GHANA TELECOM UNIVERSITY COLLEGE Overview of ... - GTUC
GHANA TELECOM UNIVERSITY COLLEGE Overview of ... - GTUC
GHANA TELECOM UNIVERSITY COLLEGE Overview of ... - GTUC
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<strong>GHANA</strong> <strong>TELECOM</strong> <strong>UNIVERSITY</strong> <strong>COLLEGE</strong><strong>Overview</strong> <strong>of</strong> Student Records and ProceduresManagement <strong>of</strong> students’ records is an integral part <strong>of</strong> the delivery <strong>of</strong> quality education in <strong>GTUC</strong>. Thisprocess is managed by the Registry <strong>of</strong> <strong>GTUC</strong>.Students’ records in the university include the following;i. Students personal and contact informationii. Examination Scriptsiii. Records <strong>of</strong> Students’ scores and averagesiv. Records <strong>of</strong> students transcripts.Management <strong>of</strong> students’ records is vital to continuous improvement in the quality <strong>of</strong> teaching andlearning in the university. As students’ are continuously assessed, details <strong>of</strong> their performance are storedfor future reference and correspondence.<strong>GTUC</strong> has migrated to the use <strong>of</strong> on-line modern records system which collates students’ grades andautomatically generates students’ semester averages and cumulative weighted averages. When theAcademic Board declares results <strong>of</strong> students, the records unit <strong>of</strong> the Registry feed the results <strong>of</strong> studentsinto the school portal which are then sent to the students via online for viewing.The advantage <strong>of</strong> this system which is not common in most Ghanaian Universities is that, students afterperusing their results are able to contact their lecturers to provide them with further details on theiracademic performance and <strong>of</strong>fer advice if needed. It also provides local and foreign students their detailedresults which could be accessed at any location.In addition to the online records system, there is the filing system which serves as additional referencesource for management and other <strong>of</strong>fices which use students’ data. Students’ records are filed to ensurethat documents are retrieved at any time when they are needed.Students’ transcripts are prepared on request by students and these are <strong>of</strong>ten sent to other educationalinstitution and donor agencies for financial support. The Records Unit ensures that all transcript requestsare responded to within twenty-four hours after application and this has been successful due to thedifferent sources <strong>of</strong> data kept and managed by the Registry.At <strong>GTUC</strong>, the security <strong>of</strong> examinations is very important to management and staff. The records unit hasan archive where all examination scripts and other important related documents are safely kept. The
increasing number <strong>of</strong> students has made it necessary for management to construct a modern archive forthe unit, and this is expected to commence soon.Records <strong>of</strong> students help the university in the award <strong>of</strong> Certificates, Diplomas and Degrees. It alsoprovides management with information that are needed for policy decisions and quality assurance. TheMinistry <strong>of</strong> Education also feeds on the same information for broad national policy guidelines andimprovement in teaching and learning in the universities.Students who are not pleased with their academic achievement in any semester have the right to appealand there are procedures that govern all such appeals and details <strong>of</strong> this have been provided in theexamination policies and procedures <strong>of</strong> the University.