use,any services in connection with its <strong>exhibit</strong> in the M<strong>and</strong>alayBay Convention Center except such as shall be madeavailable or approved by the Managing Directors not lessthan 30 days be<strong>for</strong>e the opening date of the Show. The<strong>exhibit</strong>or shall supply to the Managing Directors the namesof any persons or organizations other than those designatedas Official Contractors in the <strong>Exhibitor</strong> Guide &Service Manual, who are proposed <strong>for</strong> the per<strong>for</strong>mance ofany service <strong>for</strong> the <strong>exhibit</strong>or. The Managing Directors willpromptly notify <strong>exhibit</strong>or of its approval or disapproval ofsuch selections. Use of any non-official service <strong>contract</strong>oris also subject to those designated <strong>contract</strong>ors providingproof of insurance to the Managing Directors 30 days priorto the opening of the Show. The certificate should nameEXHIBITOR2011, the producers, EXHIBITOR Media Group,the Managing Directors, Hall-Erickson, Inc. (hei), theGeneral Contractor, Champion Exposition Services (CES)<strong>and</strong> the M<strong>and</strong>alay Bay Resort & Casino as additionalinsureds. EAC’s include installation <strong>and</strong> dismantling<strong>contract</strong>ors, florists, photographers, furniture <strong>and</strong> carpetsuppliers <strong>and</strong> any other supplier or <strong>contract</strong>or used by the<strong>exhibit</strong>or that is not the Show’s official <strong>contract</strong>or. Certainservices are considered exclusive <strong>contract</strong>ors of M<strong>and</strong>alayBay <strong>and</strong> <strong>exhibit</strong>ors are required to use their service <strong>for</strong>:Booth Catering, Booth Cleaning, Electrical, Internet,Plumbing, Rigging, Telephones, Video Signal Distribution.O. Direct Sales – EXHIBITOR2011 is <strong>for</strong> educational <strong>and</strong>in<strong>for</strong>mational purposes. No retail sales are allowed withinthe <strong>exhibit</strong> area at any time, except by separate <strong>contract</strong>ualagreement, but orders may be taken <strong>for</strong> future delivery.P. Social Functions/Suitcasing/Outboarding –Contracted <strong>exhibit</strong>ors may conduct social functions inpublic areas of M<strong>and</strong>alay Bay, which do not conflict with
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