2002-2004 Catalog - St. Charles Community College

St. Charles Community CollegeW (Withdrawal) A “W” is not a grade, but anindication of administrative action requestedby the student. You must officially withdrawfrom a course before the end of the10th week of classes. For courses shorterthan the normal semester, the withdrawalperiod will be prorated. A “W” may not bechanged to a grade. (Does not count incomputation of grade point average.)Z Administratively unable to give a grade atthis time.PROCEDURE FOR ADDRESSINGSTUDENT CONCERNSStudents with concerns about course requirements,class procedures, teaching styles, or gradesshould whenever possible first approach theinstructor for clarification/resolution. Concernsabout final grades must be expressed by the end ofthe next regular semester. If, after contacting theinstructor you still have concerns, you shouldaddress them to the appropriate program coordinatorand/or department chair who will work withyou and the instructor to resolve the matter. If thedepartment is unable to remedy the situation, youshould address your concerns to the division dean.Individual departments may establish their owninternal procedures for handling student concerns.If the division is unable to remedy the situation, youmay then appeal in writing to the Academic AffairsOffice. Anonymous calls or unsigned letters will notbe acknowledged.Only concerns expressed by the individual studentinvolved will be dealt with. Employees of thecollege may not legally discuss matters pertainingto non-minor students with parents, spouses,friends or classmates without a signed release fromthe student.ATTENDANCE –GENERAL POLICYStudents are expected to attend all meetings ofclasses in which they are enrolled. An absence,however explained, remains an absence of record.You are either in class or not in class.Absences due to college-related activities, illnessof a student, or a death in the family will berecorded as absences. The instructor will decidewhether the work missed should be made up andwill determine what credit, if any, should beallowed for work submitted late.WITHDRAWAL FROM COURSESAll students who wish to drop a course orcourses must obtain and complete a RegistrationForm from the Registrar’s Office. It is the student’sresponsibility return the completed RegistrationForm to the Registrar’s Office.Discontinuing a course will affect your transcript(permanent record) as follows:A student who withdraws officially from acourse before the end of the 10th week of classmeetings will receive a “W” for the course.If you simply stop attending class and do notofficially withdraw from the course, you will receivean “F” grade for the course. Leaving the RegistrationForm with your instructor does not constitutean official withdrawal from the course. The formmust be returned to the Registrar’s Office in accordancewith withdrawal procedure and dates. A listingof important course withdrawal dates may beobtained in the Registrar’s Office. These dates arepublished in the Credit Class Schedules. Theapproved withdrawal dates are prorated for coursesfewer than 16 weeks in length and for interimand summer sessions.The Veterans Administration may interpret thewithdrawal from courses differently, so veteransshould check with the Financial Assistance Office.WITHDRAWAL FROM COLLEGEAll students who wish to withdraw from the collegeshould contact the Admissions Office and followthe prescribed procedure for dropping classes.If you simply stop coming to classes and do notofficially withdraw from the college, you willreceive an “F” grade for each course in which youare still enrolled.CANCELLATION OF A CLASSThe college may find it necessary to cancel aclass due to insufficient enrollment or other extenuatingcircumstances. Whenever possible, the classwill be cancelled before the first meeting, and thestudents will be notified. Students enrolled in cancelledclasses will receive a full refund of tuitionand course fees.104