VERIFICATION REQUIREMENTS - INSETA

VERIFICATION REQUIREMENTS

Please note: Only questions related to this presentationwill be addressed at this forum.You mat contact the following persons for other enquiries: Accreditation / Learning Programmes:Unathi Jakalase – unathij@inseta.org.za Assessor / Moderator Registrations:Ouma Mmethi – oumam@inseta.org.za Learnerships: Nomonde Mandla – nomondem@inseta.org.za Skills Development: Itumeleng Motaung – itumelengm@inseta.org.za FAIS – Derene Breytenbach – dereneb@inseta.org.za•Switchboard: (011) 544 - 2000

AIM OF VERIFICATION VISITS•Accuracy and validity of learner assessment records submitted.•Results reflect actual competency against unit standards /qualification.•Assessments are in line with the NQF Principles, guides, policies,plans, etc.•Methods and instruments are credible.•Reassessment procedures are accessible to all learners.•Appeals procedures are accessible and fair.•Recording & Storage is accurate, fair and secure.•Checking samples of the learner portfolios.•Checking assessors’ and moderators’ decision through sampling andmonitoring.

ROLES AND RESPONSIBILITIESAccredited Provider•Captures learner information onto the SMS including linking theassessor and moderators.•Conduct training.•Appoints a registered assessor and moderator to conduct theassessment & moderation.•Submits learner achievement via the NLRD Upload Forms.•Requests verification visit via a Request for Verification Form.INSETA•Verifies Provider information, learner information & achievements.•Conduct verification.•Verification report submitted to ETQA Manager.•ETQA Manager approves the recommendation of endorsements ofresults.

CONDUCTING OF THEVERIFICATIONAdministration File: List of registered learners List of moderated learners NLRD Upload Forms Class and/or workplace attendance registers Copy of the Qualification and/or unit standards Learning Programme Schedule (Timetable) Proof of assessor and moderator’s registration with the INSETAincluding their scope and their comprehensive CVs Contracts with assessors and moderators contracted by theprovider

ASSESSMENT IMPLEMENTATIONDocuments:Assessment Plan•Assessment plan prepared•Pre-assessment meeting conducted•The assessment plan reflects time frames and location of assessment•How formative, summative and practical competences will be assessed•How applied competence will be assessed in an integrated assessmentCritical Cross Field Outcomes will be assessedAssessment GuideAssessment Matrix showing where/how each SO, AC and CCFO is beingassessed.Assessment Policy and ProceduresContracts with contracted assessor are in place

MINIMUM INSTRUCTIONSTO ASSESSOR•Method:Using a red pen or other designated colour pen to assess.Number of ticks correspond with individual marks allocated.Grand total corresponds with the individual marks.Indicate individual mark allocation per question and sign next togrand total / percentage on cover page and indicate C or NYC.Assessor feedback report per learnerOverall assessment report showing strengths, weaknesses anddevelopment plan on the programme, learners, venue, etc.

VERIFICATION ON ASSESSMENTSAssessments are conducted along with the NQF PrinciplesAssessments are conducted as per the training provider’sAssessment Plan and GuideWere the candidates prepared for the assessmentWere the candidates informed of his/her right to appeal & the procedureto followDoes the trainer provider have support mechanisms for specialneeds e.g. language barriersAll formative and summative assessments are assessedThe Qualification rules of combination applied correctly (fullqualification only)Is there an assessor report per candidate and an overall assessmentreportFeedback is given to and signed by learners

MODERATION REQUIREMENTSDocuments:Moderator plan prepared.•Pre-moderation meeting conducted.•Moderation plan reflects time frames and location of the moderation.•Covers all moderation cycles (Pre-, during & post assessment phases).Moderation GuideModeration Policy and ProceduresContracts with contracted moderators in place

MINIMUM INSTRUCTIONSTO MODERATORS• Method: All formative and summative assessments are moderated. Using a green pen to moderate. Indicate agreement with individual marks, grand total,percentage and competency level. Indicate whether competency is being upheld andoverturned and sign next to indication. Overall INSETA Moderator Report. Moderators feedback report to the assessor on theirstrengths, weaknesses and development plan and issigned by the assessor.

VERIFICATION ON MODERATION Moderations are conducted along with the NQF Principles Moderations are conducted as per the training provider’s ModerationPlan and Guide Evidence of meetings and communication between assessor andmoderator is available Evidence that the policies, guides and plans have been moderated It is evident that the Moderator has compared his/her judgment withthat of the assessor Moderator completed the INSETA Moderation Report Evidence of a Comprehensive moderation report that outlinesstrengths, weaknesses and improvements of the assessor. Feedback by the moderator is given to and signed by the assessor.

VERIFICATION CHALLENGESProviders not complying with conditions of accreditation. i.e. not capturing learner information and achievements completely ortimeously. Not complying with their own or INSETA policies and procedures. Providers do not request verification. Logbooks not implemented for Learnerships.Providers not using registered constituent assessors and moderators. Often use assessors/moderators registered by other ETQAs (especiallyETDPSETA). Providers do not have INSETA registered assessors and moderators. Assessor and Moderator is immediate family which sometimes results inlimited feedback given.

CHALLENGES …CONT•Records Providers do not keep records of formative assessment in the portfolios. Providers do not keep records of which unit standards and outcomeswere covered. Assessment matrix not developed showing assessment method per SO,AC and CCFOs.Providers not conducting complete moderation Moderation takes place without a plan and seldom adheres to theoutcomes they need to achieve. Moderation of results are usually the only moderation conducted. No moderation of the assessment plan, guide, assessment tools andpolicy. Written feedback is seldom given to the assessors. Moderators are not moderating according to INSETA requirements.

Logbook ExampleMondayTuesdayWednesdayThursdayFridayTime InTime OutTotal HoursWorkedFunctionsPerformedLearnerSignatureMentorSignatureAssessorSignature

ASSESSOR AND MODERATOR REGISTRATIONS

APPLICATIONSAssessors and Moderators with a qualification at a level higher in the fieldapplying for must:Complete the application formSubmit / Post to ETQA DivisionDocuments to accompany applications:Copy of IDCopy of certificates or statement of credits for all relevant qualification /coursesCopy of ETDP SETA Statement of Results for assessor/moderator courseComprehensive CVNOTE: Applications take up to 12 weeks for finalization.

COMPREHENSIVE CVPersonal DetailsEducation Background•Course name•Subjects•Duration•Achievement dateWorking Experience•Name of employer•Job title•Comprehensive outline of functions•Period of employment•References

CODE OF CONDUCT•Contracted Assessors and Moderators are herebyreminded not to disclose one clients information toanother. i.e.Assessment methods and toolsVerification outcomesAny other Training Provider specific information.•Stakeholders are hereby reminded that it is notprofessional to shout or swear at INSETA personnel orstakeholders.

DISCUSSIONSTHANK YOU

INSETA MODERATOR REPORT•Focus groups to discuss and make written inputs towards improvingthe INSETA moderator report.•Inputs will be forwarded to the ETQA Panel for consideration.•Call Centre will forward updated report to all accredited trainingproviders.•Updated report will be placed on the website.