Council Minutes 17th September 2007 - Alexandrina Council

ALEXANDRINA COUNCILMinutes of the Council MeetingHeld on Monday 17 th September 2007in theCommunity Chambers “Wal Yuntu Warrin”Commencing at 4.36pm

Alexandrina CouncilALEXANDRINA COUNCILMINUTES OF ALEXANDRINA COUNCIL MEETINGHELD IN THE COMMUNITY CHAMBERS "WAL YUNTU WARRIN"ON MONDAY 17 SEPTEMBER 2007 AT 4:36 PMPRESENTMayor Kym McHugh, Councillors Anne Woolford, Barry Featherston, JimDavis, Alan Oliver, Grant Gartrell, Ian Saunders, Mary Beckett and TrentRusby.APOLOGIESCouncillors Frank Tuckwell, Rod Potter and Rick MedlynIN ATTENDANCEMr John Coombe (Chief Executive), Mr Michael Shelley (Deputy ChiefExecutive), Mrs Christine Hamlyn (Executive Assistant), Mr Graham Webster(Director Finance, Strategy & Information Services), Mr Des Commerford(Director Environment & Lifestyle Services), Mr Kim Vivian (ManagerEnvironment & Regulatory Services), Ms Jenn Cole (Team Leader,Community Services), Mr Dennis Zanker (Director Engineering &Infrastructure Services), Mr Simon Grenfell (Operations Manager), Mr NevilleStyan, Mr David Mullins (Works Superintendent) and Mr Peter Wood.LOCAL GOVERNMENT PRAYERCONFLICT OF INTERESTSection 73 of the Local Government Act 1999Alexandrina Council Page 4 of 37Council MinutesMonday 17 th September 2007

Alexandrina CouncilITEM 1CONFIRMATION OF MINUTESMinutes of the Alexandrina Council held on Monday 3 rd September 2007Moved Cr Oliver, seconded Cr Woolford that the minutes of the AlexandrinaCouncil Meeting held on Monday 3 rd September 2007 as circulated tomembers be received as a true and accurate record.CARRIEDITEM 2BUSINESS ARISINGNILITEM 3QUESTIONS WITHOUT NOTICENILITEM 4QUESTIONS WITH NOTICENILITEM 5NOTICE OF MOTIONNILITEM 6PETITIONSNILCouncillors Barry Featherston and Ian Saunders entered the meeting at4.38pm.Alexandrina Council Page 5 of 37Council MinutesMonday 17 th September 2007

Alexandrina CouncilGraham Webster entered the discussions at 4.38pmDes Commerford entered the discussions at 4.40pmITEM 7STRATEGY, FINANCE & INFORMATION SERVICES - ACTION SHEET7.1 Action Sheet for Council ItemsDate ofOriginatingMeetingItemNo.Details of Item &Recommendation3 rd Sept 2007 7 Low River Levels -Formation ofCommitteesThat Council also berecommending thatState Governmentstart formingcommittees whichcan deal specificallywith their policytowards handlingissues, and askingwhat is their strategywith respect tocommunityconsultation andaddressing theeconomic impacts,and their strategy forpreventing salt waterfrom leaking throughthe barrages intofresh water.ResponsibleOfficerG WebsterProgress To DateLetter sent to the Minister for theRiver Murray setting outCouncil's concerns.Des Commerford will beCouncil's representative and willcommunicate issues to DeanBrown's committee as they arise.CompletionDateCompletedLow River Levels - Formation of Committees & Other IssuesDes further advised that a Reference Group has been formed with Dean Brown asthe coordinator. Des to report back to the next Council Meeting on the outcomes ofthe next meeting. Des to coordinate a group from the Goolwa area. Des to alsoplace this item on Council agendas on a monthly basis for updates to be providedConcerns also raised with regard to D/A’s for dredging being given high priority andasking if this could be extended to D/A’s lodged for dams etc.Des to report back to next meeting on this issue.Responsible Officer:Des CommerfordDes Commerford left the discussions at 4.43pmAlexandrina Council Page 6 of 37Council MinutesMonday 17 th September 2007

Alexandrina CouncilITEM 8STRATEGY, FINANCE & INFORMATION SERVICES8.1 Watch ListFile Ref: 9.24.1Officer:Graham WebsterREPORTWATCH LIST FOR NON BUDGETED ITEMS - 2007/2008Council Meeting Resolution # Issue Amount Explanation6th August 2007 17.1.4 Car Parking -Callington Rd $ 5,000 To create parallel parkingnear school3rd September 2007 17.3 Dredging Goolwa boat ramp $57,500 Dredging 1metre lowerdue to low river levelssubject to joint funding of50% of a gross $105,0003rd September 2007 28.3 Land acquisition $50,000 Confidential ItemACS07144Moved Cr Woolford seconded Cr Rusby that the Watch List as presented bereceived.CARRIEDGraham Webster left the discussions at 4.44pmAlexandrina Council Page 7 of 37Council MinutesMonday 17 th September 2007

Alexandrina CouncilDes Commerford, Kim Vivian & Jenn Cole entered the discussions at 4.44pmITEM 9ENVIRONMENT & LIFESTYLE SERVICES - ACTION SHEET9.1 Action Sheet for Council ItemsDate ofOriginatingMeetingItemNo.Details of Item &Recommendation20 th Aug 07 10.3 Protection ofSignificant TreesPolicyEnquiring further reconcept of developinga “Protection ofSignificant Trees”Policy. Requesting anupdate and listing inthe Action Sheet.ResponsibleOfficerK VivianProgress To DateMatt Atkinson is preparing areport for the Heritage AdvisoryCommittee this week. Anticipatebringing this report to the CouncilMeeting on 17 th September 2007.Minister Holloway also presentingamendments at the next sitting ofParliament.CompletionDate20 th Aug 07 15 Transport ForumIssue raised re lack oftransport betweenStrathalbyn and MtBarker for schoolstudents. Councilshould make its ownassessment of studentneeds between thesetwo towns.Moved that Councilundertake an “inhouse” study of theservices operatingbetween Strathalbynand Mt Barker with aparticular focus onpeak school hours.D CommerfordK VivianJ ColeWe are consulting with RegionalTransport representativesthrough established networks andlinks and a report will be put toCouncil regarding this in October.3 rd Sept 07 25 Cat 3 D/A Forrest Rd.,Strathalbyn.Concrete batchingplant along Forrest Rd.,Strathalbyn.K VivianCouncil report to 8 th OctoberCouncil Meeting3 rd Sept 07 25 Cars for SaleRoundabout nearHampden Parkentrance inStrathalbynThat Councilinvestigate the optionsavailable and reportback to Council.K VivianAlexandrina Council Page 8 of 37Council MinutesMonday 17 th September 2007

Alexandrina CouncilITEM 10ENVIRONMENT & LIFESTYLE SERVICES10.1 Southern Fleurieu Coastal Action PlanFile Ref: 9.24.1Officer (full name):David CooneyCorporate Plan Objective No: 11.1ESD Impact/Benefit:-* Environmental: Promote coastal environmentalenhancement and conservation.* Social: Promote community awareness of andinvolvement in coastal management issues.* Economic: Enable Councils to participate in regionalenvironmental programs which may besupported through NRM funding programs.REPORTThe Southern Fleurieu Coastal Action Plan was written by Brian Caton in 1996 topromote consistent coastal management of the coastal region in Yankalilla, VictorHarbour and Alexandrina Councils. The plan set out agreed regional priorities foron ground works in each area and a process to promote a regional, integratedmanagement approach.A reference group was established with membership from each Local GovernmentAuthority, (an elected member and a staff member) local community environmentgroups and relevant government agencies. This group provided Councils with theopportunity to provide a focus on the coast as a major regional asset. Mary Beckettchaired this group, and is still Councils representative on it.This process worked extremely effectively and achieved a number of significantenvironmental management goals in the coastal area. The plan was substantiallycompleted and in need of review by 2003. The Southern Fleurieu CoastalReference Group last convened on Wednesday 12 th March 2003. This group haseffectively been in recess since that time.Funding through the three Councils and the Greater Adelaide and Mount LoftyRanges NRM Group has enabled Brian Caton to complete a new plan for the area.This has now been made available to each Council and DEH, and adopted by thisCouncil.The new plan however has proven to be an extremely complex tome, and theelectronic copies we were supplied with were corrupted, and could not besuccessfully printed. The project officer has engaged a consultant to reformat thedocument, so that it may be printed more readily in its entirety or in sections, andto make it more “user friendly”.……cont’dAlexandrina Council Page 9 of 37Council MinutesMonday 17 th September 2007

Alexandrina Council10.1 Southern Fleurieu Coastal Action Plan(continued)A regional launch for the document has been arranged to be held at theNormanville surf lifesaving club, on Wednesday October 17 th 2007. I haverequested that a draft copy of the reformatted plan be supplied initially to theSouthern Fleurieu Coastal Reference Group to consider and make arecommendation to Council, to ensure that we consider it “usable” enough tolaunch. (Given the primary documents shortcomings) However, it appearstimelines do not allow for this. We have been advised that it will come direct toCouncil by September 17 th .ACS07145Moved Cr Beckett seconded Cr Saunders that this item be deferred to the 8thOctober 2007 Council Meeting.CARRIEDAlexandrina Council Page 10 of 37Council MinutesMonday 17 th September 2007

Alexandrina Council10.2 No Species Loss - A Nature Conservation Strategy For South Australia 2007 -2017File Ref: 9.24.1Officer (full name):David CooneyFrom:Dept for Environment & HeritageCorporate Plan Objective No: 11.1Budget Allocation: N/A Budget Spent to Date:Chart of Account: N/A Job Number:ESD Impact/Benefit:-* Environmental: Promote conservation of native plants,animals and ecosystems.* Social: Promote community awareness of andinvolvement in biodiversity management.* Economic: Enable Councils to participate in regionalenvironmental programs which may besupported through NRM funding programs.REPORTThe State Government has released the above nature conservation strategy forSouth Australia. This relates to the “no species loss” target in the current StateStrategic Plan. The strategy sets objectives and targets for the conservation andmanagement of the states biodiversity and provides guidelines on how to achievethese. The vision is;The people of South Australia actively supporting their native plants, animals andecosystems to survive, evolve and adapt to environmental change.Given that, the aim of the strategy is to halt and where possible reverse the declinein the States terrestrial, aquatic and marine biodiversity over the next ten years.One means of achieving this outlined in the strategy is the establishment of five“Naturelink” corridors areas throughout the State, and the nineteen marineprotected areas. Given this, it becomes more logical for the State Government tosupport local government initiatives to create corridors, utilising land currentlyunder their control, or land they can obtain by “swapping” land for areas of greaterbiodiversity value. At present there are significant costs associated with doing this,most of which are State Government charges.ACS07146 Moved Cr Beckett seconded Cr Rusby that Council lobby the StateGovernment to waive charges associated with land exchanges or closure ofroads (developed or undeveloped) when the purpose of these closures orexchanges is to create conservation corridors.CARRIEDAlexandrina Council Page 11 of 37Council MinutesMonday 17 th September 2007

Alexandrina Council10.3 Proposed Changes To Significant Trees & The Introduction Of RegulatedTrees Under The Development Act (1993)File Ref: 9.24.1Officer:Matt AtkinsonOfficers Consulted:Des CommerfordREPORTSignificant trees within metropolitan Adelaide are currently protected under theDevelopment Act (1993). This legislation currently does not extend to outermetropolitan or country areas, as initial investigations prior to the legislation beingintroduced deemed the existing Native Vegetation Act as providing adequateprotection.The Development (Regulated Trees) Amendment Bill is currently before theLegislative Council. I have circulated a copy of the Legislative Council Hansardfrom 25 July 2007 for your information. The Hon. Paul Holloway (Minister forUrban Development and Planning) has indicated that he would like the Bill toproceed as soon as Parliament resumes in September.The key changes proposed by the Development (Regulated Trees) Amendment Billare set out below.‘Significant Trees’ as currently defined by the Development Act 1993, wouldbecome known as ‘Regulated Trees’. Regulated Trees will be defined by sizealone, (i.e. 2 metre circumference measured one metre from the ground, etc.).Tree damaging activities, such as pruning and removal, in relation to RegulatedTrees will still be classified as Development and will continue to requireDevelopment Approval. However, the process for assessment will not be asonerous as currently exists. For example, in certain circumstances an Arboristreport may no longer be required to determine the health of the tree, as moreweight will be placed on the Planning assessment (i.e. the trees contribution tothe character and amenity of the locality in which it is situated). It is not yetclear whether Regulated Trees will apply only to metropolitan Adelaide as iscurrently the case with Significant Trees, or if they will apply to outermetropolitan and country areas.In addition to the newly classified ‘Regulated Trees’, Council’s will also have theopportunity of listing specific trees or groups of trees as ‘Significant Trees’ withintheir Development Plan. Significant Trees may be listed for a variety of reasons(which should be clarified when the Bill is passed) including heritage value, goodexamples of native species, endangered species and prominent land marks. It isimportant to note that Significant Trees will have no size restrictions.…cont’dAlexandrina Council Page 12 of 37Council MinutesMonday 17 th September 2007

Alexandrina Council10.3 Proposed Changes to Significant Trees & the Introduction of Regulated Treesunder the Development Act (1993)(continued)A tree damaging activity in relation to a Significant Tree will also requireDevelopment Approval. The process and assessment criteria for the removal ofSignificant Trees is likely to become more onerous than currently exists. Inaddition to providing adequate information on the tree (which may include anArborist report or a Structural Engineer’s report, it is likely that Applicants will berequired to provide justification for removal against the Development Plan criterialisted for the specific tree (or trees).What do these changes mean for Council?As with most changes to legislation, there are likely to be financial and resourceimplications associated with the passing of the Development (Regulated Trees)Amendment Bill. These will depend largely on scope of the final Bill when it ispassed by Parliament and the policy Council adopts in relation to both Regulatedand Significant Trees.If Regulated Trees apply to outer metropolitan Council’s, then the Council canexpect a marked rise in the number of Development Applications it is required toprocess. However, if as expected, Regulated Trees only apply to the metropolitanareas, there is likely to be little change unless the Council elects to list SignificantTrees within the Development Plan.Listing trees within the Development Plan would require considerable resourcesboth in the short term (to undertake a Development Plan Amendment (DPA)including surveys and consultation, etc.) and in the long term (with the ongoingassessment of Significant Trees when Applications are lodged for their removal).Listing Significant Trees within the Development Plan may ultimately provide thebest protection. However, this will need to be carefully balanced with the resultingfinancial and resource implications.We will not know the final extent of the Bill until it is passed by Parliament, at whichtime Council Staff will present a more detailed report to the Council for theirconsideration.ACS07147Moved Cr Rusby seconded Cr Saunders that the report be received.CARRIEDAlexandrina Council Page 13 of 37Council MinutesMonday 17 th September 2007

Alexandrina Council10.4 SA Water VACSWIM 2008 ProgramFile Ref: 9.24.1Officer:Jenn ColeFrom:SA Water VACSWIMREPORTThe SA Water VACSWIM program, funded by the South Australian Governmenthas been conducted at numerous locations in South Australian for many years. Itis a recognised water safety and swimming program, which many SouthAustralians have participated in and gained invaluable water safety knowledge andswimming skills.The SA Water VACSWIM program will be held from 7 th to 17 th January 2008, atbeaches, pools and lakes throughout South Australia. More than 20,000 childrenare expected to participate in the program.The SA Water VACSWIM Coordinator is requesting permission to conduct theprogram at Port Elliot. There is no cost to Council, the program is solely run andadvertised by the SA Water VACSWIM program.A copy of Leisure Co Pty Ltd Public Liability Insurance Certificate of Currency andProfessional Indemnity has been forwarded to Council as confirmation ofInsurance.ACS07148Moved Cr Oliver seconded Cr Woolford that Council endorse the staging ofthe SA Water VACSWIM Program at Port Elliot for the period 7th - 17thJanuary 2008.CARRIEDAlexandrina Council Page 14 of 37Council MinutesMonday 17 th September 2007

Alexandrina Council10.5 The Marina Hindmarsh Island - Application To Vary Development ApprovalFile Ref: 9.24.1Officer (full name):Cherry GetsomOfficers Consulted (full name): D Commerford, K VivianESD Impact/Benefit:-* Environmental: Potential for increased stormwater due toincrease is site area.* Social: Positive impact for tourism, reduction inpublic open space.* Economic: Positive impacts for land owners andpotential for economic benefits forcommunity due to increased tourism.REPORTThe Planning and Assessment Branch of Planning SA have received anapplication to vary the current development approval for the residential marinadevelopment on Hindmarsh Island. They are seeking comments from Council inregards to this proposal.The basis of the proposed changes involves altering the design, bulk, scale andsize of the already approved Convention Centre and incorporated motel complex.The current approval includes a 40 room motel unit, restaurant and conferencecentre. The approved convention centre is single storey, octagonal in shape andconnected to the existing tavern by a covered link. The approval also involvesextending the tavern.Proposed changes to the approval involve a combined convention centre andhotel. It is now proposed to establish a four storey building (with an undergroundcar park) which includes 60 standard single hotel rooms and 12 three bedroomunits. The capacity of the convention centre is to be increased to allow for 280people. The existing tavern will be integrated with the hotel.The main issues raised by the proposed variation include:• Increase in height of the structure• Visual amenity• Loss of public open space• Provision of reserve along the waterwayIncrease in height of the structureThe proposed new building will involve 4 levels, one of which will be anunderground car park. From the information provided it is evident that theproposed structure will be much higher than the two storey, 8 metre height limitprescribed in the zone (it appears the structure will be approximately 15 metreshigh depending upon the elevation).…cont’dAlexandrina Council Page 15 of 37Council MinutesMonday 17 th September 2007

Alexandrina Council11.2 Action Sheet for Council Items(continued)Date ofOriginatingMeetingItemNo.Details of Item &Recommendation3 Sept 07 17.3.1 Aquatic Club Boatramp extensions –request to seekassistance from DeanBrown for fundingResponsibleOfficerSimon GrenfellProgress To DateCompletionDate3 Sept 07 18 Clayton Community –request for meeting todiscuss lighting mattersDennis Zanker3 Sept 07 18 Milang jetty - exposedrocks – Simon toarrange warningsignageSimon Grenfell3 Sept 07 18 Strathalbyn VisitorInformation Centre –Councillor Rusbyrequesting a WorksProgramSimon Grenfell3 Sept 07 18 Milang Cemetery -request to write toFriends of MilangCemetery – and tofollow up with funds forthe Dunk Family Crypt.Simon GrenfellAlexandrina Council Page 19 of 37Council MinutesMonday 17 th September 2007

Alexandrina CouncilPeter Wood entered the discussions at 5.24pmITEM 12ENGINEERING & INFRASTRUCTURE SERVICES12.1 Bradford Road And Shipway Street Goolwa Beach - Kerb And DrainageWorksFile Ref: 9.24.1Officer (full name):Peter WoodOfficers Consulted (full name): DEIS – Dennis Zanker, PE – Siri GamageRisk Assessment:Moderate priority works to assist in safedisposal of stormwater runoffESD Impact/Benefit:-* Environmental: Concentration of stormwater minimised andopportunities for ground infiltrationenhanced.* Social: Nuisance flooding and flows eliminated.* Economic: Low-cost solution, largely funded by otherparty.REPORTA contractor has recently completed the engineering infrastructure work on a 10-allotment land division surrounding the former 'Graham's Castle' conference centre.A short kerbed and paved cul-de-sac has been created and three of the allotmentspotentially front to Bradford Road.Underground stormwater drainage and kerbing do not currently exist in BradfordRoad or the nearby section of Shipway Street ; stormwater disposal is by groundinfiltration or by surface flow along Shipway Street. The Developer was required tocontribute $ 26,500 to Council to fund the provision of stormwater drainageexternal to the site.The nearest underground drain point is some 450m west on Shipway Street nearKnight Street and has been found to be undersized and shallow. A number ofoptions have been developed, involving :1. Underground drainage along Shipway Street to full design standards(accepting that the new drain would be connecting to a sub-standardsystem, albeit temporarily).2. A combination of kerbing and minor stormwater drainage (designed tosurcharge to the surface at a number of points and infiltrate into the vergearea).…cont’dAlexandrina Council Page 20 of 37Council MinutesMonday 17 th September 2007

Alexandrina Council12.1 Bradford Road And Shipway Street Goolwa Beach - Kerb And DrainageWorks(continued)3. Relief drainage at the Bradford Road / Shipway Street intersection(configured to convey discharge from the new rear-of-allotment drain acrossBradford Road and dissipate in the verge of Shipway Street,all associated with kerbing of the land division frontage in Bradford Road ; thislatter aspect being accepted as necessary to control gutter and road edge flows.First-order estimates of the construction costs are:Frontage kerbing Bradford Road $Plus, Option 1 80,000Plus, Option 2 32,000Plus, Option 3 26,000It can be seen that the estimated costs of options 1 and 2 exceed the contributionmade by the Developer. Thus, depending on which option is pursued, an additionalBudget allocation will be required to implement a long-term solution. The interimaction proposed is Option 3, which will rely on surface flow and infiltration inShipway Street. Funds will be sought in the 2008 - 09 Budget for constructingOption 1.ACS07150Moved Cr Oliver seconded Cr Woolford:1. That Council supports the stormwater drainage works in Bradford Roadadjacent to the Graham's Castle development to include kerb and gutter tothe Bradford Road frontage and relief drainage across Bradford Road intoShipway Street.2. That Council will consider a budget allocation in the 2008 - 09 Budget forstormwater drainage infrastructure in Shipway Street.CARRIEDSimon Grenfell & David Mullins left the discussions at 5.25pm.Alexandrina Council Page 21 of 37Council MinutesMonday 17 th September 2007

Alexandrina CouncilNeville Styan entered the discussions at 5.25pm12.2 Clayton Water Scheme - Water QualityFile Ref: 9.24.1Officer (full name):Neville StyanFrom:CEDMOfficers Consulted (full name): Mayor and DirectorsESD Impact/Benefit:-* Environmental: Less drawdown of river water for townshipuse and less emissions produced bypumping.* Social: Some disruption of supply until new serviceis completed* Economic: Loss of income to CouncilBACKGROUNDLast year Council and the Clayton community met to discuss the deteriorating stateof the Clayton Water Supply and the agreement by S A Water to extend the mainsfrom Milang to Clayton. Residents were informed not to drink the water at thatmeeting.REPORTCouncil maintenance officers regularly take water samples from the Clayton Watertower and Clayton Jetty to monitor the salinity levels of water both in the river andmains water distributed throughout the Clayton Bay subdivision. Due to poorenvironmental flows, the salinity of the water supply has rapidly increased over thepast four months to a point that the water is now unsuitable for drinking andgardening.A history of the water salinity readings (in parts per million) is outlined below:-16/01/07 Clayton Jetty 905 PPM Clayton Mains Water 780 PPM28/02/07 Clayton Jetty 870 PPM21/03/07 Clayton Jetty 1000 PPM Clayton Mains Water 906 PPM18/04/07 Clayton Jetty 1160 PPM Clayton Mains Water 1225 PPM08/05/07 Clayton Jetty 3080 PPM15/07/07 Clayton Jetty 4880 PPM28/08/07 Clayton Jetty 4450 PPM Clayton Mains Water 4770 PPMAs Council is aware SA Water is currently constructing a mains water pipeline fromMilang to Clayton to replace the ailing aquifer storage system.…cont’dAlexandrina Council Page 22 of 37Council MinutesMonday 17 th September 2007

Alexandrina Council12.2 Clayton Water Scheme - Water Quality(continued)The construction of the pipeline is presently ahead of schedule and should becompleted by December this year. Due to the deteriorating water quality it isrecommended that Council refund residents 50% of their annual service charge(currently $179 per annum) and to waive the usage charge for the time being , tobe reviewed once the SA Water alternate water supply eventuates.It is also intended to switch from using stored aquifer water which has to becontinually recharged to maintain the fresh water lens, to a chlorinated river supplywhich was built into the original system as a back up supply. This will dramaticallyreduce pumping costs and also reduce the amount of river water pumped into theaquifer. The use of chlorinated river water will however result in green water of amuch higher turbidity being pumped throughout the estate. The river water isintended as only an emergency fire supply and for use in toilet flushing.Following the commissioning of the SA water main it is anticipated that Council willcontinue to maintain and operate the Clayton Bay water scheme in a caretakermode until SA Water staff complete structural integrity assessments of thereticulation pipework. Pending satisfactory results it is envisaged that SA Waterwill take over the maintenance and operation of the water scheme from 1 st July2008. From 1 st July 2008 Alexandrina Clayton Water customers could thenbecome SA Water customers.ACS07151Moved Cr Woolford seconded Cr Featherston:1. Switch off the aquifer injection pumps and employ the backup riverpumps to pump chlorinated river water throughout the Clayton Bay estate.2. Refund the Clayton Water Scheme users by crediting their accounthalf of the annual service charge (currently $179 per annum) in recognitionof the deteriorating water quality3. Refund unconnected Clayton Water Scheme users by creditingtheir account half of their annual service charge (currently $100 per annum).4. Waive the usage charge for the time being, to be reviewed once theSA Water alternate water supply eventuates.5. Distribute an information sheet to all Clayton Water Scheme usersoutlining the increasing salinity of the mains water and that the water shouldonly be used for emergency purposes and toilet flushing. Information sheetto also highlight the service refunds and waiver of usage charges.6. That once the SA Water main becomes operational Council chargefor water and service charges at rates equivalent to those of SA Water untilthe handover date anticipated mid 2008.CARRIEDAlexandrina Council Page 23 of 37Council MinutesMonday 17 th September 2007

Alexandrina CouncilCr GartrellTourism SignageA tourism-related business on Cleland Gully Road has advised that Transport SA iswanting to remove their signs on the main Victor Harbor Road and replace withnew signs. Concerns raised re the applicants having to go through the entireapplication process again.Risk Analysis – Goolwa to Strathalbyn RoadShould we pursue this now or wait? This was in relation to an assessment of thesuitability of this road for B-Double transport.Dennis advised Council should be making representation to the Governmentconcerning this road and the need for an upgrade.Moved Cr Woolford, seconded Cr Oliver that given the Government’sproposed transport reform issues, we ask the Minister for Transport (HonPatrick Conlon), to undertake a Risk Liability Assessment of the Goolwa –Strathalbyn road and that Council be informed of the results of theassessment, which we ask be undertaken as a matter of urgency.CARRIEDResponsible Officer:Dennis ZankerDennis Zanker, Neville Styan and Peter Wood left the discussions at 5.35pm.ITEM 13GOVERNANCE - ACTION SHEET13.1 Action Sheet for Council ItemsNil outstanding itemsAlexandrina Council Page 24 of 37Council MinutesMonday 17 th September 2007

Alexandrina CouncilITEM 14GOVERNANCE14.1 2007 Lga Annual General Meeting & Associated WorkshopsFile Ref: 9.24.1Officer:Michael ShelleyFrom:Local Government Association of S.A.REPORTThe 2007 LGA AGM & Associated Workshops will be held on Thursday 18 th andFriday 19 th October 2007, at the Adelaide Convention Centre.Program & RegistrationAn outline of the program for the 2 days is listed below:Thursday 18 October 20071.00pm - Registrations Open2.00pm - Session 1 - Shared Services3.00pm - Afternoon Tea3.15pm - Session 2 - Report on status of current LGA Reviews: Planning SystemReview, and Elections Review4.45pm - Close7.00pm - LGA/LGMA Informal Networking Dinner at the Mercure Grosvenor Hotel,North Terrace, AdelaideFriday 19 October 200708.00am - Registrations Open09.15am - Session 3 - Public and Environmental Health Act Review10.30am - Morning Tea11.00am - LGFA AGM, followed immediately by the LGA Annual General Meeting12.45pm - Formal Closing LuncheonRegistrations are now open and if any elected member wishes to attend, pleaseadvise Christine Hamlyn before Monday 8 th October 2007.ACS07152Moved Cr Oliver seconded Cr Featherston that the report be received.CARRIEDAlexandrina Council Page 25 of 37Council MinutesMonday 17 th September 2007

Alexandrina Council14.2 'Beyond The Coast' DvdVDFile Ref: 9.24.1Officer:Mike ShelleyFrom:Nick CrouchREPORTCouncil has been given two copies of a DVD titled “Beyond the Coast – ExploringSouthern Australian Reefs” which was filmed in and around our area back in 2005,in conjunction with Flinders University, SARDI and Reef Watch.The DVD consists of 4 documentaries on:• Unique South – an insight into the species and systems of the SouthernAustralian waters that combine to produce a unique marine environment ofoutstanding diversity.• Reef Watch Fish Survey – Recreational divers can significantly increase thenumber of eyes in our Southern Ocean and assist the important work ofmaintaining reef health through learning the Reef Watch Fish Surveytechnique.• Beneath the Breaks – A short educational documentary providing youngbeach users with information on Southern Australia’s marine ecology.Beneath the Breaks explores the amazing life that lives under their favouritelocal beach breaks.• Macroalgae: The Ecosystem Engineers – Macroalgae plays an importantrole in the structure and energy cycles of marine ecosystems. What impactdoes macroalgae have on marine plants and animals and how does itcontribute to the wider marine environment?The film’s producers would like to thank Council for allowing them to film at PortElliot and surrounds.If Elected Members wish to view the DVD, it is available for loan through theGoolwa Library.ACS07153Moved Cr Beckett seconded Cr Saunders that the report be received.CARRIEDAlexandrina Council Page 26 of 37Council MinutesMonday 17 th September 2007

Alexandrina Council14.3 Southern & Hills Local Government Association - Annual Report 2006-07File Ref: 9.24.1Officer:Mike ShelleyFrom:Southern & Hills L.G.A.REPORTThe Southern & Hills Local Government Association (S&HLGA) has prepared anAnnual Report for 2006 – 2007 in accordance with the Local Government Act andClause 18.1 of the S&HLGA Charter.The report summarises the activities and financials of the Association for the yearending 30 th June 2007.A copy of the 2006-2007 Annual Report & Business Plan has been provided underseparate cover.ACS07154Moved Cr Beckett seconded Cr Woolford that the report be received.CARRIEDAlexandrina Council Page 27 of 37Council MinutesMonday 17 th September 2007

Alexandrina Council14.4 Jetty And Deck - 10 Valmai Tce Hindmarsh IslandFile Ref: 9.24.1Officer (full name):Deb BrokenshireFrom:David YatesOfficers Consulted (full name): Tom Gregory, Mike ShelleyCorporate Plan Objective No: 4ESD Impact/Benefit:-* Environmental: minimal impact* Social: n/a* Economic: minimal extra income to councilREPORTMr David Yates of 10 Valmai Terrace Hindmarsh Island has lodged a developmentapplication for a jetty and deck to be built adjacent to this property and attached tothe Council Reserve located at Lot 499 Valmai Tce Hindmarsh Island.This is a Council owned Reserve and in accordance with Council’s LandManagement Plan has been classified as a wetlands. Mr Yates currently holds apermit for a jetty already located in the area. He proposes to demolish the currentjetty and build a new jetty and deck. The new jetty is 1.2m x 12m. The new deck is10.8m x 5m.The planning assessment process requires referral to the Department of Water,Land and Biodiversity Conservation (DWLBC). Comment has been received fromDWLBC advising the development generally complies with the Objects of the RiverMurray Act 2003 and its Objectives for a healthy River Murray and is unlikely toresult in any harm to the River Murray System, therefore the application for a jettyand deck may be approved.Council’s Planning Department has assessed the application and has no objectionto the proposal.ACS07155Moved Cr Davis seconded Cr Saunders:That approval be granted to Mr D Yates for the new jetty and deck to beattached to Council Reserve located at Lot 499 Valmai Terrace HindmarshIsland.That the jetty and deck be built in accordance with development application455/668/07.CARRIEDAlexandrina Council Page 28 of 37Council MinutesMonday 17 th September 2007

Alexandrina Council14.5 Review Of The L.G.A. Strategic Plan And Annual PrioritiesFile Ref: 9.24.1Officer:Mike ShelleyFrom:Local Government Association of S.A.REPORTThe L.G.A has prepared a new draft Strategic Plan to guide its operation over thenext three years and a draft summary of its annual priorities for the first year.Council comments are invited on these documents.The documents have been approved by the LGA’s Senior Executive Committee assuitable for consultation with councils and other stakeholders.Comments are sought by 19 th September 2007 and will be considered at the nextState Executive Committee.ACS07156Moved Cr Rusby seconded Cr Oliver that the report be received and anycomments forwarded to the Chief Executive as soon as possible.CARRIEDAlexandrina Council Page 29 of 37Council MinutesMonday 17 th September 2007

Alexandrina Council14.6 Street Barrow - GoolwaFile Ref: 9.24.1Officer (full name):Deb BrokenshireFrom:Caroline EggingtonOfficers Consulted (full name): Des Commerford; Kim Vivian; Mike ShelleyCorporate Plan Objective No: 4ESD Impact/Benefit:-* Environmental: Nil* Social: support local growers, add character andprovide fresh fruit in Cadell Street* Economic: add to tourism and Cittaslow projectREPORTA request has been received from Caroline Eggington of Goolwa for approval fromCouncil to operate a street barrow providing fresh fruit and in-season localvegetables to shoppers in the main street of Goolwa. An example of the barrow isattached.The proposal is a contribution to developing the Cittaslow direction which has beenadopted for Goolwa and the Food Group of Cittaslow Goolwa has endorsed theproposal. Ms Eggington is proposing to operate two days per week, probablyThursday and Friday. Depending on the success, the operation may operate anextra day in the future. This may diminish during winter with the possibility of nontradingfor approximately a month during this time. The produce available will beprovided from local growers with an emphasis on quality and freshness. Organicproduce will also be available.This proposal will not compete with existing businesses in the main street andprovides a local service in the area. It supports local growers and promotesCittaslow principles, along with the possibility of offering part time employment.Comment has been sought from the Planning Department with Mr DesCommerford advising of his support for the proposal. The barrow will add characterto the street and provide a much needed outlet of fresh fruit in Cadell Street.Comment was also sought from the Health Department who have advised theyhave no concerns with the proposal.It is suggested the barrow be located on the corner of Cadell and Dawson StreetsGoolwa. It will be removed when not trading. In order for the proposal to occur,Council is required to issue a Permit under Section 222 of the Local GovernmentAct 1999 “Permits for business purposes”.To ensure Council remains fair and equitable it is proposed a charge of $25 peruse be charged for the barrow on the footpath.…cont’dAlexandrina Council Page 30 of 37Council MinutesMonday 17 th September 2007

Alexandrina Council14.6 Street Barrow - Goolwa(continued)A requirement should the permit be granted will be for Ms Eggington to ensureadequate Public Risk Insurance has been gained.ACS07157Moved Cr Oliver seconded Cr Davis that Council seek the comments of theSouthern Alexandrina Business Association and the Cadell Street Traderswith a report coming back to Council for their decision.CARRIEDAlexandrina Council Page 31 of 37Council MinutesMonday 17 th September 2007

Alexandrina CouncilThe Mayor welcomed Jesse Wagner to the meeting at 5.45pmJesse has requested an extension to his lease until June 2009 and providedCouncil with the reasons why he would like the lease extended.14.7 Goolwa Wharf Shed - LeaseFile Ref: 9.24.1Officer (full name):Mike ShelleyFrom:Jesse Wagner – Goolwa Wooden BoatsCorporate Plan Objective No: 4REPORTAt the Council meeting held on 4 th June 2007 it was resolved that a lease over theGoolwa Wharf Shed taken up by Goolwa Boat Building would expire on 30 th June2008 and would not be renewed.The lessee has been advised accordingly, however is now seeking an opportunityfor Council to consider an extension to 30 th June 2009. This will allow GoolwaWooden Boats an opportunity to make the necessary business adjustments ofrelocation a more viable option. In particular, reference has been made to securingwork contracts for the construction of wooden boats which require around nine – 12months lead time.Moved Cr Beckett, seconded Cr Oliver that this item be deferred pendingdiscussions between Jesse Wagner and the Ward Councillors.MOTION LOSTMoved Cr Davis that Council grant an extension to the lease until 30 th June2009, providing the lessee work with Fleurieu Regional Development toproduce a sound Business Plan for the future. This Plan to be completed onor before June 2008.LAPSED THROUGH WANT OF A SECONDERACS07158Moved Cr Saunders seconded Cr Gartrell that Council grant an extension tothe lease until 30th June 2009 under the same terms and conditions.CARRIEDJesse left the discussions at 6.04pmAlexandrina Council Page 32 of 37Council MinutesMonday 17 th September 2007

Alexandrina Council14.8 Meals On Wheels - LeaseFile Ref: 9.24.1Officer (full name):Mike ShelleyFrom:Meals on Wheels IncOfficers Consulted (full name): Cherry GetsomESD Impact/Benefit:-* Environmental: Possible removal of a number of existingtrees* Social: Positive and significant community benefits* Economic: Minimal costs to CouncilREPORTCouncil has recently received a development application for a Meals for Wheelscomplex for Lot 227 Farquhar Street. The proposal involves a piece of landapproximately 800 square metres located in the south eastern corner of the site,with access obtained from Moore Street. As members would be aware theproperty is Crown Land under Council’s care and control and is designated forCommunity Use.Ongoing discussions have taken place between Council staff and Meals on WheelsInc with regard a suitable site for Meals on Wheels looking to the future this sitepresents a significant opportunity for the development of community service thatwill benefit Alexandrina Council.We are now seeking to formalize the negotiations and documentation for a 21 yearlease, to be followed by the appropriate public consultation pursuant to Section 202(2) of the Local Government Act 1999.ACS07159Moved Cr Woolford seconded Cr Oliver that Council agree to formalising a21 year lease arrangement with Meals on Wheels (SA) Inc on Lot 227Farquhar Street, Goolwa, and undertake the appropriate public consultationin accordance with Council's Public Consultation Policy.CARRIEDAlexandrina Council Page 33 of 37Council MinutesMonday 17 th September 2007

Alexandrina CouncilCouncil Meeting 22 nd October 2007It is proposed that the Council Meeting being held on Monday 22 nd October 2007be held in the Strathalbyn Council Chambers. A Closed Workshop will be heldprior to the meeting and Council Members will also be given a tour of the TerraminMine Site.Moved Cr Woolford, seconded Cr Oliver that the Council Meeting being heldon Monday 22 nd October 2007 be held in Strathalbyn and that appropriatenotices be placed in the local papers and on Council’s website.Goolwa R.S.L. Memorial ParkThe Goolwa R.S.L. are planning a 3 stage project:• BBQ• Arch• WalkwayCARRIEDThey have now come to Council with a plan for a 9M x 9M pergola, steel andtimber construction. They are requesting Council pay for the timber work in theroof. An agreement has also been provided by Tom Trevorrow for the project to goahead.Moved Cr Oliver, seconded Cr Beckett:That Council support the construction of a 9M x 9M pergola on Council landadjacent to the Goolwa R.S.L.That Council acknowledge the contribution of the Goolwa R.S.L. in providingsteel posts and roofing plus pavers, and that Council contribute towards thecost of the timber required, up to an amount of $2,000.CARRIEDAlexandrina Council Page 34 of 37Council MinutesMonday 17 th September 2007

Alexandrina CouncilITEM 15GENERAL BUSINESS - ELECTED MEMBERSCr FeatherstonFinniss OvalA group has been formed to resurrect the Finniss Oval to junior competingstandards and are looking for support from Council.Moved Cr Featherston, seconded Cr Woolford that Council support theinclusion of the Finniss Oval in Council’s Oval Grants Program and thatCouncil provide the group with a donation of $2,000 with this being identifiedas a budget variance in the 2007/08 budget.Cr DavisCARRIEDComputer Access ThanksThanks and congratulations to Council’s I.T. Department for allowing Cr Davis toaccess his emails etc whilst away.Mayor Kym McHughAcknowledgement of Mike ShelleyThe Mayor would like to acknowledge the efforts of Mike Shelley, who was ActingChief Executive during John’s absence.Congratulations and well done Mike.ITEM 16GENERAL BUSINESS – GALLERYNILAlexandrina Council Page 35 of 37Council MinutesMonday 17 th September 2007

Alexandrina CouncilITEM 17CONFIDENTIAL REPORTS17.1 Conversion Of Boatshed - Goolwa Boat Haven17.2 Regional Swimming Pool17.3 Goolwa North Stormwater Management Scheme - Acquisition Of EasementMoved Cr Oliver, seconded Cr Woolford that in accordance with the 1999Local Government Act, Section 90 subsection (2) and (3) (b) :(2) A Council or Council Committee may order that the public be excludedfrom attendance at so much of a meeting as is necessary to receive,discuss, consider in confidence any information or matter listed insubsection (3)(3) The following information and matters are listed for the purposes ofsubsection (2):(b)information the disclosure of which—(i) could reasonably be expected to confer a commercial advantageon a person with whom the council is conducting, or proposingto conduct, business, or to prejudice the commercial position ofthe council; and(ii) would, on balance, be contrary to the public interest;That the Chief Executive and Executive Assistant remain in the Chambers.CARRIEDMoved Cr Oliver, seconded Cr Woolford that Council move into Camera at6.25pm.CARRIEDMoved Cr Oliver, seconded Cr Rusby that Council move out of Camera at6.51pm.CARRIEDAlexandrina Council Page 36 of 37Council MinutesMonday 17 th September 2007

Alexandrina CouncilCr Gartrell LeaveCr Gartrell advised he will absent for the Council Meeting being held on Monday22 nd October 2007.ITEM 18CLOSUREThe Mayor declared the Council Meeting closed at 6.52pm.MINUTES CONFIRMED………………………………………… DATE…………………MAYOR B K MCHUGHAlexandrina Council Page 37 of 37Council MinutesMonday 17 th September 2007